Associate Director- Events & Sponorships

Long Island University; Village of Brookville (NY); On-site; USD 80,000 - 130,000; Full time

Job summary

Long Island University is seeking an Associate Director of Events & Sponsorships to oversee the planning and execution of a wide array of events. This role involves managing logistics, ensuring an exceptional experience for visitors, and collaborating with various departments to promote campus services. Ideal candidates will possess strong organizational, communication, and customer service skills, along with a bachelor's degree, specifically in hospitality or event management.

Qualifications

• Strong organizational and time-management skills.
• Effective communication skills (verbal and written).
• Experience in events, hospitality, or customer service.
• Professional and service-oriented attitude.

Responsibilities

• Coordinate logistics for various events including conferences and community rentals.
• Serve as a liaison between event clients and departments.
• Provide on-site support during events and assist with scheduling.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Customer service

Education

Bachelor’s degree

Tools

Microsoft Office

Ad Astra (scheduling software)

Job description

Associate Director- Events & Sponorships

Join to apply for the Associate Director- Events & Sponorships role at Long Island University

Associate Director- Events & Sponorships

Join to apply for the Associate Director- Events & Sponorships role at Long Island University

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Job Title: Associate Director of Events & Sponsorships

Full/Part Time: Full-Time,

FLSA Exempt

Campus: Post

Reports To: Director of Conferences & Special Events

Basic Function And Scope Of Responsibilities

The Associate Director of Events and Visitor Relations supports the coordination, promotion, and successful execution of internal and external events at Long Island University. This position plays a vital role in ensuring a seamless experience for campus visitors and clients by managing logistics, coordinating services, and supporting the daily operations of the Office of Conferences and Special Events. The role offers opportunities for collaboration, creative problem-solving, and exposure to a wide variety of university functions.

Principal Responsibilities

Coordinate logistics for a wide variety of events, including conferences, meetings, camps, and community rentals. Assist with managing University event scheduling through Ad Astra, including room reservations and work order submissions. Serve as a customer service liaison between event clients and departments such as Facilities, Public Safety, IT/AV, and Dining. Support the execution of signature University events including Commencement, Orientation, and Admissions events. Represent the Office of Conferences and Special Events at campus functions and visitorfacing engagements. Help promote campus spaces and services to external clients through outreach and marketing assistance. Assist in coordinating the summer conference schedule, including logistics for housing, catering, and visitor services. Provide on-site support during events, including setup oversight, signage placement, and vendor coordination. Contribute to event reporting, invoice tracking, and basic administrative support for the office. Participate in rotation schedule for evening and weekend event coverage, as assigned. Other duties as assigned by the Director of Conferences & Special Events or senior leadership.

Education Requirements

A bachelor’s degree required; background in Hospitality, Event Management, Communications, or a related field is preferred. Skills, Knowledge, and Experience: Strong organizational and time-management skills with attention to detail. Effective written and verbal communication skills and a collaborative mindset. Proficiency with Microsoft Office; familiarity with scheduling software or event platform Ad Astra is a plus. Ability to manage multiple projects, prioritize responsibilities, and meet deadlines. Professional, service-oriented attitude with a commitment to hospitality and teamwork. Experience in events, campus programming, hospitality, or customer service roles is desirable.

Working Conditions

Some evening and weekend hours may be required to attend University events or manage time-sensitive campaigns. Occasional travel to/from LIU campuses and external events may be required. Ability to lift and move equipment up to 30 lbs. to a height of 4 feet.

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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