Associate Director, Admissions (Part-Time)

The University of Chicago; Chicago (IL); Remote; USD 37,000 - 49,000; Full time

Job summary

The University of Chicago is seeking an Associate Director of Admissions for the Masters Program in Computer Science. This role involves recruitment, evaluating applicants, and managing outreach initiatives to enhance admissions processes. The ideal candidate will bring strong organizational skills, a commitment to diversity, and be proficient in various office and applicant management tools.

Qualifications

• 5-7 years of work experience in related job discipline is required.
• Experience in admissions and recruitment in higher education preferred.
• Familiarity with recruitment event management is beneficial.

Responsibilities

• Recruit and evaluate applicants for admissions independently.
• Manage the Pre-Doctoral MS in CS admissions process.
• Oversee conference management for the Department of Computer Science.

Skills

Outstanding verbal skills

Written communication skills

Presentation skills

Organizational skills

Project management skills

Customer service

Ability to work independently

Ability to interact with diverse constituencies

Education

College or university degree in related field

Tools

Microsoft Office

Google Docs

Technolutions Slate

Canvas

Zoom

Mail Chimp

Job description

Department

PSD Masters Program in Computer Science Staff

About the Department

The Masters Program in Computer Science (MPCS) is a professionally-oriented MS in Computer Science degree program in the Department of Computer Science. Our mission is to provide students a deep foundation in computer science and the essential skills required for a successful career in technology. Our rigorous curriculum covers theory, programming, and applications. Graduates of the MPCS are in demand by top companies for their ability to contribute immediately in technically challenging roles as well as to adapt quickly to rapidly evolving technologies.

The MPCS program has several programs of study, including a 9-Course and MS in CS program, a 12-course specialization MS in CS program, a Pre-Doctoral MS in CS and a joint MBA/MPCS program with the Booth School of Business. Students can complete the MPCS full time or part time. Areas of focus for students include Application Development, Data Analytics, High Performance Computing and Software Engineering.

Job Summary

Reporting to the Director of Admissions, the Associate Director of Admissions is a key member of the MPCS admissions and recruiting team. This role is responsible for program outreach, admissions evaluation, recruitment efforts, and managing the Pre-Doctoral MS in Computer Science admissions process. Additionally, the Associate Director will oversee conference management and execution for the Department of Computer Science.

Responsibilities

• Recruit and evaluate applicants for admission, including conducting interviews, reviewing applications, and summarizing evaluations. Perform these tasks independently.
• Serve as the primary contact for prospective students, responding to inquiries via email, phone, and virtual or in-person meetings.
• Deliver information sessions, specialized presentations, and participate in virtual and on-campus events for prospective students.
• Collaborate with the admissions committee to determine merit scholarships for applicants.
• Oversee and manage the Pre-Doctoral MS in CS review process, coordinating with CS faculty reviewers.
• High-level involvement in the development and distribution of monthly newsletters to keep students informed about program updates, events, and opportunities. Provide backup to the admissions and marketing team.
• Maintain access and involvement in the program’s social media channels, providing backup as needed to promote the program and inform our community across digital channels.
• Provide assistance in creating engaging content, including alumni profiles and student spotlights, to showcase the program and its impact.
• Participates in special projects such as developing marketing materials, monitoring budgets and recruiting underrepresented groups with moderate/high levels of authority.
• Lead the Department of Computer Science’s participation in annual conferences such as Grace Hopper and Tapia, while evaluating additional conferences (e.g., AfroTech, NSBE, SACNAS) for potential participation.
• Develop the conference budget, secure departmental sponsorships, and determine participant numbers (students, staff, and faculty).
• Manage the application process for students from CS Department Programs (PhD, MS-CAPP, MPCS) to be reviewed for conference selection. Manage the MPCS student selection, and assist with student selection for other programs.
• Coordinate with external partners (e.g., Fox World Travel) to book transportation and lodging for student and staff conference attendance.
• Collaborate with campus partners (e.g., College Career Services, Data Science Institute) to organize participation and ensure proper event preparation.
• Evaluate the success of conference attendance through post-conference surveys and interviews.
• Designs plans to increase brand awareness and alumni engagement as it relates to the College's admissions in the relevant region. Develops relationships with high schools and school counselors in the area. Plans and attends yield events, information sessions, and college fairs.
• Manages regional event programming such as receptions and career trek field trips for students. Works independently to expand outreach to employers in the region.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

• Experience in admissions and recruitment in higher education.
• Experience in recruitment event management and execution.
• Ability to make independent decisions based on application review.

Technical Skills or Knowledge:

• Proficiency in office software such as Microsoft Office, Google Docs, etc.
• Experience using Technolutions Slate as an applicant management system.
• Experience using Canvas, Zoom, Panopto, Mail Chimp or similar platforms.
• Ability to learn new technologies quickly.

Preferred Competencies

• Outstanding verbal, written, and presentation skills.
• Excellent organizational skills and a constant attention to detail.
• Ability to work independently with minimal guidance.
• Ability to interact successfully with diverse constituencies including the ability to resolve problems with a high degree of discretion, diplomacy and tact.
• Strong project management skills.
• Strong commitment to customer service.
• Demonstrated commitment to diversity, equity, and inclusion in the educational setting.

Working Conditions

• This position is eligible for a fully remote schedule.

Application Documents

• Resume (required)
• Cover Letter (required)
• References (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

20

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$37,400.00 - $48,400.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu .Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.