Associate Development Assistant (Business- East Coast)

Cooley LLP; New York (NY); On-site; USD 38,572 - 46,838; Full time

Benefits offered by this job

Competitive compensation

Excellent benefits

PTO 20 days

10 holidays

Parental leave & fertility benefits

Job summary

Cooley LLP on the East Coast seeks an Associate Development Assistant to support Associate Development Managers with scheduling, event planning, and program communications. You will coordinate meetings across offices, prepare agendas, and ensure logistics and AV requirements are met.

You will assist with reporting on attorney utilization, leaves, case assignments, and transitions, while handling onboarding and mentoring support.

Qualifications

• Proficiency in Microsoft Office, iManage, and firm applications.
• Available to work overtime as required.

Responsibilities

• Plan and coordinate department team meetings and events.
• Provide reporting support on attorney utilization, time entries, and leaves.
• Manage attorney departures and transitions with client matter checklists.
• Support mentoring, reimbursements, and other talent programs.
• Handle administrative tasks and ensure accuracy in documents.

Skills

MS Office

iManage

Overtime availability

Education

Bachelor's degree

Tools

Excel

Job description

Associate Development Assistant (Business- East Coast)

Position summary

The Associate Development Assistant is responsible for handling administrative duties for Associate Development Managers ("ADMs"). Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities

• Assist ADMs in planning and coordination of department team meetings and events:
  • Coordinate events and meeting logistics across offices, including reserving meeting rooms, coordinating meeting room set‑up, arranging food and beverage service, and ensuring Technology/AV requirements are met
  • Create program communications, including invitations, reminders, program materials, agendas
• Provide ADMs with reporting assistance, which may involve:
  • Attorney utilization, hours, attendance, and time entry compliance
  • Attorney vacations, leaves of absence, and other transitions
  • Attorney utilization on major case teams
  • Pro bono hours/case deadlines, to help ADMs forecast when capacity will open up
  • High‑low hours to help ADMs load balance across the practice groups
• Support ADMs in managing attorney departures and related restaffing needs:
  • Track attorney departure dates
  • Ensure each departing attorney prepares their client matter transition checklist
  • Distribute final version of the client matter transition checklist to relevant teams
• Provide ADMs with logistical support for mentoring and other talent programs (e.g., track participation, feedback, reimbursements)
• Provide ADMs with general administrative support:
  • Submit electronic expense reports and track reimbursements for the ADMs
  • Proofread own and other's work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage and sentence structure
  • Assist other functions of the Associate Development team, as needed
• All other duties as assigned or required

Skills and experience

Required

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required

Preferred

• Bachelor's degree
• Intermediate Excel skills or willingness to learn (independently) and utilizing internal training resources to master the application
• Previous general office and computer experience
• Prior law firm experience

Competencies

• Strong customer service focus
• Effective, efficient, and collegial communication skills, to include interpersonal, written, and presentation
• Strong organizational skills, including the ability to handle multiple, ongoing projects and effectively prioritize work
• Strong attention to detail
• Good judgment and problem‑solving skills
• Willingness to receive and process critical feedback
• Ability to work harmoniously and effectively with others as part of a team
• Demonstrated ownership, commitment to the job, and initiative
• Confidentiality and discretion

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.00 - $34.00 ($58,240.00 - $70,720.00 annually). Please note that the final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre‑tax commuter benefits, life insurance, AD&D, long‑term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm‑paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (PTO) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.