Associate Corporate Liaison

Noven Pharmaceuticals; Miami (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

A pharmaceutical company in Miami seeks a CEO Liaison/Translator to facilitate communication between English and Japanese. The role involves translating documents, providing interpretation for meetings, and ensuring cultural sensitivity. Candidates should possess a Bachelor's degree or equivalent experience and strong fluency in both languages, with additional technical skills in MS Office. This position may require travel and is essential for maintaining accurate communication within executive teams.

Qualifications

• Proficient in both written and spoken English and Japanese.
• Bachelor’s degree or five years' relevant experience.
• Experience at an executive administrator level is preferred.

Responsibilities

• Translate documents and manage terminology databases.
• Provide interpretation for meetings and conferences.
• Ensure adherence to confidentiality protocols.
• Coordinate meeting logistics and prepare materials.

Skills

Fluency in Japanese

Fluency in English

Technical proficiency with MS Office

Cultural sensitivity

Exceptional listening skills

Project management

Education

Bachelor’s Degree or equivalent experience

Professional certification from ATA

Tools

CAT tools

Headset/microphone systems

Job description

Job Overview

Serve as CEOs Liaison/Translator/Interpreter converting written (translation) and spoken (interpretation) information between English and Japanese, ensuring accuracy, tone, and context are maintained. Responsibilities include facilitating real-time verbal communication, translating documents, managing terminology databases, and adhering to confidentiality protocols, typically requiring high fluency in these two languages. This liaison role must be detail-oriented and have the ability to convert written materials from one language to another while preserving the original meaning, tone, and format. You will work with diverse documents.

Responsibilities

• Translation (Written): Translate documents (emails, reports, legal documents) while maintaining the original style, format, and technical terminology.
• Interpretation (Spoken): Provide consecutive or simultaneous interpretation for meetings, conferences, interviews, or phone calls.
• Accuracy & Context: Ensure precise conversion of messages, ensuring that cultural nuances are accurately communicated.
• Confidentiality: Strictly adhere to ethical standards and confidentiality agreements.
• Quality Assurance: Proofread and edit final translations for grammar, spelling, and punctuation.
• Cultural Adaptation: Ensure content is culturally sensitive and localized for the target region.
• Fluency: Near-native proficiency in Japanese and English.
• Technical Skills: Proficiency with MS Office, translation software (CAT tools), and, for interpreters, familiarity with headset/microphone systems.
• Communication: Exceptional listening and speaking skills.
• Soft Skills: High levels of concentration, excellent listening and memory retention, cultural sensitivity, and the ability to work under pressure with tight deadlines.
• Project Management: Manage multiple deadlines and coordinate with internal teams to clarify project requirements.
• Support the CEO and his executive team by providing timely responses to requests for assistance. Build and maintain excellent relationships and communications with the Executive Team members, all staff and external contacts.
• Coordinate Noven / Hisamitsu weekly and monthly meeting logistics and prepare the meeting materials for dissemination.
• Coordinate Executive Team Staff Meeting materials are prepared and distributed to the appropriate parties. Ensure video conference / teleconference arrangements are set up prior to the start of the meeting and meeting materials are provided in a timely manner.
• Translate, prepare and distribute original correspondence requiring some technical knowledge for internal and external communication. Coordinate incoming departmental correspondence, determine priorities and route to the appropriate personnel.
• Manage and assist in the Budget process for the Office of the CEO.
• Review outgoing departmental correspondence to ensure accuracy and compliance with Company protocol; advise on corrective procedure as necessary.
• Accompany CEO during all business trips four times per year with a duration of 3 days each. Serve as his interpreter and translator.
• Ensure project commitments made by CEO are understood and sufficiently staffed and developed.
• Exceptional attention to detail, strong time‑management, and high ethical standards regarding confidentiality.
• Executive Function skills:
  • Active listening and comprehension
  • Working memory skills
  • Procedural awareness

Qualifications

Competencies

• Language and Cultural Competence
• Professionalism and Ethical
• Commitment to execute specific instructions
• Cognitive Multitasking
• Executive Function skills:
  • Active listening and comprehension
  • Working memory skills
  • Procedural awareness

Education / Experience

Proficient in English and Japanese both with verbal and written capabilities.

Bachelor’s Degree or five years or more professional experience at an executive administrator level. Technical education or specialized training in similar fields are preferred. Able to apply simple mathematics and formulas. PC literate with advanced proficiency in MS Office application software. Professional certification from the American Translators Association (ATA) or similar body, preferred.

Judgment / Decision Making

Duties performed independently toward general results; modification and interpretation of guidelines are often required. Establish priorities.

Work Environment

Air‑conditioned office environment. Majority of time spent sitting at desk, operating computer and talking on the phone. Will be required to travel at least 4 times per year.

Physical Demands

Occasionally required to lift objects weighing up to twenty pounds. Visual and manual dexterity required to operate computer and proofread documents.