Associate Contracts Analyst

Edwards Lifesciences; Irvine (CA); On-site; USD 57,000 - 80,000; Full time

Job summary

Edwards Lifesciences in Irvine, California, is seeking a contract management specialist to coordinate HCP and vendor contracting with cross-functional teams, ensuring timely completion and adherence to policies. The role emphasizes process accuracy, discretion, and collaboration with Legal, procurement, and Public Affairs.

Ideal candidates will have a Bachelor's degree and at least 1 year in contract or bid management, strong communication, and a proven ability to manage multiple priorities in a

Qualifications

• Bachelor's Degree in related field with 1 year of contract/bid management experience.
• Strong written and verbal communication and interpersonal relationship skills.
• Good problem-solving, organizational, analytical and critical thinking skills.
• Good knowledge of Edwards policies, procedures and contract terms.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Coordinate HCP and vendor contracting and amendments through completion with cross-functional leads (20%).
• Assist with initiation, review, redlining, coordination, and negotiation of routine HCP/vendor contracts (10%).
• Manage internal payment and contracting systems to ensure timely execution and payment (15%).
• Interface with stakeholders to resolve contract approvals and questions within policy (15%).
• Review intake materials for completeness and resolve missing information (15%).
• Review and revise basic contract terms with internal project owner (10%).
• Provide accounting support including processing invoices and purchase orders (10%).
• Support for Public Affairs and other contracting staff (5-10%).

Skills

Communication

Attention to detail

Contract/bid management

Interpersonal skills

Education

Bachelor's degree

Tools

MS Office Suite

Qlik

Job description

USA - California – Irvine

Full time

Req-51722

Dedicated to innovation, our Surgical business unit is focused on identifying and solving critical, unmet needs in cardiac surgery. In understanding the challenges of open-heart surgery, we partner with surgical teams to deliver modern technologies intended to enhance patients’ quality of life and expand their potential treatment opportunities. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey.

This is a key role operating with exposure to leadership and key stakeholders across Public Affairs. The individual serves as a trusted partner driving invoicing and contracting needs with a focus on Healthcare Providers (HCP) and doing so with professionalism, sound judgment, and leadership presence.

How you'll make an impact :

Success in this role requires exceptional communication, attention to detail, and relationship management skills, with the ability to engage confidently and directly in challenging conversations while maintaining credibility and respect. The individual must be comfortable navigating ambiguity, managing competing priorities, and influencing without direct authority.

The role demands a high degree of trust, discretion, and confidentiality. The ideal candidate demonstrates executive presence, professionalism, and a polished approach while consistently fostering collaboration, accountability, and organizational effectiveness.

• Generate and coordinate Healthcare Provider (HCP) and vendor contracting and amendments through completion with functional contract advisor leads, including corporate counsel, procurement/sourcing, compliance, risk management, information security, and other stakeholders; manage assigned follow-ups for sections of work to meet established timelines (20%)

• Ad-hoc assist with the initiation, review, redlining, coordination, and negotiation of routine transactional HCP and vendor contracts in accordance with approved playbooks, company policies, standard practices, and guidance from Legal and business stakeholders (10%)

• Manage internal payment and contracting systems (e.g. HCP engage, Coupa, Coupa go, ECLM) to ensure timely execution and payment of contracts (15%)

• Interface with cross-functional and external stakeholders to help resolve routine pending contract approvals, workflow issues, and contracting questions within established policies and procedures, including external stakeholders to complete information needed and/or obtain clarification on information needed to finalize contracts and invoices (15%)

• Review contract intake materials for completeness and accuracy, identify missing routine information needed for stakeholder review, and work with requestors to resolve basic intake questions or route issues for guidance. (15%)

• Review and revise basic contract terms with internal Public Affairs project owner (10%)

• Provide accounting support including processing invoices, managing purchase orders, and reconciling budget accounts and other tasks. (10%)

• Other incidental duties such as vacation coverage for other contracting staff and ad-hoc support for Public Affairs (5 to 10%)

What you'll need (Required) :

Bachelor's Degree in in related field with 1 year of previous related experience in contract or bid management or equivalent work experience based on Edwards criteria Required

What else we look for (Preferred):

• Good computer skills in MS Office Suite including Word, PowerPoint, Access, and Excel; Qlik experience preferred
• Good written and verbal communication skills and interpersonal relationship skills
• Good problem-solving, organizational, analytical and critical thinking skills
• Good knowledge and understanding of Edwards policies, procedures and guidelines relevant to contract or bid management
• Good knowledge of contract terms and conditions
• Good knowledge of sales field operations
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Ability to manage competing priorities in a fast paced environment
• Must be able to work in a team environment, including immediate supervisor and other team members in the section or group
• Ability to build stable working relationships internally
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $57,000 - $80,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world-class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient-focused culture to deliver life-changing innovations to those who need them most.