Associate Buyer

Optimas; Wood Dale (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company is seeking an Associate Buyer to support the purchasing department by managing purchase orders and ensuring timely procurement of materials. The ideal candidate will have strong organizational skills, 1-2 years of experience, and proficiency in Excel. This full-time role requires multitasking in a fast-paced environment, with occasional overtime to meet deadlines.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) match

Qualifications

• 1-2 years experience in purchasing or admin role preferred.
• Strong attention to detail with excellent organizational skills.
• Ability to multitask in a dynamic work environment.

Responsibilities

• Manage purchase orders and coordinate with suppliers.
• Perform data entry and maintain procurement trackers.
• Expedite orders and resolve delivery issues.

Skills

Organizational Skills

Communication Skills

Vendor Coordination

Attention to Detail

Multitasking

Education

High school diploma or equivalent

Associate degree in supply chain or business

Tools

Microsoft Excel

ERP/MRP systems

Job description

Associate Buyer

About Optimas

Optimas Solutions is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself around the globe.

Our Valuesare theTHREADthat connects us as one team to ensure that we are accountable for our contributions to the success of our company and customers:

• Teamwork
• Honesty
• Respect
• Excellence

• Accountability
• Drive

To learn more, please visit our website http://www.optimas.com

Position Overview

The Associate Buyer supports the purchasing department by managing purchase orders, coordinating with suppliers, and ensuring timely procurement of materials. This position plays a key role in data entry, inventory control, supplier communication, and production support. The ideal candidate is detail-oriented, organized, and capable of working in a fast-paced manufacturing environment.

Key Responsibilities:

• Create and maintain purchase orders and work orders for outside processing.
• Perform accurate data entry and regularly update procurement trackers, expedite logs, and the PPAP log.
• Maintain and update the supplier management file to ensure accurate and current information.
• Communicate with outside vendors to expedite hot orders and resolve delivery issues.
• Scan and attach packing lists (for wire, SEMS washers, and tooling) to relevant POs.
• Handle disbursement and return of materials as needed.
• Run inventory suggestions and spreadsheets for wire, SEMS washers, and tooling.
• Request and evaluate quotes for tooling, wire, and SEMS washers.
• Purchase materials including tooling, wire, and SEMS washers according to production requirements.
• Print and distribute cycle count sheets; adjust inventory based on findings.
• Perform daily inventory reports and generate weekly profit & loss summaries.
• Run open job listings; review for material availability and required components.
• Check and verify materials needed for upcoming production jobs.
• Expedite tooling purchase orders as needed to meet production deadlines.
• Release jobs to production and ensure timely delivery of all required materials.
• Print inspection sheets for wire and washers.
• Write up wire cards and validate PO pricing for wire purchases.

Skills and Qualifications

• High school diploma or equivalent; associate degree or coursework in supply chain or business a plus.
• 1–2 years of experience in a purchasing or administrative role, preferably in manufacturing.
• Proficient with Microsoft Excel and other Office applications; ERP/MRP system experience a plus.
• Excellent organizational skills with strong attention to detail.
• Ability to multitask and prioritize tasks in a dynamic work environment.
• Strong communication and vendor coordination skills.

Working Conditions:

• Office environment with occasional time on the production floor.
• May require lifting of documents or small packages.
• Full-time position; may require occasional overtime to meet deadlines.

Compensation

• At Optimas we believe in having a competitive compensation scheme to motivate and retain our employees. More information will be given throughout the process.

• The salary is commensurate with experience. We offer a market competitive benefits package, including medical, dental, vision, and life insurance, 401(k) match. Optimas OE Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Optimas OE Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.