Associate, AI and Advanced Computing

Schmidt Entities; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Schmidt Sciences in New York seeks an Associate to support the AI & Advanced Computing Institute’s grantmaking program. You will help manage workflows, coordinate evaluations, and communicate with nominators and applicants, while ensuring timely reporting and documentation.

This exempt role requires a Bachelor’s in CS or related field and 2–3 years in operations or project management, with strong writing, organization, and proficiency in Google Workspace; experience with Airtable and Excel is a

Qualifications

• Bachelor’s degree in computer science or related field preferred.
• Strong organizational and written communication skills.
• Experience in operations, project management, or AI research is a plus.

Responsibilities

• Support the full lifecycle of grantmaking from proposal intake to final reporting.
• Coordinate external reviewers to evaluate proposals and ensure programmatic fit.
• Communicate with nominators and applicants throughout the selection process.
• Assist in scheduling interviews and preparing review materials.
• Serve as a point of contact for grantees and manage convenings/workshops logistics.
• Develop public-facing materials to communicate research and impact.
• Assist with program evaluations and data compilation with staff.

Skills

Workflow Management

Proposal Evaluation

Applicant Communications

Selection Coordination

Community Support

Event Planning

Data Analysis

AI Knowledge

Communication

Education

Bachelor's degree in Computer Science

Tools

Google Workspace

Microsoft Office

Excel/Sheets

Airtable

Job description

Schmidt Sciencesis a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet. The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program.

About the AI & Advanced Computing Institute (“AI Institute”)

The AI Center at Schmidt Sciencesis a grantmaking and research group that views AI as a transformative force for scientific discovery and societal progress. Over the next decade, we aim to support key researchers who are working to make AI systems competent, trustworthy, reliable, and able to effectively partner with human scientists on the next generation of discovery. We will also make selected distinctive investments in beneficial AI areas where philanthropy has a unique advantage. By supporting enabling infrastructure, foundational research, and targeted programs in science disciplines, the AI and Advanced Computing Center will create the conditions for AI-enabled discovery to achieve its promise.

The AI Center currently has three focus areas:

1. AI for Science– using AI to improve how scientists generate hypotheses, conduct experiments, analyze data, and produce new knowledge – and do this in a way that specifically accelerates the discovery process.

2. Science of AI– understanding and controlling AI systems to mitigate and manage potential risks from advanced AI. Improve AI reliability and performance in areas of limited commercial interest and market failure. Existing programs include AI2050 and Science of Trustworthy AI.

3. Beneficial AI– providing scientific foundations and datasets for understanding the larger human impacts of AI. This includes selected high-impact grantmaking, such as our programs to use AI to accelerate humanities research, and to quantify the impact of AI on the labor market.

The Role

The Associate will join the growing Institute team to support existing and emerging grantmaking programs. Initially, they will support the strategic and operational necessities of the growing AI and Advanced Computing team.

This role would be responsible for the following elements of the Institute’s work. The specific work would be developed jointly by the Associate and their manager and may change from time to time.

• Workflow Management: Support the full lifecycle of the grant process, from proposal intake to final reporting. This includes supporting the selection process through SurveyMonkey Apply, updating application materials, and external facing resources.
• Proposal Evaluation: Review applications for compliance and general programmatic fit. Identify, on-board and coordinate external reviewers to scientifically evaluate the caliber of proposals.
• Applicant Communications: Communicate with nominators and applicants throughout the selection process, including soliciting nominations, requesting proposals and providing feedback.
• Selection and Assessment Coordination: Assist in the logistics of the selection process for potential awardees, including scheduling interviews and creating review materials.
• Community Support: Serve as a point of contact for the grantee network, ensuring they have the resources needed to attend convenings and submit reports.
• Event Logistics: Support the planning of convenings and workshops by developing relevant programming, managing RSVPs, travel logistics, and materials preparation.
• Awardee Publicity and Communications: Develop and coordinate public-facing resources to communicate our awardees’ research and impact, in partnership with science writers.
• Evaluation Support: Compile data and materials used in project and program evaluations, in partnership with program staff.
• Project and Programmatic Evaluation: Develop evaluation criteria in partnership with program staff, and execute comprehensive evaluation processes for projects and programs.
• Education: Bachelor’s degree in computer science, or a related field are preferred but not mandatory (if the candidate demonstrates strong technical literacy.)
• Experience: 2–3 years of relevant work experience. Experience in operations, consulting, project management, or knowledge of AI academic research is a plus.
• Technical Fluency: Comfort with modern office suites (Google Workspace/Microsoft Office) is required. Proficiency in Excel/Sheets (pivot tables, complex formulas) and/or Airtable is highly desired.
• Organizational Superpower: Exceptional attention to detail and the ability to manage multiple timelines and complex administrative processes without letting things slip through the cracks.
• Communication: Strong written and verbal communication skills, with the ability to synthesize complex information into clear summaries.
• Dynamic and Proactive Personality: Successful candidates will be proven problem-solvers and self-starters.
• Content Knowledge and Interest: Demonstrated interest in artificial intelligence and computer science are required

This is an exempt position.

Schmidt Sciences, is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.