Associate, Advisory Services

Arabella Advisors - Washington, DC; Washington (District of Columbia); On-site; USD 60,000 - 75,000; Full time

Job summary

Arabella Advisors is seeking an organized, early-career professional to support a range of philanthropic clients with grants administration and program management. The role emphasizes grants execution, proposal review, research support, and logistics coordination across internal and client-facing workstreams.

As part of the Advisory Team, you will contribute to equity-focused programs, stakeholder communications, and deliverables development while managing multiple priorities and ensuring client

Qualifications

• Supports grant application processes and communications to applicants.
• Reviews grant applications and analyzes potential grantees.
• Contributes to designing equitable programs and donor collaboratives.
• Provides intake and scheduling support across client projects.

Responsibilities

• Support grant application processes and communications to applicants.
• Review and analyze grant applications and potential grantees.
• Assist in designing equitable programs and donor collaboratives.
• Coordinate logistics for meetings, webinars, and focus groups.
• Maintain notes and knowledge management in SharePoint and Salesforce/Manifest.

Skills

Grantmaking

Program management

Research & analysis

Communications

Outlook

Tools

Excel

SPSS

SharePoint

Salesforce (Manifest)

Word

PowerPoint

Job description

A curious, organized early career professional who will provide support for a range of Arabella’s philanthropic clients, with a focus on driving resources to where they are needed most through grantmaking and grants administration.

Associates on the Advisory Team play an essential role in supporting delivery of excellent client service – including: grants and program management, communications and deliverable development, research and analysis, and project support, including logistics coordination and administration – as well as internal projects. Associates will work on a portfolio that is primarily focused on grants and program management, and may include strategy and evaluation projects across multiple issue areas.

Client Service (~80-90%)

Grant Making and Program Management:

• Support the implementation of grant application processes and communications to applicants, including drafting requests for proposals and proposal scoring tools and determining selection criteria and application requirements
• Conduct review and analysis of grant applications and potential grantee organizations on behalf of funders, including building systems to efficiently track proposal submissions and applicant information
• Contribute to designing and executing equitable programs and initiatives that support grantees, including learning networks, newly created organizations, and donor collaboratives
• Contribute to meeting and conference planning on behalf of clients, including agenda development, speaker preparation, and participant management

Project Support:

• Support the regular administrative needs of a portfolio of client projects, including frequent email communication with internal and external stakeholders using Outlook, scheduling interviews, meetings, webinars, and focus groups, note-taking for internal and client meetings, knowledge management in SharePoint, and project administration in Arabella’s Salesforce interface, Manifest
• Provide additional administrative support as necessary

Research and Analysis:

• Conduct, compile, and maintain background research for client projects (e.g., global health issues, climate and energy, education reform, etc.)
• Transcribe, synthesize, and analyze notes from interviews with subject matter experts and field leaders, identifying key takeaways and communicating those to team members
• Support survey administration, data management, and analysis
• Conduct qualitative data analysis and quantitative data analysis using Excel, SPSS or other relevant tools, as necessary

Communications & Deliverable Development:

• Support the drafting, revising, and formatting of client reports, presentations, memos, and correspondence using email, Word, PowerPoint and Excel
• Produce visual representations of research findings, such as Excel charts,
• PowerPoint slide decks, and infographics

Internal Projects (~10-20%)

• Internal Strategy & Team Objectives: Contribute to team- or firm-wide strategic initiatives
• Training and Professional Development: Participate in ongoing training throughout the year and contribute to trainings to support new colleagues

Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know.

We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process.

While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position.