Associate, Administrative Services

Trimont; Charlotte (NC); On-site; USD 40,000 - 70,000; Full time

Job summary

An innovative firm is seeking an Associate for Administrative Services to support efficient office operations. This role involves managing administrative tasks, scheduling, and maintaining office supplies while fostering a welcoming environment. The ideal candidate will possess strong organizational and communication skills, thrive in a collaborative atmosphere, and contribute to a culture of continuous learning. Join a diverse team dedicated to excellence and client relationships, where your contributions will be valued and recognized. This position offers a unique opportunity for growth in a dynamic and supportive workplace.

Qualifications

• 2+ years of prior work experience is a plus.
• Strong planning and organizational skills are essential.

Responsibilities

• Manage day-to-day administrative tasks and support office operations.
• Coordinate scheduling, logistics, and maintain office supplies.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Multi-tasking

Resourcefulness

Continuous Learning

Education

Associate's Degree

Tools

Microsoft Office Suite

Job description

Founded in 1988 and headquartered in Atlanta, Trimont (www.trimont.com) is a specialized global commercial real estate loan services provider and partner for lenders seeking the infrastructure and capabilities needed to make informed, effective decisions related to the deployment, management and administration of commercial real estate secured credit.

We do this with a team of 400+ extraordinary Team Members who serve a global client base from offices in Atlanta, Dallas, Kansas City, London, New York and Sydney. We empower our skilled global teams by equipping them with the necessary knowledge and advanced technology, as well as fostering a culture driven by values. This approach helps our teams excel and build meaningful client relationships, while providing the highest quality service and feeling proud of the work they do.

Trimont is an innovative firm where visionary professionals come to learn, grow, and thrive with colleagues driven by curiosity and collaboration.

Learn: We believe ongoing learning is critical and are focused on providing a work environment where all team members can take ownership of their careers.

Grow: We work alongside the largest institutional lenders in the world, overseeing the most significant projects in the industry. This unique opportunity allows us to broaden our skillset and develop our abilities by tackling some of the industry's most challenging and exciting endeavors.

Thrive: Our firm is a place where ethics and excellence meet to create an experience that matches our capabilities. There are no limits to what we as team members as an organization, can achieve together.

Job Summary:

The Associate, Administrative Services will play a critical role in supporting the efficient operation of our office by providing administrative assistance and coordinating various tasks. The successful team member will possess strong organizational skills, excellent communication abilities, and a dedication to delivering high-quality service.

Responsibilities:

1. Assist in managing the day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence.
2. Maintain office supplies inventory and place orders to ensure sufficient stock.
3. Assist with scheduling appointments, meetings, and conference calls, coordinating logistics and sending out reminders.
4. Welcome visitors and guide them to the relevant team member or department.
5. Manage incoming and outgoing mail, including sorting, distributing, and processing shipments.
6. Ensure the reception area, breakroom, and all fridges in executive offices and conference rooms are kept tidy and organized to foster a professional and welcoming environment.
7. Assist in coordinating office maintenance, repairs, and janitorial services as needed.
8. Receive and review incoming invoices from vendors and suppliers.
9. Verify the accuracy of invoices, including quantities, prices, and terms.
10. Promptly and accurately code and enter invoices into the accounting system.
11. Monitor office equipment and troubleshoot issues, liaising with vendors for repairs or replacements.
12. Assist in ensuring compliance with health and safety regulations and emergency procedures.
13. Assist in responding to emails and answering tickets through the support center.
14. Maintain accurate and up-to-date filing systems for documents, records, and confidential information.
15. Assist in data entry and recordkeeping tasks, updating databases and spreadsheets as required.
16. Serve as the primary point of contact with the property manager.
17. Assist with event planning and coordination, including logistics, catering, and attendee management.
18. Handle ad hoc administrative tasks and projects as assigned by management.

Required Qualifications:

1. Associate’s degree is preferred.
2. 2+ years prior work experience is a plus.
3. Strong planning and organizational skills, along with a high attention to detail.
4. Prove to be a resourceful team player who is skilled in building trusting relationships with clients and colleagues.
5. Demonstrate a working knowledge of Microsoft Office suite.
6. Ability to multi-task and prioritize multiple projects.
7. Show a commitment to continuous learning.
8. Exhibit exceptional listening and communication skills, effectively conveying information verbally and in writing.

Trimont is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please contact us. We are proud to maintain a drug-free policy, ensuring that our community is a secure and productive space for all our team members.