Associate, Administrative Assistant

Alcon MX; Fort Worth, Northern (TX, KY); Hybrid; USD 36,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

Alcon is seeking an Associate, Administrative Assistant to support the Vice President, Alcon Vision Suite (Surgical Instruments) in Fort Worth, TX. You will handle high-level admin tasks, manage calendars, coordinate travel, prepare executive documents, and ensure compliance with SOPs while communicating with senior stakeholders.

The role emphasizes efficiency, discretion, and teamwork in a fast-paced environment, with opportunities to contribute to cross-functional projects and strategic

Qualifications

• High School Diploma or equivalent required.
• Fluent reading/writing in English.
• 3 years of relevant experience preferred.

Responsibilities

• Collaborate with internal stakeholders and cross-functional teams to ensure smooth day-to-day operations and alignment on administrative activities.
• Act as a primary point of contact for the team and coordinate with senior stakeholders.
• Manage complex calendars and schedule meetings, including domestic and international travel arrangements.
• Prepare, edit, and format documents, reports, and presentations for executive communication.
• Maintain organized filing systems and ensure documentation accuracy and compliance.
• Handle confidential information with professionalism and discretion under SOPs and GxP guidelines.

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Associate, Administrative Assistant At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

As an Associate, Administrative Assistant supporting the Vice President, Alcon Vision Suite (Surgical Instruments), Global Surgical Franchise, you will be a trusted partner delivering high-level administrative and operational support in a fast-paced environment. Associate, Administrative Assistant (S) is primarily responsible for handling administrative tasks, supporting operations, and improving efficiency by following established procedures. This role is based at our onsite facility in Fort Worth, Texas.

Specific responsibilities include:

• Collaborating with internal stakeholders and cross-functional teams to ensure smooth day-to-day operations, clear communication, and alignment on administrative, operational, and budget-related activities.
• Acting as a representative of the Vice President and a primary point of contact for the team, building strong relationships and facilitating communication, managing priorities, and ensuring timely follow-ups with senior stakeholders.
• Developing and supporting effective working relationships with executive level, and cross-functional partners to support alignment and responsiveness.
• Managing complex calendars, scheduling meetings, and coordinating domestic and international travel arrangements.
• Budgeting activities in SAP, including creating and tracking purchase orders, processing invoices, and records within financial systems.
• Editing, proofreading, formatting, and producing high-quality documents, reports, and presentations to support executive communication and decision-making.
• Maintaining organized electronic and physical filing systems to ensure documentation is accurate, compliant, and easily accessible.
• Handling confidential business and personnel information with professionalism, discretion, and adherence to GxP regulations and Standard Operating Procedures (SOPs).
• Supporting executive-level deliverables by organizing materials for meetings, presentations, conferences, and reports, while coordinating interactions across the Vice President, Senior Directors, and broader organization.
• Schedule/coordinate domestic and international travel.
• Plan and coordinate team building activities, milestone celebrations, team achievements, offsites events, etc.

WHAT YOU’LL BRING TO ALCON:

• High School Diploma or equivalent
• The ability to fluently read, write, understand and communicate in English
• 3 Years of Relevant Experience

PREFERRED

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Document editing, formatting, data entry, and electronic filing systems
• Calendar management, meeting coordination, and travel scheduling
• High attention to detail and strong organizational skills
• Professional discretion with confidential information
• Ability to follow established procedures and comply with regulated environments
• Strong communication skills and a collaborative, proactive mindset

HOW YOU CAN THRIVE AT ALCON:

See your career like never before with focused growth and development opportunities. Join Alcon’s mission to provide outstanding, innovative products and solutions to improve sight, improve lives, and grow your career. Alcon provides a robust benefits package including health, life, and retirement benefits, flexible time off for exempt associates, PTO for hourly associates, and more.

Alcon Careers See your impact at alcon.com/careers

ALCON IS AN EQUAL OPPORTUNITY EMPLOYER AND PARTICIPATES IN E-VERIFY Alcon takes pride in maintaining an inclusive environment that values different perspectives and our policies are non-discriminatory in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to [e-mail] and let us know the nature of your request and your contact information.

At Alcon, we are committed to helping people see better. We believe patients should have access to quality eye care regardless of their economic circumstances; however, barriers to good eye health exist for patients in both developed and emerging markets. Alcon develops and manufactures innovative devices to serve the full life cycle of eye care needs. Its surgical group is one of the largest makers of equipment used for cataract removal and laser vision correction. Its consumer products include the well-known Opti-Free line of contact lens solutions and related products. Alcon, which was founded in 1945, sells its products in 180 countries worldwide.