Associate, Accounts Payable

Pathstone; Atlanta (GA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k) plan

Parental leave

Flexible PTO

Job summary

Pathstone is seeking an Accounts Payable Associate in Atlanta to join our growing family office team. You will handle daily accounting operations, processing expenses for a diverse set of high net worth clients in a secure bill-pay system.

Responsibilities include high-volume AP, ensuring timely payments, managing recurring payments, and coordinating with vendors. The role requires a Bachelor’s in accounting and 4+ years of AP experience, with a focus on accuracy and discretion.

Qualifications

• Bachelor’s degree in accounting or related field.
• 4+ years’ experience in accounts payable.
• Experience processing AP for multiple clients preferred.
• Knowledgeable in bill pay software and Office 365.
• Professional and discrete; able to handle sensitive information.

Responsibilities

• Process high-volume AP for multiple clients, including ACH, wires, checks, and online payments.
• Ensure bills are paid accurately and on time.
• Assist with creating and managing recurring payments and payment calendars.
• Monitor client account balances and prioritize payments as directed.
• Collaborate with team members and client contacts to resolve inquiries promptly.
• Serve as main point of contact for vendor communications.
• Verify and update vendor information and payment instructions securely.
• Maintain strong attention to detail to minimize payment errors and rejections.
• Perform other family office duties as assigned.

Skills

Accounts payable

Vendor communications

Payment processing

Office 365

Education

Bachelor's degree in accounting

Tools

Bill pay software

Office 365

Job description

CompanyDescription: Pathstone is a growing wealth management firm serving ultra-high net worth families, single family offices, foundations, and endowments. We are united by a clear purpose: to help clients pursue their Preferred Life — with clarity, confidence, and long-term support across the full landscape of wealth and well-being.

Our services include investment advisory, as well as integrated planning and coordination across key areas such as tax strategy, risk management guidance, wealth and estate planning support, philanthropic planning, and family governance — helping clients navigate complexity and make informed decisions aligned with their goals.

With more than 20 office locations and over $100 billion in client assets under management, advisory, administration, and related services, Pathstone has expanded significantly over the past five years, reflecting sustained momentum and continued investment in our team and platform.

Pathstone is committed to making a meaningful difference for clients and their families, while fostering a supportive, purpose-driven environment for our professionals. Team members are encouraged to pursue their interests and contribute to the firm’s culture through committees and initiatives that help shape our shared mission.

Our people are our greatest asset, and we offer a competitive, flexible benefits program designed to support life both inside and outside of work. Benefits include comprehensive medical, vision, and dental coverage, flexible spending options, flexible PTO, life insurance, education support, a 401(k) plan, parental leave, and more.

JobDescription: The Atlanta office is looking for an Accounts Payable Associate to join our growing family office team which provides daily accounting, financial operations and other family office services for a diverse group of clients.

As a member of the client service team, the Accounts Payable Associate will be responsible for the accurate processing of annual, quarterly, monthly, semi-monthly, weekly, semi-weekly and/or daily expenses, bills, and invoices for multiple, complex high net worth clients in a secure bill pay software system. This individual will work to identify and resolve billing related issues and answer payment-related questions.

Key Responsibilities:

• Support the processing of high-volume, multi-client AP pipelines including ACH, domestic/international wires, checks, and online payments.
• Ensure that the clients’ bills are paid in an accurate and timely manner.
• Assist with creating and managing recurring payments and maintaining payment calendars.
• Monitor client account balances and help prioritize payments as directed.
• Collaborate with team members and client contacts to resolve billing or payment inquiries in a timely, professional manner.
• Serve as main point of contact for vendor communications.
• Verify and update vendor information and payment instructions accurately and securely to minimize payment errors and rejections.
• Demonstrate strong attention to detail and accuracy across all tasks, contributing to a consistently low payment rejection rate.
• Other family office duties as assigned or needed.

Qualifications:

• Bachelor’s degree in accounting or other related field required.
• 4+ years’ experience required.
• Prior experience in processing detailed accounts payable for multiple clients preferred.
• Knowledgeable in bill pay software and Office 365 preferred.
• Fundamental knowledge of finance is a plus.
• Professional and discrete; able to handle sensitive information appropriately.

Visa Sponsorship: Please note, we are unable to provide visa sponsorship for the position offered. Accordingly, we are unable to hire individuals who require, or will require, employment visa sponsorship either now or in the future.

U.S. Standard Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

• How would you describe your gender identity? (mark all that apply)
• How would you describe your racial/ethnic background? (mark all that apply)
• How would you describe your sexual orientation? (mark all that apply)
• Do you identify as transgender?
• Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities, including mobility, communication (seeing, hearing, speaking), and learning?
• Are you a veteran or active member of the United States Armed Forces?

By checking this box, I consent to Pathstone collecting, storing, and processing my responses to the demographic data surveys above.