Associate Accountant

CAYA Collaborative Care; Bowling Green (KY); On-site; USD 48,000 - 62,000; Full time

Job summary

CAYA Collaborative Care in Bowling Green, KY is seeking an Associate Accountant to manage day-to-day financial operations including AR, GL maintenance, and month-end close.

You will prepare invoices, post cash receipts, assist with audits, and help improve internal controls while maintaining confidentiality.

Qualifications

• Associate degree in accounting/finance or 2–4 years of relevant accounting experience.
• Solid knowledge of AR,GL processes, and internal controls.
• Advanced Excel skills; familiarity with an ERP system is preferred.

Responsibilities

• Prepare and issue grant invoices, apply incoming payments, and manage AR aging.
• Post journal entries, reconcile ledgers, and maintain subsidiary records.
• Generate financial statements and reports for management review.
• Assist with month-end close, audits, and internal control improvements.

Skills

Accounts receivable

General ledger

Microsoft Excel

Financial reporting

Internal controls

Education

Associate degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics 365 Business Central

Job description

POSITION SUMMARY:The Associate Accountant is responsible for the day-to-day financial operations of the organization, including accounts receivable, account reconciliations, and general ledger maintenance. This role ensures the accuracy, timeliness, and integrity of financial transactions and records, responsible for key components of month-end close, financial reporting, and compliance activities. The Accounting Associate reports to the Controller and plays a key role in maintaining sound financial controls and supporting the organization’s overall financial health.DUTIES AND RESPONSIBILITIES:Prepare and issue grant invoices, apply incoming payments, monitor accounts receivable aging for grant invoices, and lead collection efforts on past-due balances, escalating unresolved issues as needed.Review and post cash receipts daily, verifying the accuracy of entries prepared by accounting support staff.Post journal entries and maintain subsidiary ledgers, independently identifying, researching, and resolving reconciliation discrepancies.Generate financial statements, reports, and schedules for management review.Assist in developing and improving accounting policies, procedures, and internal controls.Support external audit requests, coordinate with auditors as needed, and assist with special projects and other duties as assignedQUALIFICATIONS:Associate's degree in Accounting, Finance, or a related field preferred, or 2-4 years of relevant accounting experience, or an equivalent combination of education and experience.Solid working knowledge of accounts receivable, general ledger processes, and internal financial controls.Advanced working knowledge of Microsoft Excel; working knowledge of Business Central or a similar system preferred.Demonstrated ability to exercise independent judgment in researching and resolving complex reconciliation and ledger discrepancies.Strong numerical, analytical, and problem-solving skills with a high degree of accuracy and attention to detail.Proven ability to organize, prioritize, and manage multiple tasks and deadlines with minimal supervision, particularly during month-end and year-end close.Ability to maintain strict confidentiality of sensitive financial information.Ability to work both independently and collaboratively as part of an accounting or finance team.JOB REQUIREMENTS / EXPECTATIONS:Position requires an Associate's degree in accounting, finance, or a related field, or equivalent relevant experience..Professional written and verbal communication and interpersonal skills are necessary.Must have ability to work at a desk with a computer and monitors for extended periods of time.Working conditions are typical of an office environment. Work may require occasional weekend and/or evening work.Performance will be evaluated against close-timeliness, reconciliation accuracy, and AR aging targets, and annually against departmental goals.CORE VALUES:All employees must be willing to live our company's core values.Integrity – Exhibiting the highest moral, ethical and legal standards. Doing the right thing – even when no one else is looking.Teamwork – Putting team success over personal success. Actively valuing the strengths and talents of others.Trust/Respect– Seeing and believing in the good intentions of others. Interacting with others in a way that makes them feel valued. Listening without judging. Offering understanding and acceptance.Care/Compassion – Demonstrating unconditional kindness, concern and empathy. Exhibiting genuine concern for others.Ownership/Accountability – Taking personal responsibility for one’s work, actions and feelings. Accepting responsibility for and learning from mistakes.