Associate Academic Advisor - Bridging Disciplines Programs

The University of Texas at Austin; Austin (TX); On-site; USD 42,000 - 57,000; Full time

Job summary

The University of Texas at Austin is seeking an Associate Academic Advisor for Bridging Disciplines Programs on UT Main Campus. This role provides holistic academic advising to undergraduate students pursuing BDP certificates and integrates certificates with major degree requirements.

You will guide students through applications, degree progress, registration, and Connecting Experiences, while collaborating with faculty and campus partners to support recruitment, programming, and student success.

Qualifications

• Bachelor's degree required; experience advising or providing student services in higher education preferred.
• Excellent written and verbal communication skills; strong organizational abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience working with diverse populations and collaborating with campus partners.

Responsibilities

• Advise undergraduate students in Bridging Disciplines Programs through appointments, emails, and meetings.
• Help students develop academic plans integrating BDP certificates with major requirements and policies.
• Support enrollment, registration, and progress review; coordinate with campus contacts as needed.
• Assist with recruitment events, program planning, and student engagement activities.

Skills

Communication skills

Organizational skills

Time management

Collaborative teamwork

Education

Bachelor's degree

Job description

Job Posting Title: Associate Academic Advisor - Bridging Disciplines Programs

Hiring Department: Academic Affairs

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

General Notes

This position is not eligible for employer-sponsored work authorization. Applicants requiring current or future visa sponsorship are not eligible for employment in this position.

Purpose

The Associate Academic Advisor provides holistic academic advising and student support for undergraduate students pursuing one or more Bridging Disciplines Programs (BDPs). The advisor assists students from application through certificate completion by providing guidance on curriculum planning, Connecting Experiences (CEs), degree progress, registration, university policies, and academic success strategies.

The position also contributes to student engagement, recruitment, programming, outreach, and operational support for BDP initiatives while collaborating with faculty, colleges, and campus partners.

Responsibilities

Academic Advising

• Advise prospective, current, and returning BDP students through individual appointments, drop-in advising, email, phone, and virtual meetings.
• Guide students in developing individualized academic plans integrating BDP certificates with major degree requirements.
• Interpret university, college, and BDP academic policies.
• Review degree progress and monitor student completion requirements.
• Assist students in experiencing academic challenges and refer them to appropriate campus resources.
• Maintain accurate advising records using university systems.

Student Applications & Progress Review

• Review BDP applications for completeness and eligibility.
• Evaluate student progress toward certificate completion.
• Review and approve Connecting Experiences (CEs) using established program guidelines.
• Process petitions, exceptions, substitutions, and other student requests.
• Conduct routine audits of student records and communicate outstanding requirements.

Registration & Enrollment Support

• Assist students during registration periods.
• Manage seat requests and enrollment permissions when applicable.
• Answer registration-related inquiries.
• Coordinate with departmental contacts regarding enrollment issues.

Student Engagement & Programming

• Assist in planning and implementing:
• Orientation sessions
• Information sessions
• Workshops
• Coffee chats
• Student networking events
• Poster session support
• Certificate recognition ceremony
• Support student communications regarding deadlines, events, and opportunities.

Recruitment & Outreach

• Represent BDP at recruitment events.
• Participate in tabling activities.
• Deliver presentations for prospective students.
• Collaborate with campus partners to promote BDP opportunities.
• Assist with marketing initiatives.

Administrative & Operational Support

• Maintain advising documentation and procedures.
• Compile student data and reports.
• Assist with assessment activities.
• Participate in staff meetings and professional development.
• Support implementation of new initiatives and process improvements.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree.
• Experience advising students in higher education or providing student services.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience working collaboratively with diverse populations.
• Proficiency with Microsoft Office Suite and student information systems.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree in Higher Education, Counseling, Student Affairs, or related field.
• Experience advising undergraduate students.
• Knowledge of UT Austin academic policies and procedures.
• Experience using university student information systems.
• Experience planning student programs or events.
• Experience reviewing academic records or degree audits.
• Experience working with interdisciplinary academic programs.

Salary Range

$49,800 + depending on qualifications

Working Conditions

• Work to be performed in standard office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and under Title IX the responsibilities are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.