Assoc VC-Finance & Oper (CCCF)

City Colleges of Chicago; Chicago (IL); Hybrid; USD 123,000 - 135,000; Full time

Benefits offered by this job

Health benefits

Pension/retirement plans

Tuition reimbursement

Job summary

City Colleges of Chicago Foundation seeks an Associate Vice Chancellor of Finance and Operations to lead financial strategy and fundraising operations. You will oversee budgeting, reporting, and multi-year program budgets while ensuring donor restrictions are respected.

Reporting to CCC CFO and CCCF President, you will collaborate with Development and the Board to optimize resources for CCC Foundation priorities and student support initiatives.

Qualifications

• Bachelor's degree in Accounting, Business, Finance or related field.
• CPA or advanced experience in charitable foundation fund accounting preferred.
• Minimum seven years of progressive finance/accounting experience in non-profit settings.

Responsibilities

• Develops annual income and expense budget with CFO and Board.
• Performs financial analysis and presents reports to Foundation leadership.
• Leads multiyear program budgets and donor reporting.
• Manages gifts, grants, and Foundation funds with attention to donor intent.
• Creates financial dashboards and reports using Salesforce and other systems.
• Oversees investment and asset management with external vendors.
• Collaborates with PIs and Development to forecast spending and risks.

Skills

Analytical skills

Financial analysis

Strategic planning

Education

Bachelor's degree in Accounting/Business

Master's degree preferred

CPA or equivalent experience

Tools

Bloomering CRM

Salesforce

Job description

Fueled by the generosity of Chicago's philanthropic community, theCity Colleges of Chicago Foundation (CCCF) is a separatenot-for-profit, 501(c)(3) organization, governed by an independentboard of directors that exists to secure philanthropic resources toprovide financially for the needs of the City Colleges of Chicagothat cannot be met through government funding or student tuitionincome.

Charitable contributions raised by CCCF supports students from allbackgrounds in reaching their academic and career goals.Contributions support: innovative programming that preparesstudents for future workforce and transfer opportunities, creativepartnerships including the strongest-ever relationship with theChicago Public Schools, scholarships that create access to aquality, affordable education, and student supports from emergencyfunding to housing coordination that ensure CCC continues to meetthe needs of all students.

PRIMARY OBJECTIVE

Reporting to the CCC Chief Financial Officer and the CCCFPresident, the Associate Vice Chancellor of Finance andOperations CCC Foundation (CCCF) serves as CCCFs seniorfinancial and operational leader, providing strategic oversight offinancial resources, fundraising portfolios, and businessoperations in support of philanthropic and institutionalpriorities. The AVC manages the Foundations businessoperations relating to the strategic financial management andaccounting of the Foundations financial resources including gifts,donations, grants and other contributions; ensures financialactivities adhere to sound fiscal practices and support theadvancement services functions of the Foundation; participates inthe strategic planning for the allocation and spending of funds;and oversees portfolio-level financial planning and budgetmanagement for large-scale, multi-year fundraising priorities andcampaigns. Performs related duties as required.

The position works closely with the AVC of Development & MajorGifts and the CCCF Board of Directors.

ESSENTIAL DUTIES

• Develops the Foundations annual income and expense budget incoordination with the CCC Chief Financial Officer, CCCF Board, andPresident.
• Performs financial analysis of CCCFs revenues, expenditures,and financial performance. Prepares and presents financial reportsto Foundation President and Board to support strategicdecision-making on CCCF finances and planned expenditures.
• Leads budget planning processes, including the development andoversight of multiyear program budgets, and provide data drivenanalysis to support informed leadership decisions regardingfundraising activities, program budgets, and timely donor financialreporting.
• Attends quarterly CCCF Board meetings and makes presentationson financial forecasting and various expenditure, income, andbudgetary issues as requested.
• Monitors and ensures gifts, grants and other contributions areadministered in accordance with donor intent and grant agreements. Works closely with Principal Investigators (PIs) and otherstakeholders to develop operating budgets, monitor expenditures,and prepare financial reports.
• Manages the expenditures and reconciliation of private grants, major gifts, scholarships, andother Foundation funds.
• Prepares quarterly and annual spending reports for funders ondisbursement of funds.
• Partners with CCC Principal Investigators (PIs) and theFoundations Development team to design, develop, and managemultiyear, multi-million-dollar programs or campaign budgets.
• Collaborates with PIs and grant managers to forecast programspending, monitor fund utilization timelines, and identifypotential budgetary risks affecting program implementation.
• Provides regular financial analysis and strategicrecommendations to Foundation leadership regarding funding gaps,remaining needs, and budget adjustments.
• Tracks, synthesizes, and continuously updates financialinformation related to priority fundraising campaigns, includingfunding pipeline activity, anticipated awards, and secured funding,and integrates this information into portfolio level financialplanning, forecasting, and leadership reporting.
• Maintains and ensures accuracy and integrity of variousfinancial and accounting records and ensures compliance withapplicable accounting standards, financial reporting requirements,and donor restrictions.
• Develops and maintains financial tracking tools, dashboards,and reports, using Salesforce and other systems to supportfinancial reporting, monitoring, and campaign reporting.
• Attends quarterly meetings with CCCF asset management vendor. Manages and implements activities related to investment and assetmanagement.
• Serves as the primary liaison between CCCF and CCCadministrative functions, including Finance, Human Resources,General Counsel, Procurement, and the Office of InformationTechnology.
• Collaborates with key stakeholders in creating and documentingbusiness processes to continuously improve operationaleffectiveness.
• Oversees and participates in the review and approval of variousaccounts payable requests for the disbursement of funds includingscholarship payments, grant budget allocations, and vendorpayments.
• Manages and ensures the functionality of a donor management andfundraising software platform for CCCF. Generates various fundaccount reports to review fund balances and prepare reports.
• Works with District Office Finance in creating and establishingprocesses and systems that strengthen tracking Foundationexpenditures and streamline financial reporting for Foundationresources.
• Collaborates with various CCC stakeholders, including membersof the Institutional Resource Development and Finance teams, tofacilitate the timely exchange of relevant grant information, data,and financials.
• Supports CCCF President and Board of Directors in thedevelopment and administration of gift acceptance policies andprocedures.
• Performs related duties as required.

REPORTING RELATIONSHIPS

Reports To: CCC Chief Financial Officer

Direct Supervision: CCCF Manager-Accounting andOperations

QUALIFICATIONS

• Bachelor's degree from an accredited college or university inAccounting, Business Administration, Finance, or a related field.Masters degree preferred.
• CPA or advanced experience in charitable foundation fundaccounting required.
• A minimum of seven (7) years of progressively responsibleexperience in finance, accounting, fundraising operations, orrelated areas, preferably within education, non-profit, foundation,or philanthropic environments.
• Experience with fund accounting and financial management for a501(c)(3) organization or charitable foundation preferred.
• Competency with financial management/accounting softwareapplications required.
• Knowledge of fundraising CRMs required; Bloomerang andSalesforce preferred.
• Demonstrated knowledge of accounting principles, financialmanagement practices, budgeting methodologies, and financialreporting standards.
• Knowledge of nonprofit financial reporting, fundraisingperformance metrics, donor stewardship practices, and philanthropicresource management preferred.
• Excellent verbal, written and interpersonal communicationskills, with the ability to translate data into meaningfulnarratives.
• Strong analytical, strategic, and critical thinking skills toprovide thought leadership and identify financial, operational, andprocess improvement opportunities.
• Ability to exercise sound judgment and demonstrate a high levelof attention to detail.
• Ability to interact professionally and tactfully withindividuals from diverse educational, cultural, and professionalbackgrounds.
• Ability and willingness to work evenings and weekends as neededand travel to events on and off campus.
• Proficiency in use of Microsoft Office 365 (Word, Excel,PowerPoint, Outlook, Teams).

$122,579 - $135,000

Offered salary will be determined by the applicant’s education,knowledge, skills, and abilities, as well as other factors such asinternal equity.

Benefits information is found athttps://www.ccc.edu/departments/Benefits/

WE OFFER:

Excellent health and welfare benefit package andlong-term savings and investment programs including 403(b) &457(b) Investment Plans and a pension plan with the StateUniversity Retirement System (SURS) Plan. Generous vacation,holiday, personal and sick days, and tuition reimbursement. For amore detailed overview of benefits, please visit the benefits pageof our website.

TBD