Assistant Welding Program Coordinator

Cotulla Education; Norfolk (VA); On-site; USD 63,000 - 76,000; Full time

Benefits offered by this job

401(k) and Matching

Comprehensive Health Coverage

Life Insurance

Parental Leave

Paid Time Off

Employee Assistance Program

Tuition Reimbursement

Job summary

Tidewater Tech is seeking a Program Coordinator to supervise faculty, manage daily operations, and coordinate program activities. You will support curriculum development, class scheduling, and equipment management to ensure a high-quality educational experience.

The role requires strong organization, detailed record-keeping, and the ability to collaborate with Education leadership. Occasional after-hours work and local travel may be necessary to support program success.

Qualifications

• High school diploma or GED required; college degree preferred.
• Strong organizational and analytical abilities required.
• Detail-oriented with excellent communication skills.
• Ability to multitask in a fast-paced educational environment.

Responsibilities

• Assist Program Coordinator in managing all aspects of the program, including supervision of faculty and staff and performing administrative functions.
• Assist Education directors with curriculum, scheduling, and equipment management.
• Complete instructor and course evaluations regularly.
• Conduct meetings, participate in trainings, and document proceedings.
• Take minutes and document actions from meetings.
• Assist in staff hiring, disciplinary actions, and dismissals.
• Assign classes and teaching duties; stand in as substitute instructor when needed.
• Provide tutoring opportunities and advise students on academic progress.
• Audit curricula to ensure up-to-date syllabi and textbooks.
• Ensure compliance with federal/state/local regulations and accrediting bodies.
• Monitor student performance on projects and maintain documentation in systems.
• Ensure supplies and tools are inventoried and maintained.
• Assist in development of training aids and curriculum-aligned materials.
• Collaborate on OSHA compliance and safety improvements.
• Participate in mentoring and onboarding of new employees.
• Support FAA knowledge and exam readiness for students.
• Support tutoring, remediation, and FAA certification outcomes.

Education

High School Diploma or GED

Undergraduate or graduate degree preferred

Tools

MS Office (Word, Excel, Outlook)

SharePoint

Teams

CampusNexus

Job description

Training Tomorrow’s Technicians to Become Skilled, Employable and Essential.

About Us – Big Changes, Better Benefits – Join us!

At Tidewater Tech , we are committed to helping adult students develop the skills necessary for meaningful entry-level careers. Founded in 1969, our institution is steeped in a tradition of career education and workforce development. As a leading educational provider in the trade industry, our programs, designed in collaboration with industry leaders, ensure that students are well-prepared for today’s workplace. With high academic standards and hands-on training, we create a learning environment that supports student success. At Tidewater Tech, we’re dedicated to shaping the next generation of skilled professionals.

Location: 4535 E Princess Anne Rd, Norfolk, VA 23502

Work Schedule:

• Monday - Friday: 8:00am - 6:00pm

Compensation: up to $69,500 annually

Position Purpose

This position is responsible for assisting in the coordinating all aspects of the program, including supervision of faculty and staff and performing administrative functions related to daily operations.

Job Responsibilities

• Assist Program Coordinator in managing all aspects of the program, including supervisionof faculty and staff and performing administrative functions related to daily operations.
• Assist Campus and Home Office Education directors in developing curriculum, preparing course materials, class scheduling, and maintaining tools and equipment used by students.
• Complete instructor and course content evaluations on a regular and timely basis.
• Conduct faculty meetings and participate in educational conferences, professional training, and seminars, as well as staff and department meetings, as assigned.
• Take minutes from meetings and document them accordingly.
• Assist in staff management, including interviewing, hiring, administering disciplinary actions, and dismissals.
• Assign class and teaching assignments.
• Stand in as a substitute instructor to accommodate staffing needs.
• Provide tutorial opportunities for students.
• Advise students for academic and/or behavioral issues, academic progress, attendance or additional concerns and document accordingly. Act as advisor to “at risk” students.
• Audit all program curricula to ensure that instructors are using the most current syllabi, lesson plans, and textbooks.
• Ensure program is operating under all Department of Education and Accrediting Commission, federal/state/local laws, regulations, rules and code requirements.
• Monitor student performance on required projects to ensure proper completion and compliance with the program curriculum.
• Document, track, and monitor student action notifications in Campus Nexus including, attendance, probationary status, recycles, drops, restarts, LOAs, and transfers.
• Ensure supplies, materials, equipment, and tools are inventoried, maintained, purchased when necessary, and are in place for required class projects.
• Assist in or manage the design and development/fabrication training aids and materials that meet the requirements and needs of the program curriculum.
• Work with Education leadership team to design training aids that will help meet the requirements of the program curriculum.
• Ensure compliance with OSHA and other workplace safety regulatory agencies through implanting hazard analysis, identification of possible hazards, and evaluate effectiveness of Hazard Control systems, policies and procedures. Make necessary safety recommendations.
• Assist in equipment training, certification and/or inspections for the program.
• Participate in formal and informal mentoring of new employees to support onboarding, training, and joining a positive work culture that supports the institution and its students.
• Support instructors in coaching students toward successful FAA knowledge and practical exam completion in an appropriate and timely manner.
• Ensure tutoring, remediation, and structured support are available to students who require additional assistance.
• Collaborate with Student Success on FAA Certification exams and outcomes.
• Track and analyze student outcomes including course completion rates, retention, graduation timelines, and FAA certification readiness and success.
• Assist in or manage the design, development, fabrication, and maintenance of training aids to support curriculum objectives.
• Oversee accurate documentation within institutional systems, including student attendance and academic records, academic action notices, and faculty Personnel Reports (FPRs) and Staff Personnel Reports (SPRs).
• Perform and complete other tasks that may be assigned by Supervisor

Education

• High School Diploma or GED
• Undergraduate or graduate degree preferred.

Experience/Skills

• Must have the ability to obtain working, up-to-date knowledge of technology systems.
• Ability to work in a fast-paced, performance-driven, compliance-oriented educational environment.
• Detail-oriented, analytical, highly organized, and have the ability to multi-task and work well under pressure.
• Demonstrate a high level of integrity, strong work ethic, and professionalism.
• Persuasive and effective verbal and written communication skills, with a strong focus on customer service in an educational setting.
• Highly motivated and goal-oriented, with strong problem-solving skills.
• Must be able to work independently and as collaborative team member and have exceptional interpersonal skills.
• Excellent computer skills are required with proficiency in MS Office applications including, but not limited to, Word, Excel, Outlook, SharePoint, and Teams. CampusNexus experience a plus.
• Ability and willingness to work outside of regular work shifts, including evenings and/or weekends as necessary or as requested by Supervisor.
• Ability and willingness to travel locally and/or overnight for business purposes.

Certificates, Licenses, Registrations

• American Welding Society (AWS) certification within the first six (6) months of employment

What We Offer

• 401(k) and Matching:Secure your future with our competitive retirement savings plan.
• Comprehensive Health Coverage: Enjoy Health, Dental, and Vision insurance to keep you and your family healthy.
• Life Insurance: Peace of mind with life insurance options.
• Parental Leave: Support for new parents during important life transitions.
• Paid Time Off:** Recharge with paid time off to promote work-life balance.
• Employee Assistance Program: Access to resources for personal and professional support.
• Tuition Reimbursement: Invest in your future with financial support for further education.

We are committed to providing a rewarding compensation package that supports both your professional growth and personal well-being.

TTT is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.