Assistant Vice President, Reconciliation

Antares Capital LP; Illinois; On-site; USD 105,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with profit sharing

Paid time off

Parental leave

Short- and long-term disability

Job summary

Antares Capital LP is looking for an Assistant Vice President to lead the Reconciliation team in Chicago. This role is crucial for ensuring the accuracy of investment data across various stakeholders, requiring over 10 years of experience.

The successful candidate will manage day-to-day reconciliation activities, improve processes, and partner with internal and external teams to ensure timely resolution of issues. Benefits include extensive medical coverage, 401(k) with profit sharing, and generous parental leave.

Qualifications

• 10+ years of experience in reconciliation, loan operations, fund operations, or related financial services function.
• Demonstrated experience leading teams and managing issue resolution in a deadline-driven environment.
• Strong understanding of operational controls and reconciliation best practices within financial services.

Responsibilities

• Oversee daily, weekly, and month-end reconciliation activities for accuracy and completeness.
• Manage and develop a team of reconciliation professionals.
• Investigate and drive resolution of breaks and exceptions.
• Monitor key control measures and exception management routines.

Skills

Strong analytical and problem-solving skills

Proficiency with Microsoft 365 applications

Ability to communicate clearly

Strong organizational skills

Experience documenting processes

Demonstrated leadership

Project management experience

Strong knowledge of syndicated loans

Experience with Loan IQ

Education

Bachelor’s degree in finance, accounting, business, or a related discipline

Tools

Microsoft Excel

Geneva

Indus Valley Partners

DUCO

Job description

Role Summary

The Reconciliation team is a critical part of Antares, ensuring the accuracy and integrity of investment data internally across the firm and externally with counterparties, fund administrators, custodians, and investor reporting stakeholders. The Assistant Vice President will lead day‑to‑day reconciliation activities across cash, positions, and operational data sets related to Antares funds, driving timely break resolution, strengthening controls, improving processes, and partnering across operations, finance, technology, and external service providers to deliver accurate, efficient, and scalable reconciliation outcomes.

Responsibilities

• Oversee daily, weekly, and month‑end reconciliation activities across cash, positions, trades, and other key operational balances to ensure accuracy, completeness, and timeliness.
• Manage and develop a team of reconciliation professionals, including prioritization of work, training, and performance oversight.
• Investigate, elevate, and drive resolution of breaks and exceptions by partnering with internal teams, custodians, fund administrators, and technology partners.
• Establish and monitor key control measures, service levels, and exception management routines to reduce operational risk and improve reconciliation quality.
• Analyze reconciliation trends, root causes, and recurring issues, and work with the Vice President, Reconciliations to implement process improvements to reduce breaks, manual effort, and turnaround times.
• Partner with internal teams and external providers to support new product onboarding, process changes, and platform enhancements.
• Prepare and communicate reconciliation metrics, risk themes, and issue updates to the Vice President, Reconciliation in a clear and actionable manner.
• Maintain current process documentation, operating procedures, and audit‑ready support for key reconciliation workflows and controls.
• Support internal and external audits, compliance reviews, and remediation efforts related to reconciliation processes and controls.
• Champion a continuous improvement mindset by leveraging data, workflow tools, and emerging technology to increase efficiency and scalability.

Qualifications

• Bachelor’s degree in finance, accounting, business, or a related discipline.
• 10+ years of experience in reconciliation, loan operations, fund operations, accounting operations, or a related financial services function.
• Demonstrated experience leading teams, coordinating cross‑functional stakeholders, and managing issue resolution in a deadline‑driven environment.
• Strong understanding of operational controls, exception management, and reconciliation best practices within financial services.

Skills

• Strong analytical and problem‑solving skills, with the ability to assess complex data sets and identify root causes of reconciliation breaks.
• Proficiency with Microsoft 365 applications, especially Excel, and experience with reconciliation or accounting platforms such as Geneva, Indus Valley Partners, DUCO.
• Ability to communicate clearly and effectively with team members, senior stakeholders, and external partners.
• Strong organizational skills with the ability to prioritize competing demands and manage deadlines in a fast‑paced environment.
• Experience documenting processes, defining controls, and supporting audit and compliance requirements.
• Demonstrated leadership, accountability, and the ability to coach and develop high‑performing teams.
• Project management and change management experience, including process redesign, system enhancements, or workflow optimization initiatives.
• Strong knowledge of syndicated loans and private credit operations required.
• Experience with Loan IQ, Wall Street Office, or similar platforms is a plus.

Fine Print

• Must have unrestricted authorization to work in the United States.
• Must be willing to comply with pre‑employment screening, including but not limited to drug testing, reference verification, and background check.
• Must be willing to work from the Chicago office.

Benefits

Medical, dental and vision coverage; employer‑paid short‑ and long‑term disability and life insurance; 401(k) with profit sharing; paid time off; Maven family & fertility benefit; parental leave (including adoption, surrogacy, and foster placement); and other voluntary benefits.

Base Salary Range

$105,000 - $120,000

Antares is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.