Assistant to the Director/ Office Administrator CITYarts

ArtTable, Inc.; New York (NY); On-site; USD 45,000 - 52,000; Full time

Job summary

Join a dynamic nonprofit organization dedicated to transforming urban spaces through art. As an Assistant to the Director/Office Administrator, you will play a crucial role in supporting the Executive Director and ensuring smooth office operations. This position offers a unique opportunity to engage with renowned artists and communities, while also enhancing your skills in arts administration. If you're passionate about the arts, detail-oriented, and ready to make an impact, this role is perfect for you. Be part of a team that values creativity and collaboration, and help bring art to life in New York City and beyond.

Qualifications

• At least 1 year of experience in arts administration or a related field.
• Strong communicator with excellent organizational skills.

Responsibilities

• Manage communications, scheduling, and travel arrangements for the Executive Director.
• Oversee office operations, including purchasing and invoicing.

Skills

Organizational Skills

Communication Skills

Multitasking

Tech-savvy

Education

Experience in arts administration or related field

Tools

Microsoft Office

Google Suite

Salesforce

Constant Contact

Squarespace

Job description

JOB DESCRIPTION

Are you passionate about the arts and ready to play a dynamic role in a fast-paced nonprofit? CITYarts, a trailblazing art and education organization in NoHo since 1989, is searching for a driven, creative, and highly organized individual to join our team as an Assistant to the Director/Office Administrator. If you thrive in a collaborative environment, have a keen eye for detail, and want to make a tangible impact on communities through public art, this is the role for you!

Why Join CITYarts?

This is more than just a job—it’s an opportunity to grow your career in nonprofit arts administration while working alongside renowned artists, dedicated youth, and global communities to transform urban spaces into vibrant works of art.

DUTIES & RESPONSIBILITIES

1. Be the right hand to the Executive Director—manage communications, research, scheduling, and travel arrangements.
2. Oversee office operations—purchasing, invoicing, staff and intern onboarding, and day-to-day administration.
3. Engage with the Board of Directors—coordinate meetings and materials.
4. Lead PR and press outreach—craft newsletters and press releases, coordinate with media.
5. Drive social media strategy—collaborate with interns to create compelling content across Instagram, Facebook, LinkedIn, and X.
6. Plan unforgettable events—assist with our Annual Gala, exhibitions, and special events.
7. Manage internship programs—recruit, supervise, and guide interns while tracking their contributions.
8. Oversee benefit art auctions—track sales, packaging, and shipments.
9. Light bookkeeping—track expenditures and assist with financial records.
10. Maintain and update our CRM (Salesforce) and website (Squarespace).

QUALIFICATIONS

Who You Are:

1. At least 1 year of experience in arts administration or a related field.
2. Passionate about the arts and nonprofit work.
3. A self-starter with excellent organizational skills and attention to detail.
4. A strong communicator, both written and verbal.
5. Tech-savvy—proficient in Microsoft Office, Google Suite, and ideally familiar with Salesforce and Constant Contact.
6. Comfortable multitasking and managing multiple projects with urgency and efficiency.
7. A team player with an entrepreneurial spirit—ready to take initiative and help CITYarts grow.

TO APPLY

Visit www.cityarts.org to learn more about our mission and projects. To apply, email your résumé and a one-page cover letter to Tsipi Ben-Haim, Founder, Executive & Creative Director, at [e-mail].

Subject Line: Position Application – Assistant to the Director/Office Administrator

This is your chance to be part of something bigger—help us bring art, community, and transformation to the streets of New York and beyond! Apply today.

DEADLINE

Not disclosed.

COMPENSATION:

$45,000+ (commensurate with experience)