Assistant to Project Manager

ARCOR Mechanical Systems, LLC; Morgantown (WV); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Simple IRA with 3% company match

5 days PTO

Job summary

ARCOR Mechanical Systems, LLC is seeking a motivated Assistant to Project Managers to support our Project Management team in the plumbing and pipefitting industry. This role works directly with the Project Manager, coordinating administrative tasks, obtaining quotes, assisting with billing, and helping ensure projects run efficiently.

This is an excellent opportunity for someone with general construction knowledge or plumbing/pipefitting experience who is looking to grow their career and expand

Qualifications

• Two years of related post-secondary education or work experience.
• General construction knowledge or plumbing/pipefitting knowledge.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work effectively in a team.
• Willingness to learn in a fast-paced construction environment.
• Valid driver's license and ability to be approved as authorized driver.

Responsibilities

• Documentation management of submittals, RFIs, change orders, and drawings.
• Scheduling and coordination of material deliveries and vendor coordination.
• Support cost management with invoices and job cost entries.
• Site visits to monitor progress and capture status photos.
• Prepare agendas/minutes for weekly coordination meetings.
• Compile O&M manuals and assist with project closeout.

Education

Two years post-secondary education or related experience

Tools

Microsoft Office Suite

Procore

PlanGrid

Job description

ARCOR is seeking a motivated and dependable Assistant to Project Managers to support our Project Management team in the plumbing and pipefitting industry. This position works directly with the Project Manager and plays a key role in supporting daily project operations, coordinating administrative tasks, obtaining quotes, assisting with billing, and helping ensure projects run efficiently.

This is an excellent opportunity for someone with general construction knowledge or plumbing/pipefitting experience who is looking to grow their career and expand their knowledge within the industry.

Responsibilities

• Documentation Management : Organizing, filing, and maintaining project documents, including submittals, shop drawings, Requests for Information (RFIs), change orders , and contract documents using digital tools like Procore or PlanGrid.
• Scheduling and Coordination : Assisting in the development and maintenance of project schedules, tracking material deliveries and equipment orders , and coordinating with subcontractors and vendors to ensure timely site access and supply.
• Financial Tracking : Supporting cost management by reviewing subcontractor and vendor invoices , assisting with job cost entries , and helping prepare monthly progress billing or payment applications for owner approval.
• Site and Quality Support : Conducting daily or regular site visits to inspect progress, resolve minor field issues, ensure safety compliance, and take progress photos for status reports.
• Communication and Meetings : Facilitating weekly coordination meetings , preparing agendas and minutes, and acting as a liaison between the field superintendent, project manager, and office staff to relay updates and resolve issues.
• Closeout Preparation : Compiling Operations and Maintenance (O&M) manuals , tracking punch list items, and gathering final documentation required for project handover and financial closeout.

• Assist the Project Managers with daily project-related tasks and administrative duties
• Request and follow up on quotes from vendors and suppliers
• Utilize Microsoft Office Suite for reports, spreadsheets, correspondence, and project tracking
• Perform additional duties as assigned by the Project Manager
• Learn and develop knowledge of plumbing, pipefitting, and construction project management processes

Qualifications

Required

• Monday-Friday in office 7:30am-4:00pm (can be adjusted an hour either way)
• Minimum of 2 years of related post-secondary education and/or work experience
• Examples include construction management, business administration, engineering coursework, construction administration, plumbing, HVAC or related fields
• General construction knowledge and/or plumbing and pipefitting knowledge
• Strong knowledge and proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Ability to work effectively in a team environment
• Strong organizational and communication skills
• Willingness to learn and adapt to a fast-paced construction environment
• Dependable, punctual, and professional
• Valid driver's license
• Must be approved as an authorized driver by the Company's insurance carrier

Preferred

• Previous experience in construction administration, project coordination, estimating, plumbing, pipefitting, HVAC or related fields
• Experience working with contractors, suppliers, or construction projects
• Starting salary of $45,000 per year
• Simple IRA with 3% company match
• 5 days PTO
• Professional growth and learning opportunities within the plumbing and pipefitting industry

Please Note:

Health insurance is not currently offered for this position.

What We're Looking For

The ideal candidate is someone who:

• Arrives on time and is dependable
• Works well with others and contributes positively to the team
• Demonstrates initiative and attention to detail
• Is eager to learn the plumbing and pipefitting industry
• Can handle multiple tasks and priorities effectively
• Maintains a professional attitude and strong work ethic