Assistant Supervisor of Fixed Assets Inventory #60017930 (OC)

Bellevue College; Buffalo (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking organization as an Assistant Supervisor of Fixed Assets Inventory. This role is crucial in maintaining accurate records for fixed assets, ensuring proper valuation and classification, and supervising clerical staff. Ideal candidates will have a strong background in inventory management and data analysis, along with excellent attention to detail. This position offers a unique opportunity to contribute to the efficiency of operations within a vital public service entity. If you are passionate about organization and accuracy, this role is perfect for you.

Qualifications

• Requires an Associate's Degree and four years of experience in inventory control.
• High School diploma with six years of experience is also acceptable.

Responsibilities

• Establishes and maintains inventory records for fixed assets.
• Assists in reconciliation of inventory records and prepares purchase specifications.

Skills

Inventory Management

Data Analysis

Attention to Detail

Communication Skills

Education

Associate's Degree

High School Diploma or GED

Job description

Assistant Supervisor of Fixed Assets Inventory #60017930 (Open Competitive)

Exam Date: 04/05/2025

Final Filing Date: 03/11/2025

An incumbent to a position in this class assists in the establishment and maintenance of an inventory record system for all fixed assets of the Buffalo Sewer Authority. Work is performed under the general supervision of a higher ranking official, however, the incumbent exercises independent judgment in routine matters as required. Supervision may be exercised over various related clerical personnel.

Responsibilities:

1. Assists in establishing a system of inventory records of fixed assets for all Buffalo Sewer Authority facilities;
2. Determines the proper valuation, classification, and location of all fixed assets;
3. After proper authorization, reconciles the acquisitions and disposals of equipment, as shown on monthly division reports, with record cards;
4. Assists in the reconciliation of inventory records of the Comptroller’s office with the inventory records of the Buffalo Sewer Authority;
5. Verifies inventory identifying code numbers on equipment;
6. Assists in preparing specifications from information supplied by requesting party for the purchase of items and submits specifications to the purchasing division;
7. Assists in the supervision of the work of clerical personnel in the Treatment Plant office as required;
8. Assists in the maintenance of a variety of records and submits periodic reports;
9. Performs related duties as required.

Minimum Qualifications:

A) Associates Degree from an accredited college or university and four years of full-time experience where work involves the maintenance and checking of inventory control records;

OR

B) Graduation from High School, GED, or Equivalency Diploma and six years of full-time experience where work involves the maintenance and checking of inventory control records;

OR

C) An equivalent combination as defined within the limits of A and B.

NOTE: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment.

Subject of Examination:

Written Test..........Relative Weight 100%

Examination Content:

1. Name and number checking
2. Arithmetic computation with calculator
3. Keeping simple inventory records

THE USE OF A CALCULATOR IS RECOMMENDED FOR THIS EXAMINATION

NOTE: The use of a hand-held, battery- or solar-powered calculator is RECOMMENDED for this exam. Devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries, cell phones or any similar devices are prohibited. You may not bring books or other reference material.

Test Guide:

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available online at: https://www.cs.ny.gov/testing/testguides.cfm.

IMPORTANT INFORMATION REGARDING WEATHER CONDITIONS ON THE DAY OF THE EXAMINATION: In the event of severe weather conditions on the day of the examination, please listen to the following TV/radio stations for postponement or delay in the starting time of the administration of the examination: WBEN 550, WGR 930, WWW145.., WWKB 1520 –AM RADIO; WKSE 98.5, WLKK 102.5, WTSS 107.7 FM RADIO OR WIBT-TV (CH. 4). If no such announcement is made, you must presume that the examination will be administered as scheduled.

IMPORTANT INFORMATION FOR USE OF VETERAN’S CREDITS: If you are currently serving on active duty in the Armed Forces of the United States, you may apply for veteran’s credits. These veteran’s credits shall be granted on a conditional basis at the time of establishment of the eligible list. You will be restricted from certification using these credits until you have received an honorable discharge or release under honorable conditions. Your DD214 must be presented as proof of service during wartime, before you can be certified for appointment from the eligible list using these credits.

Special Requirement for Appointment in School Districts and BOCES: Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.

NOTICE TO EXAM PARTICIPANTS: Additional Points Available to Children of Police Officers and Firefighters Killed in the Line of Duty (New Section 85-a, NYS Civil Service Law, effective 9/17/02)

On September 17, 2002, Governor Pataki signed into law a bill adding a new section 85-a to the Civil Service Law granting additional credit on civil service examinations for children of firefighters and police officers killed in the line of duty. This law is to take effect immediately.

“In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.”

Applicants claiming these points must do so in writing (you may enclose in application), indicating the name, title, relationship, and place of employment of the deceased parent.

Eligibility for points will be reviewed and applicants may be required to submit additional information to verify the claim.