Assistant Supervisor Clinical Office - Faculty Practice Plan

Washington University; United States; On-site; USD 28,000 - 41,000; Full time

Job summary

Washington University in St. Louis is seeking an experienced supervisor to assist with day-to-day oversight of clinical office staff providing clerical and clinical support.

You will help coordinate workflow, schedule coverage, supervise personnel, and ensure efficient operations in a busy medical office setting. Previous medical office experience and strong organizational skills are essential. The role includes interviewing, onboarding, maintaining supplies, and supporting budgets and reporting.

Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Medical Office Setting (3 Years)
• Skills: Not Applicable

Responsibilities

• Assists with supervisory clerical/clinical staff, including efficient workflow and adequate coverage.
• Ensures equipment is maintained adequately.
• Requests and monitors medical and clerical supplies.
• Assists with interviewing, screening applicants and orients new staff.
• Prepares various schedules, literature searches and request journal articles and retrieve books for physicians.
• Arranges meetings and assists with maintaining office policies.
• Performs secretarial duties, such as typing, medical transcription, filing, and routing telephone calls.
• Schedules patient appointments when needed.
• May assist with budgets or reporting.
• Assists with evaluations, recommendations and or disciplinary actions for personnel supervised.

Skills

Clinical Support

Communication

Interviews

Equipment Maintenance

Medical Terminology

Medical Transcription

Organizing

Supervision

Supply Management

Education

High school diploma or equivalent

Job description

Location SAINT LOUIS, MO 63129 Scheduled Hours 40

Position Summary Assists with the day-to-day supervisory responsibilities for clinical office staff, which provide clerical/clinical support for department/division.

Job Description

Primary Duties & Responsibilities: Assists with supervisory clerical/clinical staff, including efficient workflow and adequate coverage. Ensures equipment is maintained adequately. Requests and monitors medical and clerical supplies. Assists with interviewing, screening applicants and orients new staff. Prepares various schedules, literature searches and request journal articles and retrieve books for physicians. Arranges meetings and assists with maintaining office policies. Performs secretarial duties, such as typing, medical transcription, filing, and routing telephone calls. Schedules patient appointments when needed. May assist with budgets or reporting. Assists with evaluations, recommendations and or disciplinary actions for personnel supervised.

Required Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.


• Certifications/Professional Licenses: No specific certification/professional license is required for this position.


• Work Experience: Medical Office Setting (3 Years)


• Skills: Not Applicable


• Driver's License: A driver's license is not required for this position.

Preferred Qualifications

• Education: No additional education unless stated elsewhere in the job posting.


• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.


• Work Experience: No additional work experience unless stated elsewhere in the job posting.


• Skills: Clinical Support, Communication, Conducting Interviews, Equipment Maintenance, Medical Terminology, Medical Transcription, Organizing, Supervision, Supply Management

Grade C07-H Salary Range

$19.93 - $29.93 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Useful Links

• Who We Are


• Human Resources


• Benefits


• Living in St. Louis


• Frequently Asked Questions


• Accommodation


• Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)