Assistant Supervisor Clinical Office - Faculty Practice Plan

Washington University in St. Louis; Missouri; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Vacation and sick time

Health insurance

Metro U-Pass

403(b) Retirement plan

Job summary

Washington University in St. Louis seeks a motivated individual to assist with day-to-day supervisory duties for clinical office staff supporting a department/division.

The role involves coordinating clerical/clinical workflows, maintaining equipment, and assisting with budgets and reporting when needed. Responsibilities include interviewing and orienting new staff, scheduling patient appointments, managing supplies, and helping ensure smooth operations in a patient-care environment at WashU

Qualifications

• High school diploma or equivalent.
• Medical office setting experience preferred.
• Experience with interviewing and orienting new staff.

Responsibilities

• Supervises clerical/clinical staff to ensure efficient workflow and adequate coverage.
• Ensures equipment is maintained adequately.
• Manages medical and clerical supplies and procurement.
• Interviews, screens applicants and orients new staff.
• Prepares schedules, literature searches, and retrieves journal articles for physicians.

Skills

Clinical Support

Communication

Conducting Interviews

Equipment Maintenance

Medical Terminology

Medical Transcription

Organizing

Supervision

Supply Management

Education

High school diploma or equivalent

Job description

Position Summary

Assists with the day-to-day supervisory responsibilities for clinical office staff, which provide clerical/clinical support for department/division.

Location

SAINT LOUIS, MO 63129

Scheduled Hours

40

Job Description

Primary Duties & Responsibilities:

• Assists with supervisory clerical/clinical staff, including efficient workflow and adequate coverage.
• Ensures equipment is maintained adequately.
• Requests and monitors medical and clerical supplies.
• Assists with interviewing, screening applicants and orients new staff.
• Prepares various schedules, literature searches and request journal articles and retrieve books for physicians.
• Arranges meetings and assists with maintaining office policies.
• Performs secretarial duties, such as typing, medical transcription, filing, and routing telephone calls.
• Schedules patient appointments when needed.
• May assist with budgets or reporting.
• Assists with evaluations, recommendations and or disciplinary actions for personnel supervised.

Working Conditions

Job Location/Working Conditions

• Normal office environment.
• Patient care setting.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement (typing).

Equipment

• Office equipment.

Education

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Medical Office Setting (3 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Clinical Support, Communication, Conducting Interviews, Equipment Maintenance, Medical Terminology, Medical Transcription, Organizing, Supervision, Supply Management

Grade

C07-H

Salary Range

$19.93 - $29.93 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.