Assistant Special Security Representative (ASSR) with Security Clearance

Sawdey Solution Services, Inc.; Fairborn (OH); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Sawdey Solution Services, Inc. is seeking an Assistant Special Security Representative to support the Government Special Security Officer and manage SCI/SAP requirements.

The role focuses on PAR processing, access eligibility, and maintaining security records in accordance with DoD/AF guidance. The position involves facility security, visitor control, and security education, with hybrid work options at Wright-Patterson AFB, OH.

Qualifications

• Experience preparing and reviewing PARs, SCI nomination packages, and related access documentation.
• Coordinate with government and contractor security officials on clearance actions.
• Track and report SAP/SCI access, status changes, and compliance metrics.
• Perform security checks using DoD/AF credentialing systems and inquiries.

Responsibilities

• Assist Government Special Security Office and Program Security Officer in day-to-day security operations.
• Manage personnel security files, access records, and classified databases.
• Support SCIF/SAP facilities operations, including access-control, badge issuance, and visitor control.
• Coordinate with security offices to ensure proper processing of clearances and program accesses.
• Plan and conduct security education activities and maintain SETA materials.

Skills

Security clearance processing

Access control

Visitor management

Records management

Security education

SCIF/SAP facilities

Tools

DCII

JPAS

DISS

JADE

SAPNP

Scattered Castles

Job description

Pay Rate: The annual base salary range for this position TBD. Please note that the salary information is a general guideline only. At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills. Position Location: Wright-Patterson Air Force Base, OH Telework/Work-from-Home Authorized: Yes - When Authorized/Hybrid About the Role: The contractor shall perform special security activities necessary to enable classified programs to operate securely and in accordance with Program Security Officer, Government Special Security Officer, and classification guidance requirements. The Assistant Special Security Representative (ASSR) supports the Government Special Security Officer, Special Security Representative, Contract Special Security Representative, and Program Security Officer in the day-to-day administration and implementation of Sensitive Compartmented Information (SCI), Special Access Program (SAP), collateral, personnel, information, industrial, and physical security requirements. The ASR shall possess the skills necessary to proactively operate secure facilities with little to no supervision and perform security processing, records management, access-control support, visitor control, security education, personnel-access tracking, classified-material accountability, and administrative security functions in accordance with applicable DoD, Air Force, SAP, SCI, and customer policies. Additional Responsibilities Include, but are not Limited To: Access and Personnel Security Support

• Prepare, process, review, track, and maintain Program Access Requests (PARs), SCI nomination packages, Special Access Program Nomination Process Questionnaires, personnel access documentation, and related forms, ensuring completeness, accuracy, required signatures, supporting documentation, and access eligibility prior to submission.
• Review, track, and coordinate security clearance processing activities with appropriate government and contractor security officials to facilitate required clearance and program-access actions.
• Track Central Adjudication Office actions, program accesses, limitations, expirations, suspensions, waivers, Letters of Compelling Need, personnel and program changes in status, and associated reporting requirements.
• Conduct authorized personnel security and access eligibility checks using the Defense Central Index of Investigations (DCII), Joint Personnel Access System (JPAS), Defense Information System for Security (DISS), Joint Access Database Environment (JADE), Special Access Program Nomination Process (SAPNP), Scattered Castles, and successor systems, as applicable.
• Manage and maintain personnel security files, access records, customer-sponsored billets, quota information, and appropriately classified databases or systems of record for government and DoD contractor personnel requiring SAP and/or SCI access.
• Assist personnel with security investigation paperwork, review investigative packages for accuracy and completeness, track clearance actions, and respond to routine status inquiries under the direction of the appropriate security official.
• Perform or support personnel in-processing, out-processing, SAP indoctrinations, debriefings, badging, and access-control activities.
• Coordinate with government and contractor security offices to ensure personnel security clearances and program accesses are properly processed and maintained. Facility, Physical Security, and Visitor Control
• Support the daily operation and administration of Sensitive Compartmented Information Facilities (SCIFs) and Special Access Program Facilities (SAPFs), ensuring compliance with applicable security requirements.
• Perform facility opening and closing procedures, end-of-day security checks, security code and combination lock management, and authorized after-hours alarm response during normal and extended duty periods.
• Manage facility access-control systems, prepare and administer access-control badges, verify visitor clearances and access eligibility through DISS, Scattered Castles, or approved visit requests, and maintain associated access records.
• Research, process, file, and maintain inbound and outbound visit notices; escort visitors; and maintain visitor, escort, and facility-control logs.
• Conduct entry and exit inspections, physical-security checks, and random inspections of personnel workspaces to identify AFRL/RY security deviations and recommend corrective-action training when required.
• Execute the semiannual security inspection program, support inspection preparation, document and track findings, and correct identified security deficiencies.
• Perform preventive maintenance of security containers and assist in maintaining required physical-security standards.
• Support the implementation of Resource Protection, Force Protection, and Anti-Terrorism programs, including compliance with applicable force-protection conditions.
• Assist in managing SAPF administrative requirements, including accreditation activities, program-access documentation, and the facility self-inspection program.
• Perform authorized Communications Security (COMSEC) duties and support applicable emergency security procedures. Information Security and Classified-Material Control
• Perform classification reviews of inbound and outbound correspondence, evaluate information sensitivity against applicable security classification and Operations Security (OPSEC) guidance, and provide recommendations for approval or disapproval to the appropriate security authority.
• Prepare, process, and maintain accountability records for inbound and outbound classified mail, faxes, courier packages, data-transfer files, and associated receipts.
• Develop, implement, and maintain Top Secret Control procedures, document-accountability databases, classified-material records, and associated correspondence.
• Process magnetic media and other accountable classified materials, including accountability, reproduction, destruction, storage, transfer, and disposition activities.
• Process inbound and outbound electronic data-transfer files and transfer electronic data files to authorized internal customers.
• Maintain daily document-control logs, correspondence files, classified-material accountability records, and related security databases.
• Analyze procedures governing the handling, control, storage, and disposition of classified or critical weapon-system hardware, including installed components, and document findings and recommended corrective actions.
• Support the implementation and administration of Information, Personnel, Industrial, and Physical Security programs to ensure the protection of classified materials and information. Security Education, Training, and Awareness
• Plan, manage, administer, and maintain the customer's Security Education, Training, and Awareness (SETA) programs, including continuing SCI and SAP security education for indoctrinated personnel.
• Develop, prepare, and administer security education materials, briefings, attendance records, and recurring training reports to ensure personnel remain informed of applicable security requirements and procedures.
• Identify security deficiencies and recommend or coordinate corrective-action training to reinforce compliance with applicable security policies and procedures. Security Compliance, Inspections, and Incident Reporting
• Participate in Air Force SAP security compliance inspections of subordinate government organizations and support customer security reviews and other required compliance activities.
• Conduct annual security self-assessments, document findings, and forward results to the Special Security Office (SSO) for review.
• Report security incidents and unauthorized disclosures of classified intelligence information, assist with investigations, and monitor associated investigative activities and corrective actions.
• Prepare security incident notifications and reports, maintain electronic incident tracking and management systems, and coordinate administrative follow-up.
• Analyze security procedures, identify deficiencies, and coordinate recommended solutions with the assigned government security task lead.
• Prepare, implement, follow, enforce, and maintain customer Standard Operating Procedures (SOPs), security process flowcharts, and associated program-security documentation.
• Develop and document recommended program-protection and system-security requirements for Statements of Objectives (SOOs), Statements of Work (SOWs), Performance Work Statements (PWSs), Requests for Proposals (RFPs), and Contract Data Requirements Lists (CDRLs), identifying security issues and recommending changes.
• Develop security requirements into contractual commitments and provide administrative coordination and support for DD Form 254, DoD Contract Security Classification Specifications.
• Maintain security correspondence and associated response tracking, including contract letters, Freedom of Information Act (FOIA) requests, and public-release requests.
• Maintain customer point-of-contact databases, security-related records, process documentation, and SharePoint or security website content.
• Prepare recurring and case-specific reports and document program-security methods, analyses, decisions, and recommendations using strong analytical writing skills.
• Serve as a functional-area security expert with multidimensional knowledge of collateral classified activities, acknowledged and unacknowledged SAPs, and SCI security requirements.
• Perform Contract Special Security Representative (CSSR) duties when appointed by the Government Special Security Representative