Assistant Site Coordinator

Think Together; Desert Hot Springs (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Think Together in Desert Hot Springs, CA, seeks an Assistant Site Coordinator to lead and support the expanded learning program on a full-time basis. You will work closely with the Site Program Manager to ensure high-quality programming, compliance with grant requirements, and positive engagement with students, families, and school staff.

Responsibilities include supervising staff, coordinating schedules, organizing events, and implementing inclusive practices to support neurodivergent students.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Six months of youth-facing or after-school experience required.
• Excellent written and verbal communication skills; supervisory experience preferred.
• Spanish language ability is desirable.

Responsibilities

• Lead and/or assist in day-to-day operations of the expanded learning program.
• Supervise program staff, provide coaching, conduct interviews and assist with hiring decisions.
• Provide training and support to staff; serve as a professional role model.
• Create and organize program schedules including academics, recreation and enrichment activities.
• Plan events and field trips; support students with diverse learning needs using accommodations and behavior support plans.
• Foster inclusive, trauma-informed practices and positive behavior support.
• Build positive relationships with school personnel, Think Together staff, students and families.
• Recruit students to meet attendance targets; assist with staff coverage as needed.
• Maintain and submit attendance, enrollment, consent forms and program documents on time.

Skills

Excellent communication

Supervisory experience

Bilingual Spanish (desirable)

Education

High school diploma/GED

Bachelor's degree (preferred)

Tools

Microsoft Office

Email

Virtual meeting software

Office equipment

Job description

Overview

Assistant Site CoordinatorStatus: Full-Time

Pay Rate: $22.00/hour

JOB SUMMARY:

The Assistant Site Coordinator (ASC) is a site leader working closely with the Site Program Manager to provide high-quality programming for the site's expanded learning program. The ASC assists and backs-up the Site Program Manager in several diverse areas in an expanded learning program environment and is a main point of contact for all stakeholders, students and parents, staff, school personnel, and others, at the site level. The ASC provides support to neurodivergent students by implementing and following site-directed practices, promoting positive behavioral support, and facilitating participation in educational and program activities. The ASC is responsible for ensuring that the program meets Think Together's compliance and grant-related requirements; interactions and actions must be conducted in accordance with the expanded learning program's purpose and outcomes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Lead and/or assist in managing day-to-day operations of the expanded learning program.
• Support with the supervision of program staff (Afterschool Youth Leaders, Athletic and/or Enrichment Instructors) by providing day-to-day directions, coaching, and guidance to ensure effective performance and consistent service delivery to Lead and/or assist with oversight to include conducting interviews, making hiring recommendations, taking disciplinary action, and evaluating staff.
• Assist with providing training, guidance, and ongoing support to all program Serve as a role model by demonstrating professionalism.
• Lead and/or assist in creating and organizing program schedules to include academic, recreation, and enrichment activities.
• Plan, organize and participate in expanded learning program events and field trips.
• Support students with diverse learning needs by implementing approved accommodations, following individualized education and behavior support plans, using positive behavior support strategies, and adapting activities, as directed by Site Program Manager, school staff, or per family communication.
• Assist neurodivergent students in accessing and participating in daily routines, transitions, group activities, homework time, enrichment, and recreation activities, alongside peers.
• Use inclusive, trauma-informed, and positive behavior support practices such as clear expectations, visual or verbal reminders, modeling, encouragement, redirection, calming strategies, and opportunities for student choice.
• Establish and maintain positive relationships, and communication with school personnel, Think Together staff, students and families regarding all aspects of student involvement in the expanded learning program.
• Recruit students to ensure attendance outcomes are met on an annual basis per grant requirements. Assist with student to staff ratio, when necessary, facilitate classes and clubs as needed in absence of regularly assigned staff.
• Monitor and enforce school and Think Together policies and procedures to provide a safe, respectful, and positive learning Assist in conducting surveys for periodic program evaluations, including surveys of students, staff and parents.
• Invest in staff professional development by assisting the Site Coordinator in conducting classroom observations, assessing needs, engaging in coaching conversations and referring staff to training sessions, as needed.
• Collect, review, approve and submit timesheets (as needed and/or assigned) by the specified deadlines. Submit all required documentation on a timely basis, including attendance reports, snack counts, program schedules, enrollment & consent forms, monthly supply orders, and field trip forms, amongst others.
• Represent the mission of Think Together and uphold all policies and procedures. Attend and participate in agency and department required training. Travel to off-site meetings and trainings. Must wear Think Together uniform while on duty.
• Assist in maintaining accurate records (i.e., attendance, student enrollment & consent forms, staff sign-in sheets). Assist in maintaining documentation relating to staff performance issues; provide guidance and ongoing support to staff as needed.
• Disseminate agency and department level information to staff in a timely manner. Adhere to workplace safety Assist with evaluating work site for safety concerns to minimize workplace injuries. Make recommendations for workplace safety. Report workplace injuries via appropriate forms.
• Perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

• High school diploma or General Equivalency Diploma (GED) Diploma and/or degree written verification will be requested.
• Bachelor's degree Diploma and/or degree written verification will be requested.
• Six (6) months of experience working with youth in a classroom or after-school setting is required.
• Excellent communication skills (written and verbal).
• Experience in a supervisory role is required, preferable in an afterschool program or school setting.
• Fluency in a second language (Spanish) is desirable.

COMPUTER SKILLS:

• Microsoft Office Suite
• Internet/ Virtual meeting software
• Email
• Use of typical office equipment

BACKGROUND CHECKS/TESTING:

• Must pass Live Scan (criminal background check via fingerprinting)
• Provide and maintain a clear tuberculosis (TB) test throughout employment.
• Reliable transportation is required to meet the needs of the position.
• While driving may not be a regular requirement, employees who operate a personal or company vehicle related to work location requirements must maintain, and provide Human Resources, proof of a valid driver's license and automobile insurance.

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.