Assistant Service Manager

Birchstone Residential; Sarasota (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Birchstone Residential is seeking an Assistant Service Manager to oversee day-to-day maintenance at the assigned Birchstone community. You will execute regular and preventative maintenance, inspect units and grounds, train staff, and support capital projects.

Responsibilities include coordinating service requests, ensuring safety and compliance, and aiding in cost-control initiatives through repairs where possible. A hands-on manager who can work with vendors and residents is essential.

Qualifications

• High School Diploma or Equivalent is required.
• Two (2) or more years work experience in maintenance, with at least one (1) year of experience.
• Supervising service teams is required.
• One (1) or more years work experience in multi-family property maintenance preferred.

Responsibilities

• Execute and participate in Birchstone’s maintenance programs and initiatives.
• Assist the Service Manager in operations to ensure compliance and cost efficiency.
• Conduct frequent property and unit inspections and document action plans.
• Manage make-ready checklists and apartment turns within budget and 5 business days.

Skills

Written & verbal communication

Team leadership

Time management

Multi-tasking

Problem solving

OSHA regulations & codes knowledge

Microsoft Office

Entrata software

Bilingual English/Spanish

Education

High School Diploma or Equivalent

Tools

Entrata software

Microsoft Office

Job description

Description

The Assistant Service Manager is responsible for day to day maintenance work at their assigned Birchstone community. This role is responsible for the execution of regular and preventative maintenance programs, unit and grounds inspections, service team training, timely completion of service requests, and assistance with special projects including capital improvements.

The Assistant Service Manager is responsible for day to day maintenance work at their assigned Birchstone community. This role is responsible for the execution of regular and preventative maintenance programs, unit and grounds inspections, service team training, timely completion of service requests, and assistance with special projects including capital improvements. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Essential Duties

• Execute and participate in Birchstone’s overall regular and preventative maintenance programs, standards, and initiatives.
• Assist the Service Manager in the physical operations and maintenance work to ensure code compliance, gain efficiencies and reduce costs.
• Conduct frequent and regular inspections of the property and individual units for adherence to company maintenance and safety standards; document and prioritize action plans based upon inspection findings.
• Ensure community is prepared for 3rd party inspections and attend such inspections.
• Receive, manage, schedule, and complete service requests and make readies; meet daily with the Service Manager to ensure timely completion of service requests assigned to Service Technicians and Porters.
• Organize, manage, and file appropriate reports and other important documents as required, and in a timely manner.
• Manage and complete make-ready checklists; ensure adherence to apartment turns within budget and 5 business day make ready time frame.
• Complete all required repairs and improvements to apartments prior to resident move-in.
• Complete service requests timely while supporting cost-cutting and expense control initiatives through repairs (rather than replacements) when possible.
• Assist in maintaining the grounds, common areas, and amenities.
• Change locks as needed and ensure gates are in proper working order.
• Promote safety and maintain an up to date Safety Data Sheet manual at all times.
• Maintain inventory of tools, equipment, and supplies;
• Assist with the implementation and monitoring of corporate and area/region-specific initiatives. Birchstone Residential | Assistant Service Manager Job Description rev. 12.2020
• Assist in obtaining contract specs and bids, managing bid processes, etc.; directly supervise all in-house and vendor maintenance work and accompany outside vendors on service request calls for occupied apartments when necessary.
• Provide support and assistance in the execution of special projects and assignments including capital improvement projects.
• Attend regular meetings with Service Manager, Service Technicians, and Porter(s), and act as a resource to community team members for maintenance related matters.
• Other Duties assigned

Requirements

Education & Experience

• High School Diploma or Equivalent is required
• Two (2) or more years work experience in maintenance, with at least one (1) year of experience
• supervising service teams is required.
• One (1) or more years work experience in multi-family property maintenance preferred.
• In-depth knowledge of and experience in drywall, electrical, carpentry, flooring, plumbing, painting, appliances, HVAC, and lock change required.
• Experience in capital improvement projects and remodeling preferred.

Licenses & Certifications

• HVAC type 1 and type 2 certifications required; Certified Apartment Maintenance Technician
• CAMT certification is preferred. Certified Pool Operator certification is preferred.

Knowledge & Skills

• Must possess demonstrated effective written and verbal communications skills.
• Ability to motivate others; strong interpersonal skills.
• Ability to work independently and in a team environment.
• Innovative approach to problem solving and troubleshooting; ability to devise creative solutions.
• Excellent time management skills; ability to work well under pressure and meet deadlines.
• Ability to effectively manage multiple projects simultaneously.
• Ability to prioritize tasks and to delegate them when appropriate.
• Strong organizational and planning skills; attention to detail.
• Strong working knowledge of OSHA regulations as well as city, state, and federal codes.
• Strong analytical skills.
• Proficient with Microsoft Office Suite or related software; possesses general computer skills.
• Proficiency with or the ability to quickly learn Entrata software and/or other Property Management and supplemental maintenance software solutions.
• Ability to work varying hours and promptly respond to emergency situations.
• Bilingual ability in English and Spanish strongly preferred.

Other Requirements

Valid driver’s license required.