Assistant School Secretary

College Place School Dst 250; College Place (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

The College Place School District is seeking an Assistant School Secretary for Davis Elementary. This role involves maintaining student records, effective communication, and providing support for school operations. Candidates should have a high school diploma, bilingual skills in Spanish, and the ability to multitask effectively. Benefits include medical coverage, retirement options, and a supportive work environment.

Benefits

Medical/Dental/Vision

Life/AD&D Benefits

Retirement Plan through DRS

Optional 403(b) retirement plan

9 sick days and 10 paid holidays

Qualifications

• Must possess a high school diploma or GED.
• Bilingual in Spanish is required.
• Knowledge of school procedures and technology is essential.

Responsibilities

• Maintain accurate records for enrolled students.
• Serve as the first point of contact for families and community.
• Coordinate internal appointments and student services.

Skills

Bilingual/biliterate in Spanish

Knowledge of technology

Public Relations skills

Adaptability

Education

High school diploma or its equivalent (GED)

Job description

Applications are being accepted by the College Place School District for a Assistant School Secretaryassigned toDavis Elementary School. This assignment is being posted for internal and external consideration at this time. Interested internal candidates will need to apply online by 4:00 pm Thursday, June 5,2025to be considered prior to external candidate applicants.

POSITION & BENEFITS:

Job Title:Assistant School Secretary

Reports to:Assigned Principal or Designee

Bargaining Group:ESE
FLSA Status: Non-Exempt

Position:7.5 hours per day, 195 days per school year (10 months)

Salary: $19.17 – $25.07 (educational incentive available in accordance with applicable collective bargaining agreement as negotiated)

Anticipated Start Date:8/18/2025

Benefits:Medical/Dental/Vision, FSA/DCAP, Life/AD&D through SEBB (School Employee Benefits Board);andRetirement through DRS (Department of Retirement Systems) for eligible employees

Additional Benefits:Optional 403(b) retirement plan; Optional DCP (deferred compensation program) retirement plan

Leave: 9 sick days (pro-rated for mid-year hires), 10 paid holidays

REQUIRED QUALIFICATIONS:

• High school diploma or its equivalent (GED);
• Bilingual/biliterate in Spanish.District tests to verify skill levels.
• Knowledge of technology;
• Knowledge of school procedures;
• Skill to multi-task;
• Public Relations skills.
• Work efficiently, effectively and timely;
• Produce work that is accurate, neat and thorough;
• Be reliable, trustworthy and require minimal supervision;
• Interact and communicate with others in a respectful, courteous and cooperative manner;
• Maintain adaptability by being positive, versatile and flexible;
• Support school rules and District policies and procedures.

ROLES AND RESPONSIBILITIES:

• Maintain accurate, complete, and current records for every enrolled student.

• Ensure data includes student information, attendance, grades, schedules, and all district and state-required documentation.

• Possess and apply a working knowledge of school secretary responsibilities to ensure continuity in daily operations.

• Step into essential tasks and roles when coverage is needed.

• Serve as the first point of contact for families, community members, and guests—representing College Place Public Schools with professionalism and warmth.

• Greet each person in a way that reflectsThe CP Way: building connection, demonstrating ownership, and supporting growth.

• Respond to inquiries, schedule appointments, and help meet the needs of students, staff, and administrators with care and efficiency.

• Coordinate internal appointments and access to student services such as counseling, special education, behavior intervention, and academic support.

• Ensure timely, discreet, and student-centered scheduling.

• Rely on strong collaboration and communication with staff, service providers, and families to support seamless and effective delivery of services.

• Coordinate Building IEP meetings.

• Follow internal accounting procedures when processing any revenue collected in the school office.

• Maintain accuracy, transparency, and integrity in all financial processes.

• Support a safe and orderly school environment by following safety protocols and modeling calm, proactive behavior.

• Monitor the office environment to ensure safety for all who enter.

• Protect sensitive information by maintaining strict confidentiality in compliance with district policy and legal requirements.

• Stay informed of current practices by attending relevant trainings and learning opportunities.

• Maintain proficiency with technical tools and communication systems.

• Contribute positively to the overall school culture by working collaboratively with all staff.

• Step in and support where needed, modeling flexibility and commitment to shared goals.

• Carry out additional responsibilities as assigned to ensure a high-functioning school office and positive school environment.

Translation Services

• Provide or coordinate translation and interpretation services to support communication between school staff and families.

• Ensure clarity and accuracy in conversations, documents, and meetings involving non-English-speaking families.

• Maintain cultural sensitivity and confidentiality in all translated interactions.

WORKING CONDITIONS: The usual and customary methods of performing the job's functions require the following physical demands:

• Occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling.
• Generally, the job requires:
  • ~ 5% lifting ~ 40 lbs.
  • ~ 55% of the work day standing, reaching, bending, stooping, walking
  • ~ 40% of the time working from a sitting position
• This job is performed under temperature variations consistent with indoor and outdoor temperatures.
• This job may require interaction with students displaying aggression, non-compliance, and other conduct problems.

(~) denotes approximation

NONDISCRIMINATION:

College Place School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression,

or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX and Harassment, Intimidation & Bullying (HIB): Marissa Waddell, [e-mail];

Civil Rights and Section 504, and Gender Inclusive School Coordinator: James Fry, [e-mail];[phone],1755 South College Avenue, College Place, Washington, 99324

El Distrito Escolar de College Place no discrimina en ningún programa o actividad por motivos de sexo, raza, credo,religión, color, origen nacional, edad, condición de veterano o militar, orientación sexual, expresión o identidad de género,
discapacidad, o el uso de un perro guía entrenado o animal de servicio, y proporciona igualdad de acceso a los Boy Scouts y otros grupos juveniles designados.

Los siguientes empleados han sido designados para atender preguntas y quejas sobre presunta discriminación:
Título IX y Acoso, Intimidación y Hostigamiento (HIB): Marissa Waddell, [e-mail]

Derechos Civiles y Sección 504, y Coordinador de Escuelas Inclusivas en Cuestiones de Género: James Fry, [e-mail] [phone] 1755 South College Avenue, College Place, Washington, 99324