Assistant Registrar, Traveling Exhibitions

Art Bridges Foundation; Bentonville (AR); Vor Ort; USD 35.000 - 36.000; Vollzeit

Zusammenfassung

Art Bridges Foundation in Bentonville, Arkansas seeks an Assistant Registrar for Traveling Exhibitions to support logistics, registration duties, and loans between partner museums. The role collaborates with shippers, couriers, and internal teams to safeguard artworks and ensure on-time movement.

The position requires strong organizational and communication skills, with the ability to manage multiple priorities and maintain detailed records across databases and project plans.

Qualifikationen

• Strong organizational and communication skills.
• Excellent project management and attention to detail.
• Ability to manage multiple priorities and work with internal and external partners.

Aufgaben

• Serve as a primary registration contact for Traveling Exhibitions loans within the portfolio.
• Prepare crate lists, packing notes, and handling instructions for external use.
• Review and manage exhibition loan contracts and insurance certificates.
• Coordinate packing, crating, and shipping logistics with partners and vendors.
• Oversee contractors and vendors for exhibitions projects.
• Monitor environmental and security requirements for borrowing venues.
• Develop, communicate, and track project budgets.
• Code and submit invoices for project activities.
• Prepare condition reports and monitor artworks for changes.
• Review facility reports and advise on loan potential.
• Approve venue layouts and security arrangements.
• Maintain accurate records in collections management systems.
• Maintain project information, timelines, and updates using PM tools.

Jobbeschreibung

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Founded in 2017, Art Bridges creates and supports projects that share works of American art with communities across the United States and its territories. Art Bridges partners with a growing network of over 300 museums—impacting 25 million people nationwide—to provide financial and strategic support for exhibitions, collection loans, and programs designed to educate, inspire, and deepen engagement with local communities. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.

For more information, visit artbridgesfoundation.org.

Job Description

Job Title: Assistant Registrar, Traveling Exhibitions

Reports To: Head Registrar

FLSA Classification: Non-Exempt

Salary range: $25.75-$25.90 per hour

Location: Bentonville, Arkansas (On-site)

Date Reviewed: 11/8/2026

About Art Bridges

Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Founded in 2017, Art Bridges creates and supports projects that share works of American art with communities across the United States and its territories. Art Bridges partners with a growing network of over 300 museums—impacting 25 million people nationwide—to provide financial and strategic support for exhibitions, collection loans, and programs designed to educate, inspire, and deepen engagement with local communities. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices.

For more information, visit artbridgesfoundation.org.

About The Position

The Assistant Registrar, Traveling Exhibitions supports the Traveling Exhibitions program and its strategic initiatives, working closely with institutional partners and Art Bridges’ team members. This role supports and implements all registration duties and logistics for Art Bridges’ Traveling Exhibitions within an assigned portfolio, ensuring the safe and timely movement of artworks between partner museums. Working closely with partner institutions, shippers, couriers, and internal teams, the assistant registrar tracks project timelines, maintains accurate records in registration databases, and resolves logistical challenges to keep loans on schedule. This position plays a key role in safeguarding artworks and supporting Art Bridges’ mission to expand access to American art.

Success in this role requires strong organizational, communication, and project management skills, along with attention to detail and sound judgment. The role requires the ability to manage multiple priorities, build effective working relationships with internal and external partners, and maintain high standards of care, accuracy, and accountability.

Essential Duties And Responsibilities

• Serve as a primary registration contact for the Traveling Exhibitions loans within the assigned portfolio.
• Prepare materials for external use, including crate lists, packing notes, and handling instructions.
• Prepare, review, and manage exhibition loan agreements, contracts, and insurance certificates.
• Collaborate with partners and oversee packing, crating, and shipping logistics, ensuring adherence to museum and conservation standards.
• Book and oversee contractors and vendors for exhibitions related projects.
• Monitor and enforce environmental and security requirements for borrowing venues.
• Develop, communicate, and track project budgets.
• Code and submit invoices for project related activities.
• Condition report artworks and monitor them for changes.
• Review facility reports and make recommendations for potential loans.
• Review and approve venue layouts and security arrangements.
• Manage and maintain accurate records in the collections management system.
• Manage and maintain project information, timelines, and updates using established project management tools.
• Maintain detailed project files and ensure accurate and organized digital recordkeeping.
• Collabor