Assistant Registrar, Jacobs School of Medicine and Biomedical Sciences

State University of New York at Buffalo; New York (NY); On-site; USD 56,000 - 70,000; Full time

Job summary

An established industry player is seeking an Assistant Registrar to support the academic success of medical students. This role involves managing student registration, maintaining academic records, and ensuring compliance with academic policies. The ideal candidate will be detail-oriented, possess strong organizational skills, and demonstrate exceptional interpersonal communication abilities. Join a dynamic team at a prestigious institution and contribute to the educational journey of future medical professionals, all while enjoying a collaborative work environment that values diversity and inclusion.

Qualifications

• Bachelor's degree with 2+ years of experience in course scheduling or registrar.
• Exceptional communication skills and attention to detail required.

Responsibilities

• Manage student registration, academic records, and compliance with policies.
• Assist with grading, enrollment, and graduation audits.

Skills

Organizational Skills

Interpersonal Communication

Attention to Detail

Customer Service

Education

Bachelor's Degree

Tools

MS Office

Database Systems

HUB SIS

Infosource

SIRI

Job description

Assistant Registrar, Jacobs School of Medicine and Biomedical Sciences

Position Title: Assistant Registrar, Jacobs School of Medicine and Biomedical Sciences

We are seeking an Assistant Registrar to play a vital role in effectively managing and maintaining student registration, academic records, grades, academic scheduling, degree audits, and various administrative tasks. In this role, you will actively contribute to the overall success, development, and well-being of medical students.

The responsibilities will include, but are not limited to the following:

• Ensure compliance with all policies and procedures as outlined in the Jacobs School of Medicine’s Academic Status Policies as well as adhering to UB’s Office of Registrar’s guidelines and policies related to the student data and records residing in the student information system and linked systems.
• Scheduling, placement of clerkships, clinical electives and registration activities in UB’s HUB SIS while ensuring the integrity of all student records for medical students and the populations we serve.
• Process, verify and/or approve academic paperwork and records; update academic records, review external documents, certify graduation and process academic exceptions to curriculum requirements.
• Assist with grading, enrollment, academic review, transcripts; academic withdrawals.
• Assist with graduation audits, diplomas, and all academic record functions including transcript services and enrollment verification to AAMC, USMLE, AMSNY, National Student Clearinghouse (NSC) and third-party requesters.

Minimum Qualifications:

• Bachelor’s degree with 2 or more years of experience related to course scheduling, registrar, and/or student support.
• Exceedingly well organized, possess high attention to detail and display accuracy in all areas of responsibility.
• Exceptional interpersonal communication skills (oral and written) with a highly developed degree of tact and diplomacy exhibiting understanding, appreciation and respect for all individuals in a diverse environment.
• Strong working knowledge of MS Office and database experience.
• Ability to possess and display a high-level of customer service to all constituents.

Preferred Qualifications:

• Experience with UB systems, HUB, Infosource, SIRI.

Salary Range: $56,000 - $70,000

Job Type: Full-Time

Campus: Downtown Campus

As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.