Assistant Registrar

Spotsylvania County; Virginia (MN); On-site; USD 30,000 - 42,000; Full time

Job summary

Spotsylvania County's Office of Elections seeks an Assistant Registrar to support voter registration, record maintenance, and election operations under supervision. Duties include online registration processing, file and scan records, convert registrations from DMV, and assist with absentee ballots and early voting.

The role requires a high school diploma, clerical experience, proficiency with MS Office, strong customer service, and the ability to type 50 WPM; training is provided on election

Qualifications

• High School Diploma or equivalent; clerical experience and customer service background.
• Must be able to type 50 words per minute and proficient with MS Office.
• General knowledge of Federal, State, and County election laws (training provided).

Responsibilities

• Online processing of voter registrations and changes; verify records.
• Files and scans registration cards and records.
• Modify registrations from DMV and other agencies.
• Process absentee ballot applications; assist in packaging and mailing ballots.
• Assist with in-person absentee/early voting procedures.
• Answer inquiries and provide excellent daily customer service; answer phones and assist citizens.
• Assist with coordinating citizen events and voter registration drives.
• Assist with preparation of Election Day and tabulation of results processes.
• Maintain electronic poll books and programing of voting equipment (training provided).
• Assist with testing, programming, and maintenance of voting machines (training provided).
• Serve as backup for opening/closing of early voting location.
• Provide support with precinct preparation or supplies on election day.

Skills

Customer service

Clerical experience

Typing 50 wpm

Education

High School Diploma or equivalent

Tools

MS Office

Voting scanners

Job description

Under general supervision, assists the Director of Elections/General Registrar in conducting elections, registering voters, and maintaining voter records. Implements the National Voter Registration Act and maintains confidentiality and integrity of proprietary citizen information consistent with applicable federal, state, and County laws. Reports to the Director of Elections and at times the Election Operations Administrator.

• Online processing of voter registrations and change of address/transfer requests, felons, and deaths with other record processing by entering, scanning, and verification methods.
• Files and scans registration cards, voter registrations, and records.
• Modifies and sorts registrations from DMV, and other agencies, in-person and by mail.
• Processes absentee ballot applications; assists in packaging and mailing ballots for Elections.
• Verify the validity of returned ballots, processes, and checks in ballots as required.
• Assists with in-person absentee/early voting procedures.
• Answers inquiries and correspondence as required by providing excellent daily customer service; answers phones, greets and serves citizens, and processes office mail.
• Assists with coordinating and conducting citizen events/ voter registration drives.
• Assists with the preparation of Election Day and tabulation of election results processes.
• Assists with maintaining, preparation, and programing electronic poll books as well as additional election equipment/supplies (training provided).
• Assists with testing, programming, and maintenance of voting machines (training provided).
• Serves as backup for opening/closing of early voting location.
• Provides support with precinct preparation or supplies on election day.
• Provides technical support as needed (training provided).
• Performs other related duties as required.

High School Diploma or equivalent; supplemented by clerical experience, computer proficiency (MS Office preferred) customer service/working with the public, and must have the ability to type 50 words per minute. General knowledge of Federal, State, and County election laws (training provided).

Must possess a valid Commonwealth of Virginia driver’s license and be a registered voter in the Commonwealth of Virginia.

• Knowledge of the methods, procedures, and policies of Spotsylvania County as such pertains to the performance of the essential duties of Assistant Registrar’s position in the Registrar’s office.
• Knowledge of principles and practices of assisting in voter registration and election processes.
• Knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position.
• Knowledge of the organization of the department, and related departments and agencies.
• Knowledge and understanding of any occupational hazards and adhering to any safety precautions inherent in performing the essential functions of the work.
• Knowledge of terminology and related professional languages used within the department as such pertains to work responsibilities.
• Ability to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with whom the position interacts.
• Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
• Ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments, and/or directions from supervisors.
• Ability to read a variety of forms, reports, manuals, books, etc. Ability to prepare correspondence, reports, forms, etc., using proper format.
• Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions; to deal with problems involving a few concrete variables in or from standardized situations.
• Ability to record and deliver information, explain procedures, and follow oral and written instructions. Must be able to understand government accounting terminology.
• Ability to utilize mathematical formulas; add and subtract totals; multiply and divide; and determine percentages and decimals.
• Ability to deal with people beyond giving and receiving instructions.
• Must be adaptable to performing under medium to high levels of stress.
• Proficient in standard office procedures, etiquette, practices, and equipment; knowledge and ability to communicate professionally and respectfully effectively, both orally and written.
• Must possess the ability to work well as a team member with a positive outlook and effectively complete work while multi-tasking with frequent interruptions.

PHYSICAL REQUIREMENTS

Must be physically able to operate a variety of automated office machines which includes a calculator, computer, laptop, printer, postage machine, fax machine, voting scanners, etc. Must be able to physically operate a motor vehicle. Must be able to exert up to 50 pounds of force occasionally, 20 pounds of force frequently and up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for periods of time. Requires the ability to inspect items for proper length, width, and shape. Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination. Does not require the ability to differentiate between colors and shades of color. Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing - perceiving the nature of sounds by ear).