Assistant Registrar

Vermont Law School; Royalton (VT); On-site; USD 10,000 - 60,000; Full time

Job summary

A prominent law school in Vermont is seeking an experienced Assistant Registrar to support the Registrar’s Office. In this full-time role, you'll manage email communications, maintain academic records, and coordinate various systems. The ideal candidate has strong organizational skills, experience in admin roles, and proficiency in Microsoft Office. The position offers a competitive hourly rate of $24-27 and a range of benefits.

Benefits

Full benefits (medical, dental, vision)

403b with 4% employer contribution

2 weeks of paid vacation

11 paid holidays

Employee Assistance Program

Qualifications

• Minimum of four years of administrative experience, preferably in higher education.
• Strong written and verbal communication skills, including public speaking.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Manage main Registrar email account and respond to inquiries.
• Maintain Registrar content on CampusWeb and the VLGS website.
• Coordinate ExamSoft operations for both Residential and Online Hybrid JD programs.

Skills

Organizational skills

Communication skills

Interpersonal skills

Database system maintenance

Education

Bachelor's degree in any field

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Overview

Assistant Registrar

Full-time, non-exempt, 37.5 hours/week

Reports to: Registrar

Hourly Range: $24-27/hour

Application instructions: Please attach a resume and cover letter for consideration.

VLGS Benefits and PTO include:

• Full benefits (medical, dental, vision, etc.).
• 403b including 4% employer contribution.
• 2 weeks of paid vacation in addition to paid personal and sick days.
• 11 paid holidays plus two weeks of paid “Dean’s Days” for Summer and Winter breaks.
• Employee Assistance Program.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community.

Position Summary

The Assistant Registrar provides essential support to the Registrar’s Office by undertaking a range of administrative responsibilities. The key priorities include managing and organizing Registrar email communication, updating Registrar web sites, verification of student registration and faculty in Canvas, coordination between faculty and staff for the ExamSoft program, linking and maintaining official academic records, assisting in student registration and enrollment, and all other duties as assigned.

Key Duties and Responsibilities

• Manage the main Registrar email account, including responding to inquiries and directing messages appropriately.
• Maintain Registrar content on CampusWeb and the VLGS website.
• Perform daily verification and updates between Canvas and Jenzabar systems.
• Coordinate ExamSoft operations for both Residential and Online Hybrid JD (OHJD) programs, including:
• Working with program coordinators, faculty support staff, and faculty on exam submission, entry, monitoring, proctoring, and technical troubleshooting.
• Providing training and distributing updates to staff and faculty on ExamSoft use and functionality.
• Coordinate linking of student files between Admissions and Registrar systems.
• Process official and unofficial transcript requests.
• Manage Top Academic Student Award notifications.
• Assist with commencement preparation, including student lineup on the day of the ceremony.
• Support student registration, prepare verification letters, and assist with grade entry.
• Provide enrollment and degree verifications to third parties.
• Perform other duties as assigned.

Requirements

Required Education, Skills, and Experience:

• Bachelor’s degree, or an equivalent combination of education and experience.
• Minimum of four years of administrative experience, preferably in higher education environment.
• Strong written and verbal communication skills, including public speaking.
• Ability to use and maintain database systems.
• Exceptional organizational skills, attention to detail, and proficiency in Microsoft Office Suite and Adobe Acrobat.
• Familiarity with higher education systems, FERPA regulations, and compliance protocols.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines.
• Strong interpersonal skills with the ability to work effectively in a diverse academic community.

Other Requirements

• Approximately 95% computer-based work.
• Mandatory evening and weekend work during exam periods and commencement.
• Work primarily performed while sitting or standing at a desk with repetitive motion (keyboard, mouse).
• Must be physically present on campus for student interaction.
• Ability to perform all essential functions of the position with or without reasonable accommodations.
• Ability to work independently and collaboratively within a team.
• Must be authorized to work in the United States without employer sponsorship.

Application Requirements

Please attach a resume and cover letter for consideration. If applying from a third-party website (Indeed, etc.) and you cannot attach materials, apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to Christine Moyer, [e-mail].

As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at [e-mail]. Vermont Law and Graduate School is an Equal Opportunity Employer and prohibits discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.

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