Assistant Registrar

Lake Erie College; Painesville (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Lake Erie College in Painesville, OH seeks an Assistant Registrar – Advising Specialist to provide undergraduate academic advising and registrar services. The role includes maintaining student records, assisting faculty, and serving as a Designated School Official (DSO) to support international students.

Responsibilities include advising freshmen, managing registrations, and coordinating SEVIS-related tasks while ensuring FERPA compliance and accurate degree audits.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Experience in academic advising, teaching, counseling, or student-support roles is desirable.
• Experience with high school/undergraduate students in an educational setting is preferred.
• Experience advising international students and familiarity with immigration regulations.

Responsibilities

• Advise incoming freshman and undeclared majors.
• Maintain advising records and oversee student registration.
• Maintain the advising module in Jenzabar EX and J1 Web.
• Coordinate placement and waiver processes.
• Assist faculty with advising processes.
• Manage new student record creation and auditing.
• Serve as a Designated School Official (DSO) and report status updates under SEVIS.
• Counsel F-1 students on course loads, CPT/OPT, and maintaining status.
• Review international financial documents and issue I-20 forms.

Skills

Advising

Student counseling

Communication

FERPA compliance

Team collaboration

International student advising

Problem solving

Education

Bachelor’s degree

Master’s degree

Tools

Jenzabar EX

J1 Web

Job description

Job Details: Job Location: Painesville, OH 44077,

Job Description

Assistant Registrar – Advising Specialist

Reports To: Registrar

Status: Full-Time, Exempt, Salaried

About Lake Erie College

Lake Erie College, a small, co-educational, four-year, independent liberal arts college located in Painesville, OH, 30 miles east of Cleveland, invites applications for the full-time position of Assistant Registrar, Advising Specialist.

Position Summary

This Assistant Registrar position is responsible for providing comprehensive undergraduate academic monitoring and advising, serving as a Designated School Official, aiding in daily management of the Registrar’s Office activities and fostering the academic success of students at the college.

RESPONSIBILITIES:

• Advises incoming freshman and undeclared majors.
• Maintains student advising records and oversees student registration.
• Maintains the advising module in Jenzabar EX and J1 Web.
• Coordinates the placement and waiver process.
• Assists faculty with the advising process.
• Manages new student record creation, auditing, and maintaining current and former student records.
• Serves as an institutional Designated School Official (DSO).
• Helps maintain audit-ready student records, process program changes, and report status updates through SEVIS under federal deadlines.
• Counsels F-1 students on course loads, reduced credit authorizations, practical training (CPT/OPT), and maintaining legal status.
• Reviews international financial documents and issue initial, transfer, and extension form I-20.
• Serves as a resource for campus departments regarding international student rules and federal guidelines from the Department of Homeland Security.
• Collaborates with Registrar for degree audit and degree tree maintenance.
• Assists with the coordination and implementation of academic ceremonies in collaboration with other office (e.g., commencements and Honors Convocation).
• Assists with new student orientation.
• Completes PTD (progress towards degree) checks.
• Assists the Registrar with policy and procedure development and data requests.
• Serves as an information resource for students, faculty and staff regarding college policies and procedures relative to academic advising.
• Ensures the integrity of the institution’s academic records.
• Ensures compliance with college policies and FERPA.
• Performs general office duties as needed, including supply ordering.
• Performs other duties as assigned by the Provost and the Registrar.

Qualifications:

Preferred Qualifications & Key Competencies

• Bachelor’s degree required; Master’s degree preferred.
• Experience in academic advising, teaching, counseling, student affairs, or a related student-support role.
• Experience working with high school and/or undergraduate students in an educational setting.
• Experience providing guidance on academic planning, degree requirements, student development, and educational or career decision-making.
• Experience using student information systems; experience with Jenzabar ispreferred.
• Demonstrated experience collaborating with academic and co-curricular departments tosupport student success.
• Experience advising international students and familiaritywith international studentimmigration regulationsand requirements.
• Knowledge of NCAAeligibility rules andregulations; experienceworking with student‑athletes is preferred.
• Growth and “doer” mindset and institutional teamwork ethic.
• Creative, strategic, thoughtful, and has a sense of humor.