Assistant Registrar

CAHE; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A dynamic educational institution seeks an Assistant Registrar to support academic operations and maintain the integrity of student records. The role involves day-to-day management of the Registrar's Office, overseeing registrations, audits, and compliance with institutional standards, all while fostering collaboration with faculty and staff.

Qualifications

• Experience as a registrar or academic administrative specialist (minimum 3 years required).
• Ability to manage academic records and compliance.

Responsibilities

• Oversee day-to-day functions of the Registrar’s Office.
• Ensure accuracy and compliance of student records.
• Manage graduation and commencement processes.

Education

Bachelors Degree

Job description

GENERAL DESCRIPTION

The Assistant Registrar serves as a key resource for students, faculty, staff and leadership of the College. The Assistant Registrar is responsible for the integrity of academic records and may represent the Registrar as needed to fulfill institutional Mission and strategy.

ESSENTIAL FUNCTIONS

• Manages day-to-day functions of the Registrar’s Office under Registrar’s oversight – operates as “second-in-command” for Registrar responsibilities
• Conduct QA audits for course scheduling, attendance, grade reporting, certification and others as assigned
• Process student registrations, dismissals, withdrawals from the school
• Directs and manages the registration process and enforces academic policy and procedure.
• Manages all operations in the transfer credit process, including course equivalency tables and historical data
• Audit and award undergraduate degrees, diplomas and certificates
• Manages all aspects of classroom scheduling
• Works collaboratively with faculty and leadership in achieving organizational objectives
• Manages all commencement related duties: Diplomas, booklet, honor cords, etc.
• Ensures all student files are accurate, compliant, complete and up to date and maintains related academic records
• Analyzes and interprets irregularities in student records, working with Academic Affairs toward resolution
• Assists in training and mentoring Registrar team as needed or requested
• Maintains knowledge of all responsibilities and functions of the Registrar team
• Coordinates communication for students, staff, and faculty with regard to procedure or policy changes as they relate to the Registrar’s Office.
• Assists the compliance staff with maintaining continued accreditation status & compliance with regulatory guidelines
• Represent the Office of the Registrar in Institutional committees as assigned.
• Performs other related duties and special projects as assigned or directed

WORK EXPERIENCE REQUIREMENTS

• Minimum of 3 year as a registrar/academic administrative specialist or related position.

EDUCATION REQUIREMENTS

• Bachelors Degree required