Assistant Registrar

Davita Inc.; Mount Vernon Gardens (PA); On-site; USD 38,000 - 56,000; Full time

Job summary

Penn State Abington seeks a detail-oriented Assistant Registrar for its busy Registrar's office. This role ensures compliance with university policies while managing academic records and scheduling for the campus, engaging with students, faculty, and staff.

Benefits

75% tuition discount for employees, spouses, and children

Comprehensive medical, dental, and vision coverage

Robust retirement plans

Substantial paid time off including holidays and vacation

Qualifications

• Minimum 4 years of relevant experience or equivalent education.
• Knowledge of academic policies and procedures.
• Ability to work independently and collaborate with stakeholders.

Responsibilities

• Oversee registration and scheduling activities for the campus.
• Collaborate with departments for event management in academic spaces.
• Manage special registration processes including re-enrollments and internships.

Skills

Analytical skills

Organizational skills

Problem-solving skills

Communication skills

Education

Associate Degree

Tools

Student information systems

Database management

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Penn State Abington's Academic Affairs department is seeking a detail-oriented and highly organized Assistant Registrar for its busy Registrar's office. This role plays a crucial part in ensuring compliance with university policies and procedures while supporting students, faculty, and staff in all aspects of academic records management. This position is primarily responsible for the publishing and assignment of instructional spaces of each semester's schedule for the Abington campus in coordination with the Academic Divisions. In addition, the position has oversight of reservations for events in academic spaces and is responsible for troubleshooting registration issues, special registration scenarios, and prerequisite reviews.

• Oversee registration and scheduling activities for the campus, working closely with Academic Divisions, Advising, and the Registrar to implement necessary adjustments.
• Collaborate with the campus community to review and approve non-section events in academic spaces using 25Live, troubleshooting issues as needed in consultation with other lead users.
• Manage special registration processes, including re-enrollments, non-degree student requests, internships, special topics courses, and prerequisite overrides.
• Assist in generating reports through iTwo in response to requests from campus constituents, working in coordination with the Registrar.
• Support office-sponsored events such as Commencement, Graduation Fair, and registration sessions, ensuring smooth logistics and execution.

Qualifications:

• Demonstrated knowledge of academic policies, procedures, and student records management.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency in student information systems and database management.
• Excellent communication skills, with the ability to clearly convey complex information.
• Ability to work independently with minimal supervision and collaborate with diverse stakeholders.

Location & Benefits:

Abington, PA is a northern suburb of Philadelphia known for its diversity and accessibility. Located just 45 minutes outside of center city, residents can easily travel to and from Philadelphia and Abington's surrounding communities such as Willow Grove, Glenside, Roslyn, and Jenkintown by SEPTA trains, regional rails, and buses, making it an ideal place to live and work.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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