Assistant Registrar

Montclair State University; Iowa (LA); On-site; USD 76,486 - 91,777; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Retirement plans

Job summary

Montclair State University is seeking an Assistant Registrar to work with students on graduation requirements, conduct degree completion audits, and coordinate with academic departments to ensure timely graduation processing.

The role involves evaluating candidates, certifying degrees, and producing clear reports while leveraging Cognos, Banner, and Workday systems; strong communication and team leadership are essential.

Qualifications

• Bachelor's degree from an accredited college or university.
• Minimum of three years of experience in a higher education setting.
• Proficiency with MS Office and Google Suite.
• Working knowledge of FERPA and state guidelines for record keeping.
• Ability to handle multiple priorities and work in a team.

Responsibilities

• Evaluate candidates for degree completion, including auditing and communications with students and advisors.
• Communicate with academic departments regarding student issues toward graduation.
• Certify graduation candidates for degree.
• Represent University at conferences, meetings and public events.
• Prepare clear, technically sound reports with findings and recommendations.
• Run Cognos reports and use Banner/Workday as needed.
• Attend and participate in assigned meetings; respond timely to emails and calls.

Skills

MS Office

Excel

Google Suite

FERPA knowledge

multitasking

communication

team leadership

Education

Bachelor's Degree

Tools

Cognos

DW

Banner

25 LIVE

CIM

CLSS schedule

Workday

Job description

IMPORTANT APPLICATION INSTRUCTIONS

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the “My Experience” section of your application.

Job Description

SUMMARY

Reporting to the Associate Registrar for Graduation Evaluation, Commencement, and Special Population, the Assistant Registrar works with students to process department approved exceptions and overrides, communicates with students, departments, and advisors regarding outstanding degree requirements, and evaluates graduation candidates for degree completion.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Evaluate candidates for degree completion. This includes auditing, credit adjustments, and communication with students and advisors.
• Communicate with academic departments regarding student issues toward graduation.
• Certify graduation candidates for degree.
• Represent University at conferences, meetings, seminars and to the public as required.
• Conduct training seminars for students or faculty as needed.
• Provide feedback and advice as requested in pursuit of process improvements.
• Establish and coordinate responsibilities with other staff organizations that relate to, or impact assigned functions.
• Responsible for distribution of MTS adjustments and follow through with evaluators for timely processing.
• Prepare clear technically sound, accurate and informative reports containing findings, conclusions and recommendations.
• Responsible for review and understanding of all new information distributed by senior officers in the Registrar’s office.
• Share responsibility of operations and coverage.
• Communicate both orally and in writing with a broad constituency that includes University officials, alumni, staff members and students.
• Regularly evaluate processes with the goal toward improvement.
• Work on Registrar’s office operations calendar toward continuous process improvements.
• Run Cognos reports, use DW, Banner and/or 25 LIVE, CIM, CLSS schedule, Workday and other software as needed.
• Attend and participate in assigned meetings.
• Attention to timely response to all emails and phone inquiries at intervals as determined by the University Registrar.
• Perform other duties as assigned.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED

• Bachelor’s Degree from an accredited college or university.
• Minimum of three years of experience in a higher education setting.
• Ability to work with MS Office suite products (including Excel) and the Google suite of products.
• Working knowledge of FERPA and state guidelines for record keeping.
• Ability and skills to understand policies and processes and know when to direct problems to the supervisor.
• Ability to handle multiple priorities.
• Demonstrate strong team leadership, teamwork skills and work ethic.

PREFERRED

• Ability and willingness to learn and use new SIS and Curriculum systems.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

$76,486.40 - $91,777.27 Annually

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, visit https://www.montclair.edu/human-resources/benefits/

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is withina CBU will be determined in accordance with contractual provisions.

Department

Commencement and Special Populations

Position Type

Professional - Non-Faculty

Contact Information

For questions or concerns, please contact Human Resources’ Workday Recruiting Support at 973-655-5000 (Option 2), or email [e-mail].

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit https://www.montclair.edu/human-resources/job-seekers/