Assistant Registrar

University of Chicago; Chicago (IL); On-site; USD 65,000 - 75,000; Full time

Job summary

The University of Chicago Law School is seeking an Assistant Registrar to support the front office of the Registrar’s Office by handling student accommodation processes, course evaluations, degree audits, petitions, graduation coordination, and related administrative tasks.

This position reports to the Law School’s Registrar and Assistant Dean of Students and provides essential support to students, faculty, and staff in a dynamic, high-volume academic services department.

Qualifications

• Bachelor’s degree in a related field; strongly preferred.
• Minimum two years of administrative experience; academic setting preferred.
• Experience handling confidential student data and working with faculty and students preferred.

Responsibilities

• Manage student accommodations processes and quarterly final exams.
• Support course evaluations, grade reporting, graduation tracking, and ceremonies.
• Process records, transcripts, enrollment, and continuing education certifications.
• Coordinate bar certifications and classroom scheduling.
• Audit student and course data; prepare databases for audits.
• Assist with data projects for degree audits, certification, and reporting.

Skills

Customer service

Communication skills

Organization & multitasking

Independent and collaborative work

Education

Bachelor’s degree

Tools

PeopleSoft

Seating chart software

Job description

About The Department

Law Registrar's Office

The University of Chicago Law School is seeking an Assistant Registrar. The individual in this position reports to the Law School’s Registrar and Assistant Dean of Students and provides front office assistance and support to students, faculty, and staff in a dynamic, high-volume student academic services department.

Job Summary

The University of Chicago Law School is seeking an Assistant Registrar to support the front office of the Registrar’s Office by handling student accommodation processes, course evaluations, degree audits, petitions, graduation coordination, and related administrative tasks.

Responsibilities

• Responsible for processes related to student accommodations implementation and tracking as well as quarterly final exam administration.
• Supports course evaluations, grade reporting, graduation tracking and ceremonies.
• Fulfills requests for academic records/forms/letters/transcripts, processes enrollment and continuing legal education certifications.
• Coordinates bar certifications and tracking.
• Supports classroom reservations and make‑up class scheduling.
• Performs audits of student/course data and images files to student and course records.
• Prepares student and course databases in support of registration audits and processing.
• Processes and tracks student petitions and ensures the maintenance of accurate records in all areas.
• Processes and tracks registration waitlists, petitions, and related communications.
• Supports the Registrar’s Office with projects related to compiling and verifying student and course data, degree audits and certification, and data analysis.
• Acts as Graduation Co‑Co‑ordinator.
• Validates enrollment records in the student information system and contributes to the creation of the course schedule and assignment of classrooms.
• Acts as a resource for students, faculty and staff, answering questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc.
• Performs other related work as needed.

Minimum Qualifications

Minimum requirements include a college or university degree in a related field.

Education

• Bachelor’s degree in a related field strongly preferred.

Experience

• Minimum two years of experience in an administrative role strongly preferred.
• Prior experience in an academic department and working with faculty and students strongly preferred.
• Experience handling confidential data and student records strongly preferred.

Technical Skills Or Knowledge

• Ability to learn new processes and procedures in various systems, including student databases like PeopleSoft, seating chart software, and similar programs.
• Excel Assessment test.

Preferred Competencies

• Exceptional customer service skills that reflect a positive attitude, tact, discretion, and diplomacy.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking and follow‑through skills; attention to detail.
• Ability to work independently and collaboratively, with minimal supervision.
• Ability to learn skills quickly, take initiative, and solve problems independently.

Pay and Benefits

Pay Range: $65,000.00 – $75,000.00

Benefits Eligible: Yes

Weekly Hours: 37.5

Pay Rate Type: Salary

FLSA Status: Exempt

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.