Assistant Recreation Activities Coordinator - Special Activities (General Services Department)

City of Detroit; Detroit (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

The City of Detroit is seeking an Assistant Recreation Activities Coordinator to assist in administering and coordinating a broad program of recreation services. The role includes daily on-site operations, facility booking, and staff workflow management to support events and after-school activities across the city.

Two years of college in recreation or related field and two years of recreation experience (one year supervisory) are required.

Qualifications

• Knowledge of recreation principles and city recreation goals.
• Ability to supervise, plan and coordinate employee activities.
• Experience with planning and evaluating programs and events.
• Skill in communicating clearly, both written and verbal.
• Proficiency with personal computers and office software.
• Ability to recruit and work with volunteers and private partners.

Responsibilities

• Manage facility master calendar and private bookings.
• Oversee daily facility operations and event readiness.
• Observe and review staff performance and program progress.
• Lead program activities in the absence of supervisor.
• Plan and coordinate after-school and city-wide activities.
• Prepare for staff and departmental planning conferences and events.
• Assist in planning and executing special, cultural, and civic events.
• Instruct staff and volunteers on policies and procedures.
• Encourage private and volunteer involvement for enhanced activities.
• Resolve concerns with divisional officials and adjust programs to community needs.

Skills

Staff supervision

Staff training

Program coordination

Communication

Computer skills

Teamwork

Education

Two years of college in community recreation/education

Job description

GENERAL SERVICES DEPARTMENT
ASSISTANT RECREATION ACTIVITIES COORDINATOR

The Assistant Recreation Activities Coordinator (ARAC) under general supervision, assists in administering, planning, developing and coordinating a program of activities related to the provision of recreation services. Additionally, this position is responsible for the daily on-site operation of the assigned facility, including the coordination of venue bookings, program schedules, and the direct workflow of daily staff.

• Manages the facility's master calendar, serving as the primary point of contact for private venue bookings, rental inquiries, and program logistics.
• Oversee daily facility operations, ensuring standard open/close protocols are followed, and the assigned facility is prepared to support scheduled events, programs and reservations.
• Observes and reviews staff's work performance, operations, and progress of programs.
• Assumes leadership responsibilities of program activities in the absence of subordinate staff.
• Assists in planning and coordinating a variety of after school and recreation activities on a city-wide basis with the goals and objectives of the department.
• Participates in and/or conducts staff and departmental planning conferences, events or programs.
• Assists in planning, developing, and executing activities and programs for special, cultural, and civic events.
• Instruct staff and any recruited volunteers on departmental policies, procedures, techniques and expectations.
• Promotes, encourages and secure private and volunteer actions from individuals and agencies for increased after school and recreation activities.
• Consults with divisional officials to resolve concerns and conflicts.
• Revises programs that encourage community participation throughout the recreational division.
• Performs specialized assignments delegated from the Recreation Activities Coordinator or Recreation Manager.
• Revises programs to meet developing needs and interests of the community.
• Assists in the preparation of yearly budget request for specialized service programs.
• Evaluates and contrasts program achievements to established objectives.

• Two (2) years of college with coursework in community recreation, education, or a related field of study.
• Two (2) years of professional experience in the recreation field, including one (1) year which has been in a supervisory capacity.

Equivalency

• Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Licensing and Certifications

• Minimum Age Requirement - 18.
• Valid State of Michigan Driver's License is required.
• Must pass a pre-employment drug test and will be subject to random drug tests thereafter.
• Candidates considered for placement in this classification will be subject to a FBI Criminal Background Investigation which includes a fingerprint clearance based on the requirements of the position.

SUBJECTS AND WEIGHTS

• Interview: 70%
• Evaluation of Training, Experience & Personal Qualifications (T.E.P.): 30%
• Total Interview and Evaluation of (T.E.P.): 100%

Additional points may be awarded for:

• Veteran Points: 0-15 points
• Detroit Residency Credit: 15 point

Knowledge, Skills and Abilities

• Knowledge of recreation principles and practices, and the purposes and goals of community recreation.
• Knowledge of training techniques and principles.
• Knowledge of organizational structure and municipal recreation functions.
• Knowledge of social problems in urban areas as related to municipal recreation programs.
• Knowledge of recreational and athletic program activities.
• Skill in use of personal computers and common office software.
• Skill in communicating effectively both orally and in writing.
• Skill in interacting effectively with subordinates, department personnel and others with tact and diplomacy.
• Skill in physical agility.
• Ability to supervise, plan and coordinate the activities of employees.
• Ability to plan, develop, and execute recreational programs.
• Ability to display initiative and resourcefulness in resolving organizational difficulties.
• Ability to take initiative to acquire additional knowledge of developments in arts, crafts and hobby fields.
• Ability to work as a team.

Physical Demands

The work is characterized as a combination of sedentary and active. Work involves standing for long periods of time and occasionally lifting 20 to 40 pounds.

Work Environment

• Work is performed in recreation facility environments and outdoors with possible exposure to seasonal weather conditions such as extreme temperatures (30°F to 90°F).
• Must pass a pre-employment drug test and will be subject to random drug tests thereafter.
• Candidates considered for placement in this classification will be subject to a FBI Criminal Background Investigation which includes a fingerprint clearance based on the requirements of the position.

Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.

The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.