Assistant Purchasing Manager (Full-Time) | InterContinental Miami Downtown

IC - Miami (MIAHA); Torch of Friendship (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Hotel discounts

Job summary

IHG Hotels & Resorts is hiring an Assistant Purchasing Manager to oversee purchasing, storeroom, and receiving activities within a luxury hotel environment. You will coordinate the purchase of food and non-food items, obtain quotes, monitor costs, and ensure compliance with internal standards.

You will manage vendor relationships, assist with invoices, and support month-end inventories while promoting teamwork and service quality. Fluency in English is required, with other languages a plus.

Qualifications

• Bachelor’s degree in Materials or Purchasing Management
• One year purchasing experience
• Fluent English; other languages preferred

Responsibilities

• Manage day-to-day Purchasing, Storeroom, and Receiving activities.
• Coordinate purchase of food and non-food items; obtain quotes and ensure best value.
• Inspect received items for quantity and quality; verify invoices.
• Maintain internal controls over requisitioning and purchasing; manage PO system.
• Prepare cost reports and inventories; support month-end closing.
• Coordinate vendor relationships and assist accounts payable with invoices.

Skills

English fluency

Education

Bachelor’s degree in Materials or Purchasing Management

Job description

About us:

As the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world.

AtInterContinental Hotels & Resorts®we want our guests to feel special, cosmopolitan and In the Know which means we need you to:

• Be charmingby being approachable, having confidence and showing respect.
• Stay in the momentby understanding and anticipating guests’ needs, being attentive and taking ownership of getting things done.
• Make it memorableby being knowledgeable, sharing stories and showing your style to create moments that make people feel special.

Your day to day:

As the Assistant Purchasing Manager, you will assist with managing and controlling purchasing systems and procedures to continually improve the supply chain process, ensure cost effective contracting of products and services, and promote compliance internally with established standards.

DUTIES AND RESPONSIBILITIES:

• Manage day-to-day activities of Purchasing, Storeroom, and/or Receiving staff. Establish and communicate goals and objectives.
• Alert Controller of potentially serious issues.
• Coordinate the purchase of food and non-food items for the hotel; obtain price quotes and determine best value for purchase cost as needed or directed. Follow up with vendors as needed to facilitate timely delivery and resolve issues.
• Assist with managing the purchase of all food and non-food items for the hotel through the company’s key purchasing supplier and other key vendors. Work with vendors to obtain supplies to meet specialized needs, and maintain effective purchasing relationships as necessary.
• Inspect items upon receipt to ensure that quantity and quality of items are correct and acceptable; check invoices for correct prices and quantities.
• Maintain internal controls over the requisitioning and issuing of items; adhere to purchase order system; deliver supplies to appropriate departments or storage areas.
• Determine and maintain hotel inventory levels as specified; complete timely and accurate month-end inventories. Maintain cleanliness and organization in all work areas and storerooms.
• Assist in the preparation of reports, cost summaries and/or analysis, and other paperwork as needed.
• Promote teamwork and quality service through daily communication and coordination with other departments.
• May perform additional purchasing-related duties such as assisting with updated pricing, maintaining purchasing files and records, investigating price variances, assisting in setting inventory levels based on turnover of supplies, etc.
• May coordinate payment of invoices with Accounts Payable.
• Ensure all staff is properly trained and have the tools and equipment needed to effectively carry out their job functions.
• Maintain internal controls over the requisitioning and issuing of items; develop and maintain purchase order system; direct the delivery of supplies to appropriate departments or storage areas; and ensure reports and records are updated and forwarded to the appropriate contact for payment, based on company and hotel policies and procedures.
• Assist with managing and maintain hotel inventory levels; ensure month-end inventories are completed in a timely and accurate manner to ensure appropriate levels are maintained which minimize waste and maximize ration turnover of perishable items.Ensure cleanliness and organization in all work areas and storerooms.
• Promote compliance by advising department heads of potential cost overruns, new regulations, or potential violations to established standards. Act as expert resource and guide in process control activities and requirements.
• Complete receiving reports, food and beverage costs report; and other reports as required.
• May serve as manager on duty when required.
• Perform other duties as assigned.

Qualifications and Requirements:

Bachelor’s degree in Materials or Purchasing Management, or a relevant field of work and one year purchasing experience, or an equivalent combination of education and experience. Must speak fluent English. Other languages preferred.

This job requires ability to perform the following:

• Frequently standing up or moving around the facility
• Carrying or lifting items weighing up to 50 pounds
• Handling objects and boxes
• Use a keyboard to generate correspondence, reports, etc.

Other:

• Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.
• Demonstrated knowledge of federal, State, and local laws and regulations affecting purchasing and supply chain management.
• Demonstrated ability to effectively manage key vendor relationships.
• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem solving, reasoning, motivating, organizational and training abilities are used often.
• Reading abilities are used often in reviewing purchase orders, contracts for service, budgets, and other related reports. Writing abilities are used in compiling reports, as well as to document.
• May be required to work nights, weekends, and/or holidays.

Work Area: Purchasing

What we offer:

The hourly pay rate for this role is $28.00.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and many other benefits to eligible employees.Additionally, hotel discounts worldwide are available as well as access to a wide variety of discount programs and the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself.

IHG is an equal opportunity employer: Minorities/ Females/ Veterans/ Disabled.