Assistant Property Manager - Northwest Arkansas

Kelley Commercial Partners; Little Rock (AR); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic commercial real estate firm as an Assistant Property Manager, where you will play a pivotal role in managing properties and ensuring tenant satisfaction. This exciting opportunity involves a blend of administrative tasks, property management functions, and customer service. You will be responsible for budgeting, facility maintenance, and tenant relations, all while working in a collaborative environment. If you have a passion for real estate and a knack for problem-solving, this role offers the chance to make a significant impact in a thriving company. Bring your skills and enthusiasm to this full-time position and help shape the future of property management!

Qualifications

• Bachelor's degree or 1-2 years of related experience preferred.
• Competent knowledge of Property Management software and accounting.

Responsibilities

• Manage property operations, including budgeting and tenant relations.
• Draft leases and coordinate maintenance and compliance measures.

Skills

Customer Service

Problem-Solving

Communication

Financial Reporting

Education

Bachelor's Degree

Real Estate License

Tools

Yardi

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Job description

Assistant Property Manager - Northwest Arkansas

EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Position Title: Assistant Property Manager - NW
Reports To: Property Manager
Status: Exempt

Kelley Commercial Partners, a commercial real estate firm located in Northwest Arkansas, is looking for an energetic and talented individual to join our team as an Assistant Property Manager.

Job Summary: The Assistant Property Manager is responsible for a full range of administrative and property management functions, including but not limited to: budgeting building operations, facility maintenance and repair, tenant and owner relations, and monthly reporting.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each of the following Essential Duties satisfactorily:

1. Use independent judgment and discretion to draft leases and amendments/renewals for clients, tailored specific to property clients are leasing.
2. Use professional knowledge of commercial leasing to draft Lease Briefs for executed leases.
3. Exercise independent judgment and discretion to schedule and coordinate safety compliance measures, such as fire alarm testing, for all leased properties.
4. Arrange for preventative maintenance and repairs to property, coordinating with tenants and building management.
5. Maintain an excellent customer service relationship with residents, vendors, co-workers, and the community.
6. Act as key contact for owners, residents, vendors, and co-workers regarding assigned managed properties.
7. Maintain detailed history of managed properties, including information on accounts receivable, physical building repairs, tenant issues, etc.
8. Perform monthly inspections of managed leased premises.
9. Ensure tenant activities comply with lease, property, and security requirements.
10. Review and approve insurance for all tenants, ensuring that each tenant’s insurance is current.
11. Ensure timely collections of all rent and communicate with Property Manager regarding collection efforts.
12. Review vendor invoices for accuracy and submit to AP for payment.
13. Resolve tenant complaints and ensure all customer complaints are handled promptly.
14. Show property space to prospective tenants, if needed.
15. Assist in the development, preparation, and administration of property operating budgets.
16. Prepare annual CAM Reconciliation.
17. Audit monthly financial reports and note and/or explain budget discrepancies.
18. Reconcile and audit billback/suspense accounts for tenants and properties.
19. Research ledger discrepancies concerning credits and charges as requested by tenants.
20. Provide backup for front desk and related duties as needed.
21. Attend bi-weekly property management meetings, as necessary.
22. Maintain a positive attendance record.
23. Work in a constant state of alertness and concentrate for long periods of time.
24. Perform other duties as assigned.

Qualifications:

Education/Experience:
A Bachelor’s degree; or one to two years of related experience, preferred.
A valid AR Real Estate License, preferred.

Physical and Mental / Other Skills:
Competent knowledge in the use of Property Management software (Yardi), regarding A/R, A/P, tenant information and ledgers. Ability to analyze and interpret documents such as leases, contracts, and procedure manuals. An understanding of accounting. The ability to communicate effectively, both verbally and written. Ability to understand and generate financial reporting. Strong problem-solving skills. Proficiency in Microsoft programs including Word, Excel, and PowerPoint as well as familiarity with Adobe.

Safety Sensitive: This position is designated as a safety sensitive position because it requires the regular handling of highly sensitive and confidential Company and client information.

Position Requirements
Full-Time/Part-Time: Full-Time
Location: Kelley Commercial NW
This position is currently accepting applications.