Assistant Property Manager, Multifamily

Harbor Group Management Co.; Houston (TX); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

401(k) Matching

Paid Time Off

Paid Holidays

Parental Leave

Birthday Off

HSA Contributions

Wellness Perks

Tuition Reimbursement

Insta Pay Eligible

Employee Discount

Job summary

Harbor Group Management Co. in Houston, TX is seeking an Assistant Property Manager to support the Property Manager across daily financial, operational, and administrative tasks within a multifamily community.

The role emphasizes resident relations, rent collection, leasing support, and timely financial reporting to ensure smooth property operations and effective on-site leadership in the Property Manager’s absence.

Qualifications

• Two years of multifamily property management experience.
• Strong knowledge of lease agreements and rent collection.
• Proficient with Microsoft Office and property management software.
• Experience with G/L postings and Security Deposit Accounting.
• Excellent organizational and communication skills.
• Customer-service oriented with residents and vendors.
• Valid driver''s license required.

Responsibilities

• Collect and post rent, fees, and overdue payments; manage delinquencies.
• Prepare daily deposits, reconcile bank accounts, and produce financial reports.
• Process payables and vendor invoices with proper coding and approvals.
• Assist with month-end close and general ledger postings.
• Support leasing: show units, process applications, and execute leases.
• Assist lease renewals and educate residents on policies.
• Coordinate with maintenance for timely unit turns and service requests.
• Act as on-site supervisor when Property Manager is absent.
• Maintain open communication with ownership and provide performance updates.

Skills

Lease Enforcement

Rent Collection

G/L Postings

Property Mgmt Software

MS Office

Customer Service

Communication

Valid Driver's License

Education

High School Diploma

Tools

Yardi

OneSite

MRI

Job description

Assistant Property Manager

Job Title: Assistant Property Manager

Division: Multifamily

Status: Non- Exempt

Job Summary

The Assistant Property Manager supports the Property Manager in overseeing the day-to-day financial, operational, and administrative functions of a multi-family residential community. This role plays a key role in resident relations, rent collection, leasing support, financial reporting, and property operations to ensure the overall success and smooth running of the property.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.
• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.
• Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.
• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.
• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.
• Support lease renewal programs and educate new and prospective residents on community policies.
• Shop competitive properties regularly to maintain market awareness.
• Respond promptly and professionally to resident complaints, service requests, and inquiries.
• Promote resident satisfaction and retention through excellent customer service and proactive communication.
• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.
• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.
• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.
• Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.
• Coordinate with the maintenance team to ensure timely unit turns and service requests.
• Act as on -site supervisor in the absence of the Property Manager.
• Assist in training and supervising property staff, delegating tasks as appropriate.
• Maintain open communication with ownership/management and provide community performance updates as needed.

QUALIFICATIONS

• High School Diploma or equivalent.
• Minimum of two years of experience in multifamily property management.
• Strong understanding of lease agreements, rent collection, and lease enforcement procedures.
• Proficient with Microsoft Office and Property Management software experience is a must.
• Comfortable with G/L postings, SODA (Security Deposit Accounting), and financial reconciliations.
• Proficiency in social media platforms (e.g., Facebook, Instagram, LinkedIn, etc.) is preferred.
• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team.
• Must be customer-service oriented with the ability to interact professionally with residents and vendors.
• Valid driver's license required (for operating golf carts if applicable).

WHAT WE OFFER

• Competitive Salaries & Bonuses
• Medical, Dental & Vision Plans
• 401(k) Plan with Employer Matching Contributions
• Paid Time Off (PTO) & 10+ Paid Holidays
• Paid Parental Leave
• Paid Birthday Off (Multifamily)
• Flexible Spending Accounts
• Company-Paid Long-Term Disability
• Company-Paid Life Insurance
• Short-Term Disability
• Health Savings Account with Employer Contributions
• Pre-Tax Commuter Benefit (Corporate)
• Wellness Perks
• FinFit Financial Wellness Program
• Legal Resources
• Employee Apartment Discount
• Employee Referral Program
• Employee Assistance Program
• Tuition Reimbursement
• Insta Pay Eligible
• Volunteer & Community Service Opportunities
• Employee Recognition & Awards

Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.