Assistant Property Manager - Eastridge

The Millennia Companies®; Harrisburg (Dauphin County); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in real estate management is seeking an Assistant Property Manager to oversee daily operations, maintain community standards, and ensure compliance with housing laws. The ideal candidate will have strong communication skills and experience in residential leasing. Responsibilities include managing property rentals, handling tenant relations, and conducting inspections. This role offers a dynamic work environment with opportunities for growth.

Qualifications

• At least 2 years of experience in residential leasing or property management.
• Experience with affordable housing, HUD, and LIHTC preferred.

Responsibilities

• Interview and screen prospective residents for occupancy.
• Handle rent collection, receipting, and deposits using Onesite software.
• Maintain records and submit required reports.

Skills

Communication

Time Management

Customer Service

Organizational Skills

Problem Solving

Education

High school diploma or GED

Tools

Microsoft Office

Onesite

Job description

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Position Overview

The Millennia Companies are seeking an Assistant Property Manager with knowledge of residential housing and housing programs. The Assistant Property Manager reports to the Community Manager and shares responsibility for the overall operation and daily implementation of policies, procedures, and programs to ensure a well-managed and maintained community. The role involves maintaining property rentals, advertising and filling vacancies, negotiating and enforcing leases, maintaining and securing premises, and understanding Fair Housing Laws and other relevant laws.

The ideal candidate will assist in managing the community according to prescribed policies and procedures, under supervision, and support all operational and financial aspects of the property or properties.

Essential Functions And Responsibilities

1. Interview and screen prospective residents for occupancy.
2. Identify appropriate contractors, define scope of work, and obtain bids.
3. Process and monitor work orders and invoices.
4. Handle rent collection, receipting, and deposits using Onesite software.
5. Maintain records and submit required reports in accordance with company policy.
6. Conduct monthly file audits and apartment inspections for move-in/move-out conditions, ensuring completion within 24 hours.
7. Organize and file reports, leases, and paperwork.
8. Respond to service requests from residents and coordinate with maintenance.
9. Complete recertification paperwork within deadlines.
10. Maintain daily filing systems for applicants, residents, accounting, vendors, and contracts.
11. Maintain positive customer relations.
12. Physically inspect units and the community as needed.
13. Possess knowledge of landlord/tenant laws and building codes.
14. Communicate effectively in verbal and written forms.
15. Have strong computer skills, including MS Word, Excel, Outlook; Onesite experience is a plus.
16. Be thorough, reliable, responsible, honest, organized, flexible, and service-oriented.
17. Understand leasing processes and resident retention strategies.
18. Secure lease renewals and recertifications monthly.
19. Assist in marketing and advertising campaigns to lease apartments, ensuring compliance with Fair Housing laws.
20. Develop innovative marketing ideas to enhance community appeal and resident satisfaction.
21. Stay current with policies and laws affecting leasing and marketing.

Required Education And Experience

1. High school diploma or GED required.
2. At least 2 years of experience in residential leasing or property management.
3. Excellent communication and time management skills.
4. Experience with Microsoft Office; Onesite experience is advantageous.
5. Background in marketing, sales, or customer service.
6. Experience with affordable housing, HUD, and LIHTC preferred.
7. Willingness to travel, typically 1-3 days per week.
8. Superior customer service and interpersonal skills.
9. Ability to analyze problems, propose solutions, and implement corrective actions.
10. Effective influencing skills across stakeholders.
11. Understanding of data analysis, budgeting, and business operations.
12. Strong organizational skills.

Work Conditions & Physical Demands

• Work indoors and outdoors in various weather conditions.
• Ability to work independently or as part of a team.
• Strong collaboration and relationship-building skills.
• Physical ability to perform tasks such as standing, walking, lifting up to 20 pounds, and vision requirements.

Values We Seek

• Respect, Collaboration, Service-Focused, Performance.

Expected Hours of Work & Travel

• Flexible shifts, including weekends and evenings.
• Travel required, generally 1-3 days per week.

EEO Statement

We are an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.

Background Check

Employment contingent upon successful background, reference, drug, credit, and criminal checks.

About The Millennia Companies

Founded in 1985, The Millennia Companies have grown into a diverse enterprise in real estate development, management, and more, committed to service excellence and community impact.