Assistant Property Manager (CRE)

International Civil Service Commission (ICSC); Washington (District of Columbia); On-site; Full time

Job summary

A leading company in property management seeks an Assistant Property Manager to support senior management in various administrative tasks. Responsibilities include lease administration, tenant coordination, and maintaining property files. The ideal candidate should possess strong organizational skills and at least one year of experience in property management.

Benefits

Health benefits

Dental benefits

Vision benefits

Retirement plan

Paid time off

Qualifications

• Minimum of 1 year in real estate property management or related field.
• Demonstrates initiative and urgency in daily tasks.

Responsibilities

• Provide administrative support including phone support, typing, reports, filing.
• Assist in lease administration, including abstracting leases and updating databases.
• Coordinate tenant move-ins and move-outs, including furniture logistics.

Skills

Customer service orientation

Organization

Effective communication

Initiative

Multitasking

Education

High school diploma or GED

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Job Title

Assistant Property Manager (CRE)

Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator duties if there is no property administrator on the team. The role requires maintaining professionalism and fostering positive relationships with tenants and clients.

Essential Functions and Responsibilities

1. Provide administrative support including phone support, typing, reports, filing, and correspondence distribution. Coordinate office supplies in absence of a property administrator.
2. Assist in lease administration, including abstracting leases and updating databases.
3. Maintain property files, including leases and contracts, in an organized manner.
4. Prepare and coordinate bid proposals and service contracts.
5. Obtain aging reports and follow up on delinquencies according to policies.
6. Ensure invoices are processed with proper backup and procedures.
7. Coordinate tenant move-ins and move-outs, including furniture logistics.
8. Oversee maintenance of work order and purchase order systems.
9. Develop and maintain tenant service programs, including newsletters and events, ensuring data accuracy.
10. Update office procedures in the Operations Manual.
11. Ensure Certificates of Insurance are current for tenants and vendors.
12. Review and approve staff hours, expense reports, and check requests.
13. Process tenant bill-backs for utilities and other charges timely.
14. Assist with budget preparation, financial reports, and bank deposits.
15. Conduct property inspections with service providers and oversee contractor performance.

Key Competencies

1. Customer service orientation
2. Organization and time management
3. Effective communication skills
4. Initiative and proactive attitude
5. Ability to multitask and prioritize
6. Sense of urgency

Education

High school diploma or GED required; Bachelor’s degree preferred.

Experience

Minimum of 1 year in real estate property management or related field.

Additional Qualifications

Proficiency in Microsoft Office Suite; demonstrates initiative and urgency in daily tasks.

Work Environment

Professional office setting with routine use of standard office equipment. Travel between properties may be required under varying weather conditions.

Physical Demands

Must be able to stand, walk, ascend/descend stairs, and operate office machinery. Ability to remain stationary for extended periods is also required.

EEO Statement

C&W provides equal employment opportunity and affirmative action to all individuals without regard to characteristics protected by law. Discrimination is not tolerated.

Other Duties

This description is not exhaustive; duties may change or be added as needed.

Cushman & Wakefield offers comprehensive benefits including health, dental, vision, retirement, and paid time off. Compensation ranges from $38.46, depending on experience and location. The company does not pay less than minimum wage.

For accommodation requests under the ADA, contact 1-888-365-5406 or email us, referencing the job title and location.