Assistant Property Manager (CRE)

Cushman Wakefield Multifamily; Dayton (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading real estate management company is seeking an Assistant Property Manager in Dayton, Ohio. The role involves providing administrative support, assisting in lease management, and fostering positive tenant relationships. Candidates should have at least a high school diploma and some experience in property management. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Minimum 1 year of real estate property management or related experience.
• High school diploma/GED required; Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide full administrative support including phone support, typing, and reports.
• Assist in lease administration activities and maintain property files.
• Coordinate tenant move-ins and move-outs, including furniture logistics.

Skills

Customer Service Focus

Organization Skills

Time Management

Communication Skills

Initiative

Multi-Tasking

Sense of Urgency

Education

High school diploma/GED

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Job Title

Assistant Property Manager (CRE)

Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator duties if there is no property administrator on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

Job Description

Essential Functions and Responsibilities

1. Provide full administrative support, including phone support, typing, reports, filing, and correspondence distribution. Coordinate office supplies in absence of a property administrator.
2. Assist in lease administration activities, including abstracting leases and maintaining the database.
3. Maintain all property files in an organized manner, including leases and contracts.
4. Prepare and coordinate bid proposals and service contracts.
5. Obtain aging reports for management and follow up on delinquencies, using C&W or client policies.
6. Ensure invoices are processed with appropriate backup according to procedures.
7. Coordinate tenant move-ins and move-outs, including furniture logistics.
8. Oversee maintenance of work order and purchase order systems.
9. Develop and maintain a Tenant Service Package, including handbooks, anniversaries, holiday gifts, park events, newsletters, and training programs. Ensure tenant information is current.
10. Update and maintain office procedures in the Operations Manual under the manager’s guidance.
11. Ensure Certificates of Insurance for tenants and vendors are current.
12. Oversee processing of staff hours, expense reports, and check requests.
13. Manage tenant bill-backs for charges like electrical usage and after-hours HVAC.
14. Assist in budget preparations, monthly financial reports, and bank deposits.
15. Conduct regular inspections of properties with service providers.
16. Oversee performance of service contractors.

Key Competencies

• Customer Service Focus
• Organization Skills
• Time Management
• Communication Skills
• Initiative
• Multi-Tasking
• Sense of Urgency

Education

High school diploma/GED required; Bachelor’s degree preferred.

Experience

Minimum 1 year of real estate property management or related experience.

Additional Qualifications

• Proficiency in Microsoft Office Suite
• Demonstrates initiative and urgency in duties.

Work Environment

Professional office setting. Regular travel between properties in varying weather conditions.

Physical Demands

Stand, walk, ascend/descend stairs, and operate office machinery as needed. Ability to work for extended periods and travel outside in outdoor conditions.

EEO Statement

C&W provides equal employment opportunity without discrimination based on protected characteristics. We take affirmative action to ensure fair treatment.

Other Duties

This description is not exhaustive; duties may change or be added at any time.

Contact for Accommodation Requests

In accordance with ADAAA, contact the ADA line at 1-888-365-5406 or email us, referencing the job title and location.