Assistant Property Manager - 500 Yale/960 Republican

Urbanren Group; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Urban Renaissance Group in Seattle, WA is seeking an Assistant Property Manager to support the Property Management Team in daily operations, lease administration, and rent-roll accuracy. You will help ensure lease conditions are met and assist in tenant relations and vendor coordination.

You will process move-ins/outs, assist in budgeting and financial reporting, coordinate maintenance, and support safety programs, with focus on delivering exceptional service to building tenants.

Qualifications

• 2+ years administrative experience.
• Associates degree in business management preferred.
• Commercial Real Estate experience preferred but not required.

Responsibilities

• Support the Property Management Team in daily property operations.
• Maintain tenant relations with regular contact and address concerns.
• Process move-in/move-out forms and arrange janitorial services.
• Coordinate vendor oversight for maintenance and operations.
• Assist in budgeting, financial reporting, and forecast updates.
• Ensure accurate rent rolls, stacking plans, and lease administration.
• Help ensure COI compliance and emergency procedures.

Skills

Excellent organizational and comms

Effective business writing skills

Strong Accounting and Finance skills

Customer service oriented

Education

Associates degree in business management (preferred) or equivalent

Tools

MS Word

Excel

Job description

Seattle, WA

Summary

The Assistant Property Manager is responsible to assist the Property Management Team in the day to day operations of an assigned portfolio of properties, is responsible for the administration of the lease document, ensuring that all lease conditions are met. Assist in the maintenance of accurate rent rolls and stacking plans, and support the Property Operations Team (Property Manager, Sr. Engineer, and Property Accountant) in meeting the operations needs that serve the building tenants.

Responsibilities

Tenant Relationships

Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals.

Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building.

Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner.

Assist in coordination of special events or operational events at the building. These could include marketing events, tenant advisory board meetings, holiday decorations and/or tenant surveys.

Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property.

Operations

Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease.

Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives; communicating with engineers, vendors and tenants including producing & ensuring delivery of non-standard building memos.

Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant, to include but not be limited to janitorial, landscaping, pest control, signage issues, day porters etc.

Special attention to be placed on the “path of entry” into and through each property.

Assure vacant spaces are in best condition to assist in the marketing efforts of Owner.

Assist in the coordinate of the fire/life safety program; assuring training for staff, tenants & floor wardens have been completed.

Assure vacant spaces are in best condition to assist in the marketing efforts of Owner.

Assure Certificate of Insurance policy developed by Company and/or Owner is strictly adhered to.

Assure the Security of employees and tenants by clearly understanding the Company and / or owners established emergency response procedures. Participating in training as required and “on call” responsibilities.

Financial

Assist the Asset Manager and Property Management Team in the production of financial reports required by Owner, by clearly understanding budgeted line items of responsibility, providing variance explanations and re-forecasting information as required.

Assist the Property Management Team in the preparation of the annual operating budget including input of income and expenses.

Assure invoices are coded properly prior to being input by accounting in the A/P process.

Assure tenants are invoiced for all work above and beyond the requirements of the lease document.

Make recommendations to improve net operating income by increasing revenues and / or decreasing operating expenses.

Skills + Abilities

Excellent organizational and communication skills

Effective business writing skills

Strong Accounting and Finance skills

Customer service oriented

Minimum Qualifications

2+ years administrative experience

Proficient in MS Word and Excel

Associates degree in business management (preferred) or equivalent body of knowledge or experience

Commercial Real Estate experience preferred but not required

Equal Opportunity EmploymentUrban Renaissance Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.