Assistant Property Manager – 500 Yale/960 Republican

Urban Renaissance Group; Seattle (WA); On-site; USD 52,000 - 68,000; Full time

Job summary

Urban Renaissance Group in Seattle, WA is seeking an Assistant Property Manager to support daily operations of a portfolio of properties. You will assist in lease administration, rent rolls, and tenant communications to help meet owner and building goals.

You will coordinate tenant move-ins/outs, coordinate maintenance with vendors, and contribute to budget preparation while maintaining accurate records and timely financial reporting.

Qualifications

• 2+ years administrative experience
• Proficient in MS Word and Excel
• Associates degree in business management (preferred) or equivalent body of knowledge or experience
• Commercial Real Estate experience preferred but not required

Responsibilities

• Participate as a building staff team member, supporting all efforts to achieve Owner and organizational goals.
• Maintain good tenant relations through regular personal contact responding to tenants’ concerns and proactively contacting tenants.
• Responsible for daily tenant maintenance calls through Building Engines, ensuring requests are handled timely and professionally.
• Assist in coordination of special events or operational events at the building, including marketing events, tenant advisory board meetings, and surveys.
• Assist in communicating owner’s goals and objectives and maintenance projects to tenants, engineers, vendors, and tenants.

Skills

Excellent organizational skills

Effective business writing

Strong accounting and finance skills

Customer service oriented

Education

Associates degree in business management

Tools

MS Word

Excel

Job description

Home / Jobs / Assistant Property Manager – 500 Yale/960 Republican

Assistant Property Manager – 500 Yale/960 Republican

Seattle, WA

The following statements are to describe the general nature and level of the work being performed by the individual and are not intended to be all-inclusive. They represent essential elements and criteria necessary to successfully perform the job. It is generally agreed that other duties may be assigned from time to time.

Summary

The Assistant Property Manager is responsible to assist the Property Management Team in the day to day operations of an assigned portfolio of properties, is responsible for the administration of the lease document, ensuring that all lease conditions are met. Assist in the maintenance of accurate rent rolls and stacking plans, and support the Property Operations Team (Property Manager, Sr. Engineer, and Property Accountant) in meeting the operations needs that serve the building tenants.

Responsibilities

• Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals.
• Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and proactively contacting tenant concerning their tenancy in the building.
• Responsible for the daily tenant maintenance calls received through Building Engines, assuring requests are handled in a timely, professional manner.
• Assist in coordination of special events or operational events at the building. These could include marketing events, tenant advisory board meetings, holiday decorations and/or tenant surveys.
• Assist the Property Management Team by proactively communicating to tenants, owner’s goals & objectives, scheduled and unscheduled maintenance projects occurring at the property.

Operations

• Process all tenant move-in and move-out forms and initiate janitorial or other services required by a lease.
• Assist the Property Management Team in all operational communication and implementation of the property owner’s goals and objectives; communicating with engineers, vendors and tenants including producing & ensuring delivery of non-standard building memos.
• Assist in the oversight of vendors responsible for the day to day maintenance and operation of the physical plant, to include but not be limited to janitorial, landscaping, pest control, signage issues, day porters etc.
• Special attention to be placed on the “path of entry” into and through each property.
• Assure vacant spaces are in best condition to assist in the marketing efforts of Owner.
• Assist in the coordinate of the fire/life safety program; assuring training for staff, tenants & floor wardens have been completed.
• Assure vacant spaces are in best condition to assist in the marketing efforts of Owner.
• Assure Certificate of Insurance policy developed by Company and/or Owner is strictly adhered to.
• Assure the Security of employees and tenants by clearly understanding the Company and / or owners established emergency response procedures. Participating in training as required and “on call” responsibilities.
• Assist the Asset Manager and Property Management Team in the production of financial reports required by Owner, by clearly understanding budgeted line items of responsibility, providing variance explanations and re-forecasting information as required.
• Assist the Property Management Team in the preparation of the annual operating budget including input of income and expenses.
• Assure invoices are coded properly prior to being input by accounting in the A/P process.
• Assure tenants are invoiced for all work above and beyond the requirements of the lease document.
• Make recommendations to improve net operating income by increasing revenues and / or decreasing operating expenses.

Skills + Abilities

• Excellent organizational and communication skills
• Effective business writing skills
• Strong Accounting and Finance skills
• Customer service oriented

Minimum Qualifications

• 2+ years administrative experience
• Proficient in MS Word and Excel
• Associates degree in business management (preferred) or equivalent body of knowledge or experience
• Commercial Real Estate experience preferred but not required

Urban Renaissance Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Comprehensive medical, dental, and vision benefits
Prescription program
Generous paid time off
Paid Family Leave Program
Employee assistance program

Connection

Team events
Management 1:1s and open forums

Growth

Workshops and training
Personal learning and development
Business association sponsorships
Hosted Lunch & Learns

Security

401(k) plan with employer match
Parking and child care FSA
Long Term Disability
Free financial planning and advisory services
Emergency preparedness, first aid, and CPR training
Transit sponsorship

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