Assistant Property Manager

htg; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

HTG in New York state is looking for an Assistant Property Manager to support leasing, marketing, accounting, maintenance, resident relations, and reporting. The role ensures the property can operate in the Property Manager’s absence and collaborates closely with on-site staff and vendors.

The position requires at least 2 years of tax credit experience, sales or leasing background, and solid computer skills.

Qualifications

• High school diploma or equivalent preferred.
• Minimum of 2 years of tax credit experience.
• Sales and/or leasing experience.
• General office and accounting skills.
• Proficiency with computers.

Responsibilities

• Assist the Property Manager in supervising on-site staff.
• Work with the Property Manager to resolve property management issues.
• Supervise vendors to ensure compliance with service contracts.
• Recommend vendor contracts as appropriate.
• Assist with preparing operating and capital budgets and reconciliations.
• Assemble and implement approved budgets.
• Conduct routine property inspections.
• Ensure adherence to policies, codes, and regulations.
• Maintain building life safety and security systems.
• Review accounts payable for accuracy.
• Receive work orders and coordinate with maintenance or vendors.
• Schedule move-ins/move-outs and verify insurance.
• Maintain contact with corporate staff.
• Prepare monthly reports as needed.
• Support property management, accounting, marketing, and construction needs.
• Post resident and rent payments.
• Complete move-in/out and software-related duties.
• Perform other duties and projects as assigned.

Skills

Sales & Leasing

MS Office

Yardi Voyager

Communication skills

Organizational skills

Multitasking

Teamwork

Presentation skills

Attention to detail

Education

High school diploma or equivalent

Tax credit experience (2+ years)

Sales or leasing experience

Office & accounting skills

Computers proficiency

Tools

Windows

Word

Excel

Adobe Acrobat

Outlook

Yardi Voyager

Job description

SUMMARY

The Assistant Property Manager performs many of the same tasks as the Property Manager—including leasing, marketing, accounting, maintenance, resident relations, and management reporting The Assistant Manager should be fully capable of operating the property in the Property Manager’s absence.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Assistant Manager’s duties and responsibilities may include, but are not limited to, the following:

• Assist the Property Manager in supervising on-site staff.

• Work with the Property Manager to resolve property management issues.

• Work closely with and supervise vendors to ensure compliance with service contracts.

• Recommend vendor contracts as appropriate.

• Assist the Property Manager with the preparation of operating and capital budgets, as well as operating expense reconciliations.

• Assemble, review, and assist the Property Manager in implementing approved operating and capital budgets.

• Conduct routine property inspections to prevent or identify problems and exposures.

• Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations, and governmental directives.

• Assure optimal functioning of building life safety and security systems.

• Review and ensure the accuracy of accounts payable.

• Receive work order requests and coordinate with the maintenance technician or vendor as appropriate.

• Schedule building activities, including move-ins and move-outs, and verify insurance.

• Collaborate with the Property Manager to maintain personal contact with corporate staff.

• Assist the Property Manager in preparing monthly reports as needed.

• Work with the Property Manager to facilitate property management, accounting, marketing, and construction needs.

• Post all resident and rent payments.

• Complete move-in, move-out, and all software-related duties.

• Perform other duties, responsibilities, and special projects as assigned.

EDUCATION (OR EQUIVALENT EXPERIENCE)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• High school diploma or equivalent preferred.

• Minimum of 2 years of tax credit experience.

• Sales and/or leasing experience.

• General office and accounting skills.

• Proficiency with computers.

SKILLS / KNOWLEDGE / ABILITIES REQUIRED

• 2+ years of prior experience in the industry.

• Sales and/or leasing experience.

• Proficient in Windows, Word, Excel, Adobe Acrobat, and Outlook.

• Working knowledge of Yardi Voyager preferred.

• Excellent analytical, verbal, and written communication skills.

• Strong organizational skills and demonstrated attention to detail.

• Ability to multitask and prioritize duties efficiently.

• Ability to work effectively in a team environment as well as independently.

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Ability to work under pressure with a variety of personality types.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

• Ability to work within established policies, procedures, and guidelines.

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

• Reliability, dependability, and flexibility are essential.

PHYSICAL REQUIREMENTS

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.