Assistant Property Manager

International Civil Service Commission (ICSC); New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company seeks an Assistant Property Manager in New York. This role involves administrative support, tenant coordination, and lease management, requiring 1 year of experience and strong organizational skills. Opportunities for growth and benefits are included.

Benefits

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid leave

Qualifications

• Minimum 1 year in real estate property management or related field.
• Proactive and deadline-oriented.
• High school diploma/GED required.

Responsibilities

• Provide administrative support including phone, reports, and filing.
• Assist in lease administration and maintain orderly property files.
• Conduct regular property inspections and oversee contractor performance.

Skills

Customer Service Focus

Organization Skills

Time Management

Communication Skills

Initiative

Multi-Tasking

Sense of Urgency

Education

High school diploma/GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Job Title

Assistant Property Manager

Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as part of the Sr. Assistant Property Manager role, and performing property administrator duties if there is no dedicated property administrator. The role requires maintaining professionalism and fostering positive relationships with tenants and clients.

Essential Functions and Responsibilities

1. Provide administrative support including phone support, typing, reports, filing, and correspondence distribution. Coordinate office supplies in absence of a property administrator.
2. Assist in lease administration activities, such as abstracting leases and updating databases.
3. Maintain orderly property files, including leases and contracts.
4. Prepare and coordinate bid proposals and service contracts.
5. Obtain aging reports and follow up on delinquencies per policies.
6. Process invoices with proper backup according to procedures.
7. Coordinate tenant move-ins and move-outs, including furniture logistics.
8. Oversee maintenance of work order and purchase order systems.
9. Develop and maintain tenant service initiatives, including handbooks, newsletters, and events, ensuring tenant information is current.
10. Update office procedures in the Operations Manual under management guidance.
11. Ensure Certificates of Insurance for tenants and vendors are current.
12. Manage processing of staff hours, expense reports, and check requests.
13. Ensure timely processing of tenant bill-backs for utilities and services.
14. Assist with annual budget preparation, financial reports, and bank deposits.
15. Conduct regular property inspections with service providers and oversee contractor performance.

Key Competencies

1. Customer Service Focus
2. Organization Skills
3. Time Management
4. Communication Skills
5. Initiative
6. Multi-Tasking
7. Sense of Urgency

Education

High school diploma/GED required; Bachelor’s degree preferred.

Experience

Minimum 1 year in real estate property management or related field.

Additional Qualifications

Proficiency in Microsoft Office; proactive and deadline-oriented.

Work Environment

Office setting with routine use of standard office equipment; travel between properties required under varying weather conditions.

Physical Demands

Ability to stand, walk, ascend/descend stairs, and operate office machinery; may need to work in outdoor weather conditions.

EEO Statement

C&W provides equal employment opportunities regardless of protected characteristics and takes affirmative action to ensure non-discrimination.

Other Duties

This description is not exhaustive; duties may change as needed.

Cushman & Wakefield offers benefits including health, dental, vision, retirement, and paid leave, with compensation dependent on location, experience, and other factors. The role's pay range is $31.93 - $39.42 per hour.

For accommodations under ADA, contact 1-888-365-5406 or email us, referencing the job title and location.