Assistant Property Manager

Limitless Workforce; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Limitless Workforce in New York City is seeking an organized Assistant Property Manager / Operations Coordinator to support a residential and mixed-use portfolio. You will coordinate with vendors, residents, and staff while assisting senior Property Managers in a fast-paced environment.

The role emphasizes operations, administration, and follow-through, with a focus on maintaining records, processing invoices, and ensuring timely communications across multiple buildings.

Qualifications

• 1–4 years of experience in property management, residential operations, administrative coordination, or a related real estate environment.
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• Professional communication style with strong responsiveness and follow-through.
• Comfortable working in a fast-paced NYC property management environment.
• Prior exposure to residential, multifamily, mixed-use, condo, or co-op properties preferred.
• Proficiency in Excel and familiarity with property management software such as Yardi, AppFolio, MRI, BuildingLink, or similar platforms preferred.

Responsibilities

• Support day-to-day operations across a portfolio of residential and mixed-use properties.
• Coordinate with vendors, supers, residents, and building staff regarding maintenance requests and operational issues.
• Assist with work orders, scheduling, follow-up, and general building coordination.
• Help track violations, insurance documentation, compliance items, and building records.
• Draft and distribute tenant communications, notices, and operational updates.
• Support invoice processing, expense tracking, and general administrative workflow.
• Maintain organized records, contracts, certificates of insurance, and property documentation.
• Assist Property Managers with resident communications and ongoing operational follow-through.

Skills

Organizational skills

Communication

Detail-oriented

Responsiveness

Multitasking

Tools

Excel

Yardi

AppFolio

MRI

BuildingLink

Job description

Assistant Property Manager / Operations Coordinator

A well-established NYC property management company is seeking an organized and responsive Assistant Property Manager / Operations Coordinator to support a residential and mixed-use portfolio throughout New York City.

This role is ideal for someone who enjoys keeping operations organized, following through on day-to-day building matters, coordinating with vendors and residents, and supporting senior Property Managers in a fast-paced environment.

The team is looking for someone dependable, detail-oriented, professional, and comfortable handling both operational and administrative responsibilities across active buildings.

Key Responsibilities

• Support day-to-day operations across a portfolio of residential and mixed-use properties
• Coordinate with vendors, supers, residents, and building staff regarding maintenance requests and operational issues
• Assist with work orders, scheduling, follow-up, and general building coordination
• Help track violations, insurance documentation, compliance items, and building records
• Draft and distribute tenant communications, notices, and operational updates
• Support invoice processing, expense tracking, and general administrative workflow
• Maintain organized records, contracts, certificates of insurance, and property documentation
• Assist Property Managers with resident communications and ongoing operational follow-through

Ideal Background

• 1–4 years of experience in property management, residential operations, administrative coordination, or a related real estate environment
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Professional communication style with strong responsiveness and follow-through
• Comfortable working in a fast-paced NYC property management environment
• Prior exposure to residential, multifamily, mixed-use, condo, or co-op properties preferred
• Proficiency in Excel and familiarity with property management software such as Yardi, AppFolio, MRI, BuildingLink, or similar platforms preferred

What This Role Offers

• Direct exposure to experienced NYC Property Managers and building operations
• Stable, team-oriented environment with long-term growth potential
• Opportunity to continue developing operational property management experience
• Diverse portfolio exposure across residential and mixed-use assets
• Base Salary: $70,000 – $85,000, commensurate with experience
• Long-term growth opportunity within an established NYC property management platform