Assistant Property Manager

Magnolia Property Company; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A family-oriented property management company based in Dallas is looking for a Human Resources Manager to assist in managing communities. The ideal candidate has at least two years of property management experience and a Bachelor’s degree. You will be responsible for maintaining reports, ensuring apartments are move-in ready, and handling resident communications. Competitive benefits including medical, vision insurance, and a 401(k) are offered. Join a team focused on making places feel like home.

Qualifications

• Two years of experience in property management required.
• Experience with Onesite Leasing software highly preferred.
• High level of organization and attention to detail expected.

Responsibilities

• Assist the property manager in managing assigned communities.
• Maintain daily, weekly, and monthly reports including rent collections.
• Ensure apartments are ready for tenants on move-in dates.

Skills

Property management experience

Organizational skills

Attention to detail

Office management software proficiency

Education

Bachelor’s degree or vocational/technical training

Tools

Onesite Leasing software

Job description

Human Resources Manager at Magnolia Property Company

Here at Magnolia Property Company, we believe business should be handled with a personal touch. We understand our business is built on making the places we build and manage feel like home. Our team has over 200 years of real estate experience and our dedication to our clients is just as old-school. We believe in a family first approach. Both to our residents, our investors and our home buyers. We have grown a solid niche in the Dallas-Ft. Worth, Austin, and Houston real estate market by delivering incredible results on properties other larger companies wouldn’t be able to touch. We design our properties differently, we handle our residents the way we would want to be treated and most importantly we understand owners, because we are owners too. We know how to drive success because we understand people.

Our Teams are Growing! Also, be sure to check out our linked‑In "Life" page for a glimpse into our Magnolia organization and people!

Position Summary

The Assistant Property Manager assists the property manager in effectively managing the assigned communities. In the property manager’s absence, the Assistant Property Manager will assume all responsibilities associated with accomplishing community objectives as set forth by the property manager and corporate leadership. In addition, the Assistant Property Manager is directly responsible for maintaining daily, weekly, and monthly reports including accurate reporting of rents and deposits received. Magnolia’s Dallas‑Fort Worth portfolios are growing and we are looking to interview prospective Assistant Property Manager candidates for our upcoming properties! Property locations vary and will be shared as they relate to your commuting capability.

Lease Commission & Renewal bonuses available on top of hourly rate.

Essential Duties and Responsibilities

• Our Lovely boutique properties range from 50 units up to 300 units
• Greets and qualifies prospects utilizing Magnolia’s criteria and related tools (qualification questions, guest cards, etc).
• Maintains reports for all telephone and in‑person visits from prospective tenants.
• Applies product knowledge of the community and apartment features/benefits to attract and close qualified tenants for the property.
• Secures application and deposits in accordance with company procedures and Fair Housing requirements.
• Processes applications for approval utilizing Magnolia’s standard processes and in compliance with Fair Housing requirements (to include credit check, rental history, internal application approval process, ongoing communication with applicant and updating of availability report and other steps as defined).
• Ensures apartment is ready for tenant to move in on agreed upon date.
• Follows up with open prospects to attempt to close or refer to sister properties if better fit exists internally.
• Collects and processes new resident paperwork; provide orientation to the community.
• Distributes and follows‑up on renewal notices.
• Advises residents of referral concessions when applicable.
• Completes marketing tasks as provided by Brand Manager.
• Updates online advertising to reflect current market pricing on a weekly basis.
• Represents the company in a professional manner at all times.

Administrative

• Utilizes company software to record and analyze information.
• Accepts and records rental payments and process related deposits within 24‑48 hours.
• Complies with federal, state and company policies, procedures and regulations.
• Enforces community policies.
• Updates and submits lease commissions and locator information per company policy by specified deadlines.
• Maintains open communication with Property Manager regarding application and new resident paperwork, marketing and office materials needs, and property relations.
• Updates and submits the Daily Activity Report (DAR) daily.
• Checks and responds to resident communications via Active Building portal on a daily basis.
• Ensures all maintenance repairs and handled satisfactorily by contacting residents with completed service requests on a weekly basis.
• Completes incident reports when needed and escalates to Property Manager.
• Makes positive contributions to the property to ensure cleanliness and curb appeal of the community on a continuous basis.

Other Duties and Responsibilities

• Assists in placing, updating and removing banners, balloons, bandit signs, flags, etc.
• Assists in conducting market surveys and shop competitive communities.
• Performs all other duties as required and assigned.

Qualifications

• Two years of experience in property management.
• Experience with Onesite Leasing software.
• High level of organization and attention to detail.
• Competence with office management software.
• Familiar with applicable local, state, and federal laws and regulations.

Education/Certification

• Bachelor’s degree or equivalent vocational/technical training.

Supervisory Responsibility

This position is responsible for supervising Leasing Consultant(s) and collaborating with Maintenance employee(s).

Expected Hours of Work

Hours for this position will be 40 hours work week expectation. A Monday through Friday work‑week schedule may be expected. Physical presence at Magnolia properties is required to perform the duties of this position.

Physical Demands

While performing the duties of this job, the employee is regularly required to communicate (verbally and in writing), listen, and view documents (both on paper and electronically). The employee regularly uses hands to type, write and manipulate office equipment. This is a largely mobile role that requires frequent sitting, standing, walking, kneeling, bending, reaching, pushing, pulling and grasping. This role requires occasional operation of a motor vehicle. The employee is regularly required to lift and carry up to 25 pounds.

This job operates in an office environment and residential multi‑family units. This role routinely uses standard office equipment such as computers, phones and field related equipment.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Sales, Management, and Marketing

Inferred from the description for this job

• Medical insurance
• Vision insurance
• 401(k)