Assistant Property Manager

The United Group of Companies, Inc.; City of Schenectady (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

401K

Paid Holidays

PTO

Job summary

The United Group of Companies, Inc. seeks an Assistant Property Manager for Schaffer Heights in Schenectady, NY. This full-time role reports to the Property Manager and supports marketing, leasing, and resident services at a senior-living community.

Responsibilities include rent collection assistance, budgeting support, and processing move-ins/move-outs, with a 8:30 am-5:00 pm schedule, Monday to Friday. Competitive benefits and a bonus program are offered.

Qualifications

• 2+ years of property management experience, specifically leasing and/or office administration.
• Bachelor's degree or related experience in Property Management.
• Working knowledge of Microsoft Office, Entrata and Canva preferred.

Responsibilities

• Support marketing and leasing efforts with advertising materials and market surveys.
• Assist with resident management, rent collection, and check logs for remediation needs.
• Prepare accounts payable and month-end reports for approval by the Property Manager.
• Assist in budget preparation and variance reporting.
• Process move-ins and move-outs paperwork.

Skills

Property management

Leasing

Office administration

Communication

Teamwork

Education

Bachelor's degree in Property Management or related field

Tools

Microsoft Office

Entrata

Canva

Job description

Assist Property Mgr 310013 Regular Full-Time Schenectady, NY, US

3 days ago Requisition ID: 2008

Who We Are

The United Group of Companies, Inc. – celebrating over 50 Years in business - is a full-service, vertically integrated leader in real estate development and management with over 50 years of industry expertise. Our mission is to develop, build, and acquire vibrant communities where our residents, investors, partners, and commercial clients feel welcome, connected, and fulfilled. Our commitment to innovation sets us apart and is evident in our award-winning lifestyle programs. We firmly believe that where you live, and work, should be an experience that enriches and improves your life. United Group provides a place to call home and a space where businesses thrive in all the communities we join.

We are honored to have been voted by our employees as one of the Albany Time Union’s Top Workplaces for ten consecutive years and nationally recognized as a Top Workplaces USA employer for six years running – most recently earning the 2025 Top Real Estate Workplace distinction. We are also thrilled that our management company, United Plus Property Management (UPPM), has earned the Accredited Management Organization (AMO®) of the Year Award for 2024! To learn more about us, please visit our website: https://www.ugoc.com

Join Our Team!

We have an immediate need for a full – time Assistant Property Manager to join our team at Schaffer Heights, one of United Group’s professionally managed senior - living communities in Schenectady, NY. To learn more about our property, please visit our website: Schaffer Heights

Marketing + Leasing Assistance

• Assists with preparing advertising and marketing materials
• Prepares regular market surveys
• Responsible for completing and distributing weekly and/or monthly sales reports
• Makes recommendations to improve marketing and leasing programs

Resident Management + Service

• Assists in all phases of rent collection process and rent manager program
• Reviews the Property complaint log to identify areas in need of remediation or assistance
• Plans, assists with, and supports on-site resident events and programming
• Prepares all accounts payable for Property Manager's approval
• Prepares all month end reports for Property Manager's approval
• Assists in the preparation of the budget
• Reports on variances from budget
• Prepares all paperwork relating to move-ins and move-outs

Administrative Assistance

• Inputs all data into computer system
• Prepares all necessary paperwork and items related for resident move-ins and/or renewals
• Demonstrates the ability to handle emergencies that may arise on site
• Communicates all problems and makes recommendations to the Property Manager

Maintaining Physical Asset

• Assists with performing follow-up inspections of maintenance work orders
• Makes regular inspections of the property grounds, including all common hallways/areas, interior, and exterior spaces as needed
• Assists the Maintenance team by making recommendations for physical repairs, replacements, and/or improvements when identified and approved
• Recommends purchasing supplies, materials, equipment, and related items was needed and when approved

Work Environment + Physical Demands

• May be exposed to outdoor spaces, service areas, or other environments, which will, by their nature, have variances in air quality, temperature, walking surfaces, lighting, and other physical aspects
• May be exposed to substances such as – paints, cleaning agents, chemicals, which may have various odors that may be considered irritants
• Frequent body movements may include lifting, moving, transferring, bending, stooping, squatting, and reaching
• Able to lift, push, pull, and/or carry objects weighing up to 50 pounds, unassisted, with twisting and turning of the torso, and stand or walk for prolonged periods of time
• Reasonable accommodation may be made to enable individuals to perform essential functions

Job Overview + Requirements

• Job Type:Assistant Property Manager, Non – Exempt - $22 per hour plus Bonus Program
• Work Hours: Full – Time; Monday – Friday, 8:30am - 5:00pm (evenings & Saturdays as needed).
• Physical Requirements: Light lifting and carrying
• Required Education: Bachelors degree or related experience in Property Management.
• Required Experience: 2+ years of property management experience, specifically leasing and/or office administration. Working knowledge of Microsoft Office, Entrata and Canva preferred.
• Qualities: Demonstrates integrity on a personal and professional level; Exceptional communication, sales, and negotiation skills; Ability to solve problems involving residents and challenging situations

Benefits + Time Off

• Medical – Highmark BlueShield of Northeastern NY – 3 insurance plans with HSA options; eligibility 1st of the month following 30 days.
• Dental + Vision – eligibility 1st of the month following 30 days.
• Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 30 days.
• 401K Retirement Plan – Voya Financial; Employee Contribution Eligibility at 1st of the month following 90 days; eligible for Employer Match after 1 Year of Service; up to 4% Company Match.
• Additional Benefits – Employee Assistance Program; United Concierge Medicine (24/7 telemedicine service, including Mental Health); Calm App premium subscription; Learning Care Group (childcare tuition discount); Dependent Care FSA; Tuition Assistance Program.
• PTO – Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period.
• Holidays – 10 Company Paid Holidays.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other protected class covered by law.