Assistant Property Manager

Transwestern; Chesapeake (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Transwestern is seeking an Assistant Property Manager in Chesapeake, VA to support the Property Manager across a portfolio of properties. You will assist with budget development, monthly operating reports, tenant billings, rent collection, and lease administration.

This on-site role emphasizes customer service, coordinating vendor activities, inspections, and ensuring compliance with leases and company policies. A real estate license and relevant degree are preferred.

Qualifications

• Bachelor's degree in business/finance/accounting or HR-related field.
• Real estate license as required by state law.
• Minimum 3 years property management experience, preferably commercial/Class A.
• Proficient in MS Word, Excel and Outlook.
• Experience with MRI, Yardi, or CTI software preferred.
• Ability to keep information confidential.
• Strong entrepreneurial mindset and customer service orientation.
• Ability to handle multiple projects and changing priorities.

Responsibilities

• Assist with activities for a property or group of properties.
• Assist with lease administration duties.
• Supervise vendors and maintenance staff.
• Conduct regular property inspections and report findings.
• Assist with operating and capital budget development and control.
• Prepare monthly owner reports.
• Coordinate tenant improvements and capital projects.
• Respond to tenant needs and ensure timely service.
• Represent the Property Manager's authority per agreements and TW policies.
• Prepare service and construction agreement documents.
• Maintain Energy Star benchmarking data.
• Conduct tenant training meetings.
• Maintain tenant relations program and resolve issues.
• Administer leases for compliance and rent collections.
• Show space to prospective tenants (real estate license as required).
• Coordinate with project accounting on documentation.
• Prepare monthly ownership reporting (variance, aging, etc.).
• Manage AR/AP, rent collections, and other financial transactions.
• Comply with TW policies; perform miscellaneous duties as assigned.

Skills

MS 365 proficiency

Oral and written communication

Customer service orientation

Multi-project management

Confidentiality

Education

Bachelor's degree in Business Management, Finance, Accounting, or related discipline

Real Estate License (where required by state)

Tools

MRI

Yardi

CTI

Job description

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partnersand clients through expertisein investment, development, brokerageand property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trustand high performance.

Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY:

The Assistant Property Manager is responsible for assisting the Property Manager with managing a property (or group of properties) and fulfilling the manager’s obligations under the property’s management agreement. The Assistant Property Manager will support the property manager with the budget development, preparation of monthly operating reports and client deliverables, tenant billings, collection of rent, processing of property payables, lease abstracting and administration.

It is also the responsibility of the Assistant Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but also to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS

• Assist with the activities associated with a property or group of properties.
• Assist with all lease administration duties.
• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
• Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
• Assist Property Manager with the development and controlling of operating and capital budget.
• Assist Property Manager in preparation of monthly reports for owners.
• Work with the Property Manager to coordinate tenant improvement and capital projects.
• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and TW policies.
• Initiate and execute day-to-day operational procedures.
• Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, operating efficiency, and physical appearance of the property.
• Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum’s, amendments and contract approval forms).
• Track and maintain Energy Star benchmarking data so information is current and accurate.
• Conduct tenant training meetings to improve building efficiencies.
• Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.
• Resolve problems to the mutual benefit of the tenant and the owner.
• Implement and monitor tenant needs assessments.
• Administer all leases to assure compliance with provisions/agreement.
• Determine and execute on timely basis escalations, reconciliations, and rent collections.
• Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.
• Show space to prospective tenants (requires real estate license where required by state).
• Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation.
• Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.).
• Manage and coordinate day-to-day financial transactions including accounts receivables, accounts payable, collection of rents and charges.
• Maintain compliance with all TW personnel policies and procedures.
• Miscellaneous duties or projects as assigned by the property manager.

POSITION REQUIREMENTS

• A bachelor’s degree in Business Management, Finance, Accounting, or a Human Resource Management related discipline.
• RPA designation in progress preferred.
• Possess Real Estate License where required by state law.
• A minimum 3 years of property management experience, preferably in commercial /Class A Office management.
• Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Angus and accounting software such as MRI, Yard or CTI preferred proficiencies.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Must be able to handle multiple projects, changing priorities and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

WORK SHIFT:

LOCATION:

Chesapeake, VA

This is a dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is working on-site. Remote or hybrid options are not available. Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more attranswestern.com.

All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.