Assistant Project Specialist - Aviation & Federal

Burns & McDonnell; Kansas City (MO); On-site; USD 30,000 - 39,000; Full time

Job summary

Burns & McDonnell in Kansas City, MO, is seeking an Assistant Project Specialist to provide administrative construction support to EPC and Design-Build project teams through pursuit, pre-construction, execution and start-up phases.

You will coordinate with safety, purchasing, legal, quality, subcontractors and vendors, support data entry for change orders and cost reports, and assist with scheduling, meetings, and monthly progress reporting to ensure project milestones are met.

Qualifications

• Bachelor's degree in business, accounting, communications, construction management or related field required.
• Or an Associate's degree with 2 years of related experience.
• Or a high school diploma/GED with 4 years related experience.

Responsibilities

• Provide administrative construction support to EPC and Design-Build project teams across all project phases.
• Coordinate with safety, purchasing, legal, quality, subcontractors, vendors, design and project management.
• Coordinate pursuit integration and on-site/off-site meetings.
• Verify accuracy of bills, invoices, trip tickets and expense reports; process promptly.
• Data entry for change orders, cost reports, and accounts payable with appropriate coding.
• Enter scheduling information and monitor submittals logs and RFIs in CM software.
• Assist with safety forms, emergency action plans and site training records.
• Update SOPs and mentor new EO's and CWK's on best practices.

Skills

Independent work

Creative thinking

Analytical thinking

Decision making

Problem solving

Organization

Attention to detail

Verbal and written communication

Timeline tracking

Communication across levels

Education

Bachelor's degree in business, accounting, communications, construction management or related degree

Associate's Degree with 2 years of related experience

High School Diploma/GED with 4 years related experience

Tools

Microsoft Word

Microsoft Excel

Adobe/Bluebeam

PowerPoint

SharePoint

Microsoft Teams

Job description

The Assistant Project Specialist provides administrative construction support to EPC and Design-Build project management teams in all phases of design-build projects (pursuit, pre-construction, execution, start-up, etc.). This includes coordinating externally and internally with safety, purchasing, legal, quality, subcontractors, vendors, design and project management.

This position is an extension of the EPC PM and is primarily responsible for coordinating all administrative functions needed for the pursuit integration of the design-build delivery into the design phase of the project, pre-construction, execution and start-up phases of the project as support to the EPC PM.

Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution.

Assist with identifying, entering, monitoring, and analyzing the progress of key project needs, deliverables and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates.

Plan, coordinate and facilitate on-site and off-site meetings.

Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.

Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs.

Assist with entering project scheduling information.

Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team.

Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance.

Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy.

Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.

Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.

Update SOP's, train, and mentors new EO's and CWK's on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.

Resolves questions regarding the project; research and provide appropriate answers.

Performs other duties as assigned.

Complies with all policies and standards.

Bachelor Degree in business, accounting, communications, construction management or related degree required. Or Associate's Degree and 2 years of experience required Or High School Diploma/GED and 4 years related experience is required.

Experience with one or more cost management systems preferred.

Ability to work independently, think creatively and analytically and make quick and sound decisions.

Strong problem-solving skills.

Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.

Demonstrated ability to communicate with all levels within an organization.

Ability to track and follow up on multiple items with various timelines.

Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.

Basic knowledge of Sharepoint, customer relationship management software and Microsoft Teams preferred.